Official UK procurement notice
18364.36 · UK public procurement notice
Authority: Essex Cares Limited (Public body)·Consortium: 26 public authorities
What is being bought3 lots · detail below
Published requirement descriptionProvision of cloud based HSEQ software
CPV: Computer-related services · IT services: consulting, software development, Internet and support · Internet or intranet client application development services · License management software package · Software package and information systems
How this framework works
From the published notice- Bids received
- 999 bids received · 33 suppliers appointed
- Framework period
- 3 yrs 11 mo from 6 Apr 2023
Lots and requirements (3)Procurement structure
3 lots · all with a published value · win at most 3 of them · evaluation weights differ by lotEvery one of these 2 lots carries the same published figure, £750,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Increase the existing Access EVO and Access Alto licence entitlement as follows: • Access EVO– Increase the license allocation by 70 from 1350 to 1420 • Access Alto– Increase the license allocationCancelledRenewal UK, North East +9ceiling above
Increase the existing Access EVO and Access Alto licence entitlement as follows:
- Access EVO– Increase the license allocation by 70 from 1350 to 1420
- Access Alto– Increase the license allocation by 70 from 1350 to 1420
Lot #2Cloud SoftwareCancelledRenewal UKceiling above
Cloud Software Services sold through G-Cloud are applications that are accessed over the
internet and hosted in the cloud. Buyers only need to pay for what they use.
The G-Cloud cloud software lot is equivalent to the National Institute of Standards and
Technology (NIST) definition of Software as a Service:
nvlpubs.nist.gov/nistpubs/Legacy/SP/n… ↗
G-Cloud cloud software suppliers will provide cloud software services in at least one of these
categories:
Accounting and finance
Analytics and business intelligence
Application security
Collaborative working
Creative, design and publishing
Customer relationship management (CRM)
Cyber security
Electronic document and records management (EDRM)
Healthcare
Human resources and employee management
Information and communication technology (ICT)
Legal and enforcement
Marketing
Operations management
Project management and planning
Sales
Schools, education and libraries
Software development tools
Transport and logistics
This Lot is for Direct Award only. No Further competition is permissible.
Lot #3Cloud SupportCancelledRenewal UKPublished value£2,500,000,000
Planning - the provision of planning services to enable customers to move to
cloud software and/or hosting services;
Setup and Migration- the provision of setup and migration services which
involves the process of consolidating and transferring a collection of
workloads. Workloads can include emails, files, calendars,
document types, related metadata, instant messages, applications, user
permissions, compound structure and linked components;
Security services - Maintain the confidentiality, integrity and availability of
services and information, and protect services against threats;
Quality assurance and performance testing - Continuously ensure that a
service does what it’s supposed to do to meet user needs efficiently and
reliably;
Training; and
Ongoing support - Support user needs by providing help before, during and
after service delivery
This Lot is for Direct Award only. No Further competition is permissible.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
- Suitability
Applicants will be assessed in accordance with Section 5 of the 2015 Public Contract Regulations (implementing the directive) on the basis of information provided in response to an invitation to tender (ITT) registering for access.
- Price carries 200 points on every lot: a 10% discount moves about 20 points.
- “18364.36” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use the vehicle
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 8 Mar 2022, 22:45 GMT
- Last source update
- 19 Nov 2025, 12:51 GMT
- Award evaluation window
- 18 May 2022 – …
- Authority reference
0047- FTS notice number
2025/S 000-075203- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-031f8aFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014 , may bring proceedings in the Sheriff Court or the Court of Session
Publisher note: Financial variation: Original Contract Value: £2,056,259.25 TCV after Variation 1 £2,127,271.45 TCV after Variation 2 £2,158,446.93 Additional cost due to variation: £18,364.36 (£655.87 x 28) New Contract value: £2,176,811.29
How it was run
Official notice- Appointment period ends
- 18 May 2022, 15:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 18 May 2022, 15:01 BST
Timeline
18 May 2022 → 19 Nov 2025 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown18 May 2022, 15:00 BST
- Bids opened18 May 2022, 15:01 BST
- Contract starts6 Apr 2023, 00:00 BST
- Notice published330 days ago19 Nov 2025, 12:51 GMT
Notice history
20 events · 38 releases on Find a Tender · since 11 Oct 2024- Buyer details updated11 Oct 2024, 16:59 BST
- Buyer details updated7 Nov 2024, 13:00 GMT
- Buyer details updated7 Nov 2024, 15:21 GMT
- Procurement method changed11 Nov 2024, 17:18 GMT
- Buyer details updated11 Nov 2024, 17:18 GMT
- Procurement method changed13 Nov 2024, 14:05 GMT
- Buyer details updated13 Nov 2024, 14:05 GMT
- Buyer details updated22 Nov 2024, 14:16 GMT
- Buyer details updated22 Nov 2024, 16:05 GMT
- Procurement method changed29 Nov 2024, 12:05 GMT
- Buyer details updated29 Nov 2024, 12:05 GMT
- Buyer details updated17 Dec 2024, 12:15 GMT
- Buyer details updated18 Dec 2024, 15:04 GMT
- Procurement method changed29 Jan 2025, 09:43 GMT
- Buyer details updated29 Jan 2025, 09:43 GMT
- Buyer details updated5 Mar 2025, 15:21 GMT
- Buyer details updated17 Mar 2025, 13:56 GMT
- Buyer details updated24 Apr 2025, 13:45 BST
- Buyer details updated28 May 2025, 15:08 BST
- Buyer details updated19 Nov 2025, 12:51 GMT
Published amendments (2 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextII.1.7.1 | £197,885.00 | £ 214,025.00 | |
| — | TextII.1.7.1 | 197885.00 | 223431.00 |
2 amendments published without a description.
Routine re-releases (38)
- 2025-04: 1 release · 24 Apr 2025
- 2025-03: 2 releases · 5 Mar 2025, 17 Mar 2025
- 2025-01: 2 releases · 29 Jan 2025, 29 Jan 2025
- 2024-12: 2 releases · 17 Dec 2024, 18 Dec 2024
- 2024-11: 7 releases · 7 Nov 2024, 29 Nov 2024
- 2024-10: 1 release · 11 Oct 2024
- 2024-09: 1 release · 3 Sept 2024
- 2024-07: 2 releases · 3 Jul 2024, 8 Jul 2024
- 2024-06: 2 releases · 11 Jun 2024, 13 Jun 2024
- 2024-05: 3 releases · 17 May 2024, 17 May 2024
- 2024-03: 2 releases · 13 Mar 2024, 27 Mar 2024
- 2023-10: 2 releases · 10 Oct 2023, 26 Oct 2023
- 2023-08: 1 release · 15 Aug 2023
- 2023-07: 2 releases · 21 Jul 2023, 28 Jul 2023
- 2023-06: 1 release · 27 Jun 2023
- 2023-05: 1 release · 19 May 2023
- 2023-03: 1 release · 20 Mar 2023
- 2022-12: 1 release · 9 Dec 2022
- 2022-03: 1 release · 8 Mar 2022
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast35 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £216,960, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Contract 036492-2024-1
- Signed
- 8 Nov 2024
- Value
- £260,000
- Period
- … – 5 Apr 2024
- Status
- active
Data Management Information Services (DMIS)
- Signed
- 8 Nov 2024
- Value
- £2,475,936
- Period
- … – 5 Apr 2024
- Status
- active
Contract 038587-2024-1
- Signed
- 7 Nov 2024
- Value
- £178,449
- Period
- … – 5 Apr 2024
- Status
- active
Contract 036091-2024-CAV-DCO (24-25) 93-1
- Signed
- 1 Nov 2024
- Value
- £200,000
- Period
- … – 5 Apr 2024
- Status
- active
Contract 036137-2024-1
- Signed
- 31 Oct 2024
- Value
- £197,885
- Period
- … – 5 Apr 2024
- Status
- active
Delivery of a Data Platform
- Signed
- 25 Oct 2024
- Value
- £300,000
- Period
- … – 5 Apr 2024
- Status
- active
Contract 036733-2024-1
- Signed
- 11 Oct 2024
- Value
- £1,692,246
- Period
- … – 5 Apr 2024
- Status
- active
Electronic Driver Licence Check System
- Signed
- 16 Sept 2024
- Value
- £111,501
- Period
- … – 5 Apr 2024
- Status
- active
Contract 040584-2024-1
- Signed
- 1 Sept 2024
- Value
- —
- Period
- … – 5 Apr 2024
- Status
- active
Provision of Transport Management System
- Signed
- 24 Jul 2024
- Value
- £216,810
- Period
- … – 5 Apr 2024
- Status
- active
Contract 016778-2025-Contract for CRM software with Granicus-1
- Signed
- 23 Jul 2024
- Value
- ceiling above
- Period
- … – 5 Apr 2024
- Status
- active
Contract 016783-2025-1
- Signed
- 23 Jul 2024
- Value
- ceiling above
- Period
- … – 5 Apr 2024
- Status
- active
Contract 020819-2024-FLS-102-C-1
- Signed
- 17 Jun 2024
- Value
- £190,000
- Period
- … – 5 Apr 2024
- Status
- active
Contract 002926-2025-DN725234-1
- Signed
- 12 Jun 2024
- Value
- £90,000
- Period
- … – 5 Apr 2024
- Status
- active
Contract 002917-2025-DN725987-1
- Signed
- 5 Jun 2024
- Value
- £56,950
- Period
- … – 5 Apr 2024
- Status
- active
Contract 020327-2024-1
- Signed
- 5 Jun 2024
- Value
- £90,000
- Period
- … – 5 Apr 2024
- Status
- active
Contract 017991-2024-1
- Signed
- 23 May 2024
- Value
- —
- Period
- … – 5 Apr 2024
- Status
- active
Contract 015733-2024-1
- Signed
- 10 May 2024
- Value
- £100,070
- Period
- … – 5 Apr 2024
- Status
- active
Contract 010080-2024-1
- Signed
- 25 Mar 2024
- Value
- —
- Period
- … – 5 Apr 2024
- Status
- active
Contract 015765-2024-1
- Signed
- 22 Mar 2024
- Value
- £21,710
- Period
- … – 5 Apr 2024
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Increase the existing Access EVO and Access Alto licence entitlement as follows: • Access EVO– Increase the license allocation by 70 from 1350 to 1420 • Access Alto– Increase the license allocation | 999bids · 999 electronic · 10 from abroad | 999 | — | £446,571 – £590,463 |
Contracting authority & participating public bodies
23 public bodies on the noticeConsortium members and other public bodies
- CENTRE FOR ENVIRONMENT, FISHERIES AND AQUACULTURE SCIENCEContracting authorityBody governed by public lawEnvironmental protection
- CPSContracting authorityMinistry or any other national or federal authority, including their regional or local subdivisionsPublic order and safety
- Construction Industry Training BoardContracting authorityBody governed by public lawEducation
- Department for Business, Energy & Industrial StrategyContracting authorityMinistry or any other national or federal authority, including their regional or local subdivisionsGeneral public services
- Falkirk CouncilContracting authorityCentral purchasing bodyRegional or local authorityGeneral public services
- Flagship Housing GroupContracting authorityMediation bodyReview bodyReview contact pointBody governed by public lawHousing and community amenities
- Forestry and Land ScotlandContracting authorityBody governed by public lawEnvironmental protection
- Hull City CouncilContracting authorityRegional or local authorityGeneral public services
- Lancaster City CouncilContracting authorityRegional or local authorityGeneral public services
- Manchester City CouncilContracting authorityRegional or local authorityGeneral public services
- Ministry of DefenceContracting authorityCentral purchasing bodyMinistry or any other national or federal authority, including their regional or local subdivisionsDefence
- NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)Contracting authorityCentral purchasing bodyBody governed by public lawHealth
- North Tyneside CouncilContracting authorityRegional or local authorityGeneral public services
- Northampton General Hospital NHS TrustContracting authorityBody governed by public lawHealth
- Nuclear Decommissioning AuthorityContracting authorityReview contact pointBody governed by public lawEnvironmental protection
- Nuclear Restoration Services LimitedContracting authorityBody governed by public lawDecommissioning
- Secretary of State for Health and Social Care acting as part of the Crown through UK Health Security AgencyContracting authority
- Social Security ScotlandContracting authority
- South East Coast Ambulance Service NHS Foundation TrustContracting authorityBody governed by public lawHealth
- The Minister for the Cabinet Office acting through Crown Commercial ServiceContracting authorityCentral purchasing bodyMinistry or any other national or federal authority, including their regional or local subdivisionsGeneral public services
- University of UlsterContracting authorityBody governed by public lawEducation
- West Yorkshire Combined AuthorityContracting authorityRegional or local authorityGeneral public services
Framework contractors & participating bidders
34 commercial parties on the notice- 4 Roads LimitedFramework contractor
- ACCESS SYSTEMS (UK) LIMITEDFramework contractor
- Access UK LimitedFramework contractor
- Allocate Software LimitedFramework contractor
- Allocate Software LimitedFramework contractor
- BCN GroupFramework contractor
- Catalyze LtdFramework contractorReview body
- Ceox Services LtdFramework contractor
- DriverCheck LtdFramework contractor
- ESRI (UK) LimitedFramework contractor
Show 24 more suppliers
- EcoOnlineFramework contractor
- Energy and Compliance Technology Ltd trading as Compliance365 andC365CloudFramework contractor
- Gladstone MRM LtdFramework contractor
- Granicus-Firmstep LtdFramework contractor
- Hitachi Solutions EuropeFramework contractor
- IBISWorldFramework contractor
- INSIGHT DIRECT (UK) LTDFramework contractor
- ISDMFramework contractor
- InvotraFramework contractor
- LinkedIn Ireland Unlimited CompanyFramework contractor
- MHR International (UK) LimitedFramework contractor
- Matrix Booking LimitedFramework contractor
- Namos Solutions LimitedFramework contractor
- Pax Systems LtdFramework contractor
- Phoenix Software LimitedFramework contractor
- Planisware UK LtdFramework contractor
- RapidRatingsFramework contractor
- S8080 LimitedFramework contractor
- See Contracts Finder Notice for full supplier listFramework contractor
- Simpson Associates Information Services LimitedFramework contractor
- T-ProFramework contractor
- The Access GroupFramework contractor
- Tribepad LimitedFramework contractor
- VerintFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria