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Published 19 Oct 2023, 09:27 BST

Official UK procurement notice

London South East Colleges (LSEC) Facilities Management Contracts

Official notice

Authority: Bromley College of Further and Higher Education T/A London South East Colleges (Education)·Consortium: 4 public authorities

7 lotsServicesOpen procedureSME suitable
Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Construction & Civil Engineering (45)Repair & Maintenance (50)
+2 moreArchitecture & Engineering (71)Business Services & Consultancy (79)
 Delivery: London (UKI)South East (UKJ)
Awarded value£7,530,0006 contracts · exc. VAT
Submissions closed 25 Nov 2024awarded 8 Oct 2025
Awarded to ECS Systems Ltd +2 more6 awards

What is being bought7 lots · detail below

Published requirement description

Bromley College of Further and Higher Education T/A London South East Colleges (LSEC) are a leading educational provider in South East England, supporting further and higher education. The Contracts will relate to Planned Preventative Maintenance, Statutory Tests & Inspections, Reactive Maintenance, Remedials & Repairs and potential Improvement Projects across a range of Facilities Management workstreams.

LSEC is part of a wider Education Group including LASER and LSEAT. As such, LSEC reserve the right to include assets from the wider group within this Contract, if required.

CPV: Building and facilities management services · Carpentry installation work · Electrical services · Electrical-system repair services · Facilities management services · Fire-alarm systems · Lift-maintenance services · Painting and glazing work · Repair and maintenance services of central heating · Repair and maintenance services of electrical and mechanical building installations · Repair and maintenance services of electrical building installations · Repair and maintenance services of firefighting equipment · +5 more

Lots and requirements (7)Procurement structure

7 lots · no lot values published · same evaluation weights on every lot
Lot #1Fire Safety ContractAwardedRenewal

LSEC have procured a Contractor for the delivery of their Fire Safety Facilities Management Contract. The estimated annual contract value is circa GBP215000.00 to GBP245000.00. This figure does not take into account annual indexation considerations or VAT.

The Contract will relate to Planned Preventative Maintenance, Statutory Compliance, Tests & Inspections, Reactive Maintenance, Remedials & Repairs and potential Improvement Projects.

The assets included within the contract include, but are not restricted to Fire systems, Fire Safety Equipment & Services, including but not limited to Fire Doors, Dampers, Ansul, Sprinklers.

Delivery: London, South East
Extensions: It is intended that the contract will run for a period of three years with the option for renewal, as decided by LSEC, for an extension of a further two years, then a further one year. The maximum duration of the contract is therefore six years. The contract value in this notice is therefore subject to review and is not guaranteed, as this is based upon the maximum term.Variant bids: not allowed
31625200 Fire-alarm systems50413200 Repair and maintenance services of firefighting equipment50710000 Repair and maintenance services of electrical and mechanical building installations71314100 Electrical services79993000 Building and facilities management services79993100 Facilities management services
Lot #2Security ContractAwardedRenewal

LSEC have procured a Contractor for the delivery of their Fire Safety Facilities Management Contract. The estimated annual contract value is circa GBP35000.00 to GBP40000.00. This figure does not take into account annual indexation considerations or VAT.

The Contract will relate to Planned Preventative Maintenance, Statutory Compliance, Tests & Inspections, Reactive Maintenance, Remedials & Repairs and potential Improvement Projects.

The assets included within the contract include, but are not restricted to Security (Intruder alarms, CCTV, Access Control, including but not limited to Automatic Gates, Barriers, Turnstiles & Doors.

Delivery: London, South East
Extensions: It is intended that the contract will run for a period of three years with the option for renewal, as decided by LSEC, for an extension of a further two years, then a further one year. The maximum duration of the contract is therefore six years. The contract value in this notice is therefore subject to review and is not guaranteed, as this is based upon the maximum term.Variant bids: not allowed
50610000 Repair and maintenance services of security equipment79993000 Building and facilities management services79993100 Facilities management services
Lot #3Vertical Transport / Lifts ContractAwardedRenewal

LSEC have procured a Contractor for the delivery of their Fire Safety Facilities Management Contract. The estimated annual contract value is circa GBP55000.00 to GBP70000.00. This figure does not take into account annual indexation considerations or VAT.

The Contract will relate to Planned Preventative Maintenance, Statutory Compliance, Tests & Inspections, Reactive Maintenance, Remedials & Repairs and potential Improvement Projects.

The assets included within the contract include, but are not restricted to Lift systems Lifts, Platforms & Hoists (Passenger & Non-passenger) including but not limited to Specialist Seating Equipment & Services, evacuation items.

Delivery: London, South East
Extensions: It is intended that the contract will run for a period of three years with the option for renewal, as decided by LSEC, for an extension of a further two years, then a further one year. The maximum duration of the contract is therefore six years. The contract value in this notice is therefore subject to review and is not guaranteed, as this is based upon the maximum term.Variant bids: not allowed
50750000 Lift-maintenance services79993000 Building and facilities management services79993100 Facilities management services
Lot #4Water Compliance ContractAwardedRenewal

LSEC have procured a Contractor for the delivery of their Fire Safety Facilities Management Contract. The estimated annual contract value is circa GBP120000.00 to GBP135000.00. This figure does not take into account annual indexation considerations or VAT.

The Contract will relate to Planned Preventative Maintenance, Statutory Compliance, Tests & Inspections, Reactive Maintenance, Remedials & Repairs and potential Improvement Projects.

The assets included within the contract include, but are not restricted to HWS & CWS Equipment & Services, including but not limited to Safe Water provision, infrastructure and equipment.

Delivery: London, South East
Extensions: It is intended that the contract will run for a period of three years with the option for renewal, as decided by LSEC, for an extension of a further two years, then a further one year. The maximum duration of the contract is therefore six years. The contract value in this notice is therefore subject to review and is not guaranteed, as this is based upon the maximum term.Variant bids: not allowed
45232430 Water-treatment work79993000 Building and facilities management services79993100 Facilities management services
Lot #5Mechanical Systems ContractAwardedRenewal

LSEC have procured a Contractor for the delivery of their Fire Safety Facilities Management Contract. The estimated annual contract value is circa GBP180000.00 to GBP195000.00. This figure does not take into account annual indexation considerations or VAT.

The Contract will relate to Planned Preventative Maintenance, Statutory Compliance, Tests & Inspections, Reactive Maintenance, Remedials & Repairs and potential Improvement Projects.

The assets included within the contract include, but are not restricted to Heating, Ventilation, Air Conditioning & Air-Cooling, Gas Safety and General Air Quality Testing & Monitoring Services Drainage (above & below ground) included but not limited to Mechanical Equipment and BMS systems.

Delivery: London, South East
Extensions: It is intended that the contract will run for a period of three years with the option for renewal, as decided by LSEC, for an extension of a further two years, then a further one year. The maximum duration of the contract is therefore six years. The contract value in this notice is therefore subject to review and is not guaranteed, as this is based upon the maximum term.Variant bids: not allowed
50710000 Repair and maintenance services of electrical and mechanical building installations50712000 Repair and maintenance services of mechanical building installations50720000 Repair and maintenance services of central heating79993000 Building and facilities management services79993100 Facilities management services
Lot #6Electrical SystemsAwardedRenewal

LSEC have procured a Contractor for the delivery of their Fire Safety Facilities Management Contract. The estimated annual contract value is circa GBP520000.00 to GBP570000.00. This figure does not take into account annual indexation considerations or VAT.

The Contract will relate to Planned Preventative Maintenance, Statutory Compliance, Tests & Inspections, Reactive Maintenance, Remedials & Repairs and potential Improvement Projects.

The assets included within the contract include, but are not restricted to Emergency Lighting, General Lighting, Lightening Protection Equipment, Fixed Wire Testing, Portable Appliance Testing, Distribution boards service, , Transformers, including but not limited to electrical infrastructure and related fixed electrical equipment.

Delivery: London, South East
Extensions: It is intended that the contract will run for a period of three years with the option for renewal, as decided by LSEC, for an extension of a further two years, then a further one year. The maximum duration of the contract is therefore six years. The contract value in this notice is therefore subject to review and is not guaranteed, as this is based upon the maximum term.Variant bids: not allowed
50116100 Electrical-system repair services50711000 Repair and maintenance services of electrical building installations71314100 Electrical services79993000 Building and facilities management services79993100 Facilities management services
Lot #7Building Services ContractCancelledRenewal

LSEC were looking to procure a Contractor for the delivery of their Fire Safety Facilities Management Contract. The estimated annual contract value is circa GBP70000.00 to GBP85000.00. This figure does not take into account annual indexation considerations or VAT.

The Contract will relate to Planned Preventative Maintenance, Statutory Compliance, Tests & Inspections, Reactive Maintenance, Remedials & Repairs and potential Improvement Projects.

The assets included within the contract include, but are not restricted to Roofing, Glazing, Carpentry, Decoration/Re-decoration, Flooring/Re-Flooring, Ceilings, Ceiling Tiles, Plumbing & Drainage (internal & external) Internal & External Walls, Partitions, Fabric Repairs. Playground equipment/Gymnasium equipment. Health & Safety Equipment including Working at Height Safety equipment Life Safety Systems, (including ladders, access ladders & man-safe systems).

Delivery: London, South East
Extensions: It is intended that the contract will run for a period of three years with the option for renewal, as decided by LSEC, for an extension of a further two years, then a further one year. The maximum duration of the contract is therefore six years. The contract value in this notice is therefore subject to review and is not guaranteed, as this is based upon the maximum term.Variant bids: not allowed
45261910 Roof repair45422000 Carpentry installation work45440000 Painting and glazing work50870000 Repair and maintenance services of playground equipment79993000 Building and facilities management services79993100 Facilities management services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 7 lots
Quality: 30%Price: 70%
Published sub-criteria (2)
  • Technical Responses: 30%
  • price: 70%
Published award criteria (2)
  • Technical Responses: 30
  • Price: 70
Conditions of participation1
  • Suitability

    Please refer to Procurement documents.

What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
19 Oct 2023, 09:27 BST
Last source update
21 Oct 2025, 11:05 BST
Award evaluation window
25 Nov 2024 – …
FTS notice number
2025/S 000-067015
Classification (CPV)
Building and facilities management servicesCarpentry installation workElectrical servicesElectrical-system repair servicesFacilities management servicesFire-alarm systemsLift-maintenance servicesPainting and glazing workRepair and maintenance services of central heatingRepair and maintenance services of electrical and mechanical building installations
+7 moreRepair and maintenance services of electrical building installationsRepair and maintenance services of firefighting equipment
Delivery area
London (UKI)South East (UKJ)
Official registry OCID
ocds-h6vhtk-040d40 Find a Tender
Review and risk notes
Review procedure

The Contracting Authority will observe a standstill period following the award of the Contracts and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015.

Publisher note: The indicative value of the Contracts is based upon the maximum term. It is therefore subject to review and not guaranteed. (MT Ref:234464)

How it was run

Official notice
Run through: mytenders · Who buys & how to bid on myTenders
Supplier login requiredLanguage: EN
Access & registration note: Free publication showcase; bidding happens on buyer portals
Submission deadline
25 Nov 2024, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
25 Nov 2024, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.mytenders.co.uk ↗

Timeline

4 Dec 2023 → 21 Oct 2025 · 4 dates
  1. Next notice expected
    4 Dec 2023
  2. Submission deadline
    25 Nov 2024, 12:00 GMT
  3. Bids opened
    25 Nov 2024, 12:00 GMT
  4. Notice published366 days ago
    21 Oct 2025, 11:05 BST

Notice history

5 events · 3 releases on Find a Tender · since 7 Oct 2024
  1. Status changed to active
    7 Oct 2024, 10:08 BST
  2. Procurement method changed
    7 Oct 2024, 10:08 BST
  3. Deadline published: 25 Nov 2024, 12:00 GMT
    7 Oct 2024, 10:08 BST
  4. Buyer details updated
    7 Oct 2024, 10:08 BST
  5. Status changed to complete
    21 Oct 2025, 11:05 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 7
Awarded value £7,530,0006 contracts exc. VAT
Bids received 4337 from SMEs
Contracts signed 6latest 8 Oct 2025
Awarded toValueDateStatus
Lot 1 · Fire Safety Contract1 award
ECS Systems LtdSME£1,470,000 †—Awarded
Lot 2 · Security Contract1 award
ECS Systems LtdSME£240,000 †—Awarded
Lot 3 · Vertical Transport / Lifts Contract1 award
Unite Lift Services LtdSME£420,000 †—Awarded
Lot 4 · Water Compliance Contract1 award
B&M McHugh LimitedSME£810,000 †—Awarded
Lot 5 · Mechanical Systems Contract1 award
B&M McHugh LimitedSME£1,170,000 †—Awarded
Lot 6 · Electrical Systems1 award
B&M McHugh LimitedSME£3,420,000 †—Awarded

1 further award records carry no date or value.

Contracts

  • Fire Safety Contract · ECS Systems LtdSME

    Signed
    8 Oct 2025
    Value
    £1,470,000
    Status
    active

  • Security Contract · ECS Systems LtdSME

    Signed
    8 Oct 2025
    Value
    £240,000
    Status
    active

  • Vertical Transport / Lifts Contract · Unite Lift Services LtdSME

    Signed
    17 Sept 2025
    Value
    £420,000
    Status
    active

  • Water Compliance Contract · B&M McHugh LimitedSME

    Signed
    15 Aug 2025
    Value
    £810,000
    Status
    active

  • Mechanical Systems Contract · B&M McHugh LimitedSME

    Signed
    15 Aug 2025
    Value
    £1,170,000
    Status
    active

  • Electrical Systems · B&M McHugh LimitedSME

    Signed
    15 Aug 2025
    Value
    £3,420,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Fire Safety Contract6bids · 6 electronic · 6 from abroad5——
2 · Security Contract6bids · 6 electronic · 6 from abroad5——
3 · Vertical Transport / Lifts Contract4bids · 4 electronic · 4 from abroad3——
4 · Water Compliance Contract6bids · 6 electronic · 6 from abroad5——
5 · Mechanical Systems Contract10bids · 10 electronic · 10 from abroad9——
6 · Electrical Systems11bids · 11 electronic · 11 from abroad10——

Contracting authority & participating public bodies

4 public bodies on the notice

Bromley College of Further and Higher Education T/A London South East Colleges

Contracting authorityEducationBody governed by public lawEducation Bromley, UK, BR2 8HEContact email Published organisation website ↗

Consortium members and other public bodies

Dispute resolution & review bodies

  • Cabinet OfficeReview contact point London
  • High Court of England and WalesMediation body London
  • Public Procurement Review ServiceReview body LondonContact email, phone
Process and specification contact points (1)
  • Faithorn Farrell TimmsProcess contact point Orpington, UKContact name, email

Bidders & participating suppliers

3 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria