Official UK procurement notice
Heating, Ventilation and Air Conditioning (HVAC) Service & Maintenance
Authority: Lancashire County Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionThe Authority has a requirement to enter a new contract to provide service and maintenance of Heating, Ventilation and Air Conditioning systems (HVAC) plant.
The scope of this service will cover the county of Lancashire. The service requirement is split into two (2) service regions, North and South Lancashire.
The services are tendered as 2 separate regional Lots:
Lot 1 - North Lancashire
Lot 2 - South Lancashire
There will be one successful contractor appointed for each regional lot.
No single contractor will be awarded more than one lot.
It is expected that each contractor will be able to provide service cover in both the North and South regions and will act as a reserve in the area not awarded to them.
The Services
Service and Maintenance (reactive and planned works)
o Gas and oil-fired heating, Domestic hot water generation plant, Heating and hot water controls, distribution and pressurization, Solar thermal, Underfloor heating systems, Circulating water quality monitoring and improvement.
o Air Conditioning and Handling equipment, Air and Ground Source Heat Pumps, Extract Ventilation systems.
o Pressure Systems Safety Valves.
o Gas Safety Testing, Gas installation and use regulations
The service provision will also include a 365-day, 24-hour call out service and resources to undertake remedial work and or asset decommission and replacement.
CPV: Cooling and ventilation equipment · Fans and air-conditioning appliances · Heating equipment · Heating, ventilation and air-conditioning installation work · Inspection of ventilation system · Mechanical engineering services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£5,200,000 together) · win at most 1 of them · same evaluation weights on every lotLot #1North LancashireAwardedRenewal North East, North West +7Published value£2,120,000
The Authority has a requirement to enter a new contract to provide service and maintenance of Heating, Ventilation and Air Conditioning systems (HVAC) plant.
It is expected that each contractor will be able to provide service cover in both the North and South regions and will act as a reserve in the area not awarded to them.
Lot 1 - North Lancashire
The estimated value of the Services is £530,000 per annum
The Services
Service and Maintenance (reactive and planned works)
o Gas and oil-fired heating, Domestic hot water generation plant, Heating and hot water controls, distribution and pressurization, Solar thermal, Underfloor heating systems, Circulating water quality monitoring and improvement.
o Air Conditioning and Handling equipment, Air and Ground Source Heat Pumps, Extract Ventilation systems.
o Pressure Systems Safety Valves.
o Gas Safety Testing, Gas installation and use regulations
The service provision will also include a 365-day, 24-hour call out service and resources to undertake remedial work and or asset decommission and replacement.
Lot #2South LancashireAwardedRenewal North WestPublished value£3,080,000
The Authority has a requirement to enter a new contract to provide service and maintenance of Heating, Ventilation and Air Conditioning systems (HVAC) plant. It is expected that each contractor will be able to provide service cover in both the North and South regions and will act as a reserve in the area not awarded to them.
Lot 2 - South Lancashire the estimated value of the Services is £770,000 per annum
The Services
Service and Maintenance (reactive and planned works)
o Gas and oil-fired heating, Domestic hot water generation plant, Heating and hot water controls, distribution and pressurization, Solar thermal, Underfloor heating systems, Circulating water quality monitoring and improvement.
o Air Conditioning and Handling equipment, Air and Ground Source Heat Pumps, Extract Ventilation systems.
o Pressure Systems Safety Valves.
o Gas Safety Testing, Gas installation and use regulations
The service provision will also include a 365-day, 24-hour call out service and resources to undertake remedial work and or asset decommission and replacement.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality
- Price
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 29 Dec 2025, 15:13 GMT
- Last source update
- 29 Dec 2025, 15:13 GMT
- Award evaluation window
- Submission end – 1 Jul 2025
- Authority reference
RB/LCC/CAS/25/1689- FTS notice number
2025/S 000-018346- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04f9efFind a Tender
How it was run
Official notice- Submission deadline
- 2 Jun 2025, 12:00 BST
- Clarification deadline
- 22 May 2025, 10:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Please upload your response to the Fusion Supplier Portal - Lancashire County Council
Using the link below
Timeline
28 Mar 2025 → 9 Jan 2026 · 11 dates- Planning notice published28 Mar 2025, 11:36 GMT
- Market engagement30 Apr 2025, 23:59 BST
The Authority has a requirement to enter into a new contract to provide service and maintenance of Heating, Ventilation and Air Conditioning systems (HVAC) plant.
The scope of this service will cover the county of Lancashire. It is intended that the services will be split into two service regions, North and South Lancashire.
The tender is tendered as 2 separate lots.
There will be one successful contractor appointed for each regional lot.
No single contractor will be awarded more than one lot.
It is expected that each contractor will be able to provide service cover in both the North and South regions and will act as a reserve in the area not awarded to them
The ITT including all associated tender documentation for this tender will be released no later than the 1st May 2025 and bidders are requested to express interest by 30th Aril 2025
Please register on the supplier portal using the following link;
- Tender notice published1 May 2025, 11:58 BST
- Next notice expected1 May 2025, 23:59 BST
- Clarification questions by22 May 2025, 10:00 BST
- Submission deadline2 Jun 2025, 12:00 BST
- Award decision expected by1 Jul 2025, 23:59 BST
- Contract starts1 Aug 2025, 00:00 BST
- Assessment summaries sent303 days ago23 Dec 2025
- Latest notice published296 days ago29 Dec 2025, 15:13 GMT
- Standstill ends285 days ago9 Jan 2026, 23:59 GMT
Notice history
7 events · 1 release on Find a Tender · since 28 Mar 2025- Preliminary market engagement notice published28 Mar 2025, 11:36 GMTUK2
- Preliminary market engagement notice published28 Mar 2025, 11:44 GMTUK2
- Preliminary market engagement notice published28 Mar 2025, 14:27 GMTUK2
- Tender notice published1 May 2025, 11:58 BSTUK4
- Tender notice published1 May 2025, 12:15 BSTUK4
- Contract award notice published29 Dec 2025, 15:13 GMTUK6
- Contract signature expected12 Jan 2026, 23:59 GMTscheduled
Published amendments (3)
Change to service operation region England North West NUT S code - UKD4
Registration link added to notice
Tender submissions must be submitted electronically using the link supplied on this notice
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · North Lancashire1 award | |||
| DFP Services LtdSME1 Feb 2026 – 31 Jan 2028 · up to 31 Jan 2030Extensions: The initial Contract period will be two (2) years Option to Extend The Authority may extend the Contract by any number of defined periods up to a total period of 24 months Total available contract term 48 months | £1,535,735 | 23 Dec 2025standstill to 9 Jan 2026 | Standstill |
| Lot 2 · South Lancashire1 award | |||
| Sure Maintenance LtdLot 2 - South_ Heating, Ventilation and Air Conditioning (HVAC) Service & Maintenance1 Feb 2026 – 31 Jan 2028 · up to 31 Jan 2030Extensions: The initial Contract period will be two (2) years Option to Extend The Authority may extend the Contract by any number of defined periods up to a total period of 24 months Total available contract term 48 months | £1,305,444 | 23 Dec 2025standstill to 9 Jan 2026 | Standstill |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · North Lancashire | 7final-stage tenders | 2 | 0 | — |
| 2 · South Lancashire | 8final-stage tenders | 2 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
2 commercial parties on the notice- DFP SERVICES LIMITEDAwarded supplier
- Sureserve Compliance Northwest LimitedAwarded supplier
Official documents & specifications (10)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Please use the link below to the LCC Opportunities Page to access the full tender documents https://www.lancashire.gov.uk/business/tenders-and-procurement/
- Technical specifications Please use the link below to access the full tender documents https://www.lancashire.gov.uk/business/tenders-and-procurement/
- Bidding documents and specifications Please use the link below to the LCC Opportunities Page to access the full tender documents https://www.lancashire.gov.uk/business/tenders-and-procurement/
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender