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Published 9 Apr 2025, 14:41 BST

Official UK procurement notice

Lift Refurbishment 2025 · UK public procurement notice

Official notice

Authority: City College Plymouth (Education)

2 lotsServicesBelow threshold - open competitionBelow thresholdSME suitable
Published estimate£180,000total for 2 lots · £180,000 inc. VAT
Submissions closed 17 Apr 2025
Lots 2see the lot list below
Contract term 1 moends 31 May 2025 · starts 1 May 2025

What is being bought2 lots · detail below

Published requirement description

City College Plymouth is looking to carry out either a partial or Full refurbishment of its two tower block lifts.

The lifts are both currently out of action and due to the age and the lack of availability of replacement parts the college is looking to carry out a refurbishment to extend the life of the lifts

CPV: Lift-maintenance services · Lifts

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£180,000 together) · same evaluation weights on every lot
Lot #1Full refurbishment of lifts 1 moSMEPublished value£180,000
  1. Remove the existing control panel, car door operators, machines and other redundant equipment and equipment being replaced as part of this refurbishment
  2. Test and certify the lifting beams at the top of the lift shaft
  3. Test and certify the lifting beam in the motor room
  4. Test and certify the access hatch in the motor room
  5. Test and certify the lifting eye above the access hatch in the motor room
  6. Supply and fit new duplex lift controllers complete with inverter drive units, digital fault logging and hand winding indicators
  7. Supply and fit a new shaft position signalling systems to suit the new controllers
  8. Supply and fit a new set of shaft limit switches and set up to suit the new controllers
  9. Supply and fit new flat form trailing cables complete with the necessary hangers, clamps and a half-way terminal box
  10. Supply and fit new engineers car top inspection control stations
  11. Supply and fit surface mount stainless steel car operating panels to include new tactile illuminating push buttons, digital indicators, voice enunciators, comfort tones, load plates and car preference key-switches
  12. Supply and fit surface mount stainless steel landing call stations to include new tactile illuminating push buttons and comfort tones
  13. Supply and fit new surface mount stainless steel digital landing indicator

stations

  1. Supply and fit new lift machines to include brake, drive sheaves and hand

winding wheels, reusing the existing machine bed plates and guarding

  1. Supply and fit guarding around the hand winding wheels
  2. Supply and fit new diverter sheaves at the top of the shafts
  3. Supply and fit new suspension ropes and terminations
  4. Supply and fit new overspeed governor systems complete
  5. Supply and fit new car guide shoe liners
  6. Supply and fit new counterweight guide shoe liners
  7. Supply and fit new car overload systems
  8. Supply and fit new GAL MOVFR II car door operators
  9. Supply and fit new car and landing door shoes and rollers including landing lock rollers
  10. Supply and fit LED car lighting with emergency backup devices
  11. Supply and fit new LED shaft lighting
  12. Supply and fit new pit ladders
  13. Supply and fit retaining devices for the counterweight plates
  14. Supply and fit an up-to-date warning signs and notices pack
  15. Supply a landing entrance protection barrier to be stored in the motor room
  16. Rewire the car, motor room and shaft to suit the newly fitted equipment
  17. Remove, transport and correctly dispose of waste materials and old equipment in accordance with our waste carriers license
  18. Carry out a full clean down of the lift installation
  19. On completion of the refurbishment works test the newly fitted equipment to the latest standards and issue test results accordingly

The following equipment can be retained and reused;

:

  1. Car and counterweight assemblies
  2. Car and counterweight guide shoes apart from shoe liners
  3. Car and counterweight buffers
  4. Car safety gear
  5. Car interior finishes apart from call station and lighting
  6. Car door entrance frames and panels
  7. Landing door entrance frames, panels and locks
  8. Alarm sounder
  9. Autodialler, GSM unit with SIM card
Contract period: 1 May 2025 – 31 May 2025 (1 mo)Value: £180,000 exc. VAT · £180,000 inc. VAT
Lot #2Partial refurbishment of lifts 1 moSMEPublished value£0

Essential works:

  1. Remove the existing control panels, shaft signalling systems, and other equipment being replaced as part of these works
  2. Test and certify the lifting eye above the access hatch in the motor room
  3. Supply and fit new duplex lift controllers complete with inverter drive units, digital

fault logging, hand winding indicators and remote monitoring systems

  1. Supply and fit a new shaft position signalling systems to suit the new controllers
  2. Supply and fit a new set of shaft limit switches and set up to suit the new

controllers

  1. Supply and fit new flat form trailing cables complete with the necessary hangers,

clamps and a half-way terminal box

  1. Supply and fit new engineers car top inspection control stations
  2. Rewire the car, motor room and shaft as required to suit the newly fitted equipment
  3. Remove, transport and correctly dispose of waste materials and old equipment in

accordance with our waste carriers license

  1. Carry out a full clean down of the lift installation
  2. On completion of the refurbishment works test the newly fitted

equipment to the latest standards and issue test results accordingly

High priority works:

  1. Test and certify the lifting beams at the top of the lift shaft
  2. Test and certify the lifting beam in the motor room
  3. Supply and fit new diverter sheaves at the top of the lift shafts
  4. Supply and fit new suspension ropes and terminations
Contract period: 1 May 2025 – 31 May 2025 (1 mo)

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 25%Price: 70%Social value: 5%
Published sub-criteria (5)
  • Technical Specification and work plan: 10%
  • Experience in education: 10%
  • Added Value: 5%
  • Price: 70%
  • Sustainability, the Environment and Social Responsibility: 5%
Published award criteria (5)
  • Price
  • Technical Specification and work plan
  • Experience in education
  • Added Value
  • Sustainability, the Environment and Social Responsibility
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
9 Apr 2025, 14:41 BST
Last source update
9 Apr 2025, 14:41 BST
Authority reference
RFQ214
FTS notice number
2025/S 000-014005
Latest notice
Tender notice (UK4)
Classification (CPV)
Lift-maintenance servicesLifts
Delivery area
North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 moreSouth West (UKK)
Official registry OCID
ocds-h6vhtk-04ffc5 Find a Tender

How it was run

Official notice
Submission deadline
17 Apr 2025, 17:00 BST
Clarification deadline
15 Apr 2025, 17:00 BST
Electronic submission
Not allowed
Detailed submission instructions & authority contactsFrom official release

Please send tender submission to: [email protected]

Timeline

9 Apr 2025 → 1 May 2025 · 4 dates
  1. Tender notice published
    9 Apr 2025, 14:41 BST
  2. Clarification questions by
    15 Apr 2025, 17:00 BST
  3. Submission deadline
    17 Apr 2025, 17:00 BST
  4. Contract starts
    1 May 2025, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    9 Apr 2025, 14:41 BST
    UK4

Contracting authority & participating public bodies

City College Plymouth

Contracting authorityPublic authority - sub-central government GB-PPON: PQHV-9439-HHDJ · GB-UKPRN: 10005128 Kings Road, Devonport, South West, PL1 5QGContact email

Official documents & specifications (7)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender