Official UK procurement notice
Heating Services and Maintenance Contract for Town and Country Housing Association
Authority: Town and Country Housing (Public body)·On behalf of: SEC PROCUREMENT LIMITED T/A SOUTH EAST CONSORTIUM
What is being bought4 lots · detail below
Published requirement descriptionTotal heating service and maintenance contract to housing stock of circa 13,000 units. The contract is planned to be split into lots named as: Lot 1. Domestic Gas Lot 2. Renewable Heating Lot 3. Commercial Heating There will be a contract award per lot This will be a 2 stage procurement: First stage will be PSQ (conditions of participation) with suppliers meeting minimum criteria (as outlined in the PSQ documents) progressing to the next stage. Second stage will be ITT publish with cost (40%) and quality (60%) evaluations, top 3 scoring suppliers (per Lot) will progress to the next stage.
- How the procedure runs: A 3 stage procurement: First stage will be PSQ (conditions of participation) with suppliers meeting minimum criteria (as outlined in the PSQ documents) progressing to the next stage. Second stage will be ITT publish with cost (40%) and quality (60%) evaluations, top 3 scoring suppliers (per Lot) will progress to the next stage. Third stage will be portal demonstrations for lots 1, 2 and 3 only.
- No preliminary market engagement: Pre-market engagement notice was published June 23rd under the SEC Procurement Limited and pre-market engagement session was held on July 4th.
CPV: Central-heating equipment · Heating equipment · Repair and maintenance services of building installations
Lots and requirements (4)Procurement structure
4 lots · all with a published value (£24,000,000 together) · a supplier may bid for at most 1 and win at most 1 of them · same evaluation weights on every lotLot #1Domestic GasAwardedRenewal North East, North West +7Published value£14,000,000
The source published no individual description for this lot.
Lot #2Renewable HeatingAwardedRenewal South EastPublished value£8,000,000
The source published no individual description for this lot.
Lot #3Commercial HeatingAwardedRenewal South EastPublished value£1,800,000
The source published no individual description for this lot.
Lot #4Oil HeatingAwardedRenewal South EastPublished value£200,000
The source published no individual description for this lot.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 60%
- Cost: 40%
Published award criteria (2)
- Cost
- Quality
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 20 May 2025, 09:39 BST
- Last source update
- 13 Jul 2026, 09:35 BST
- Award evaluation window
- Submission end – 11 Dec 2025
- FTS notice number
2025/S 000-041788- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0517f6Find a Tender
- How it runs
A 3 stage procurement:
First stage will be PSQ (conditions of participation) with suppliers meeting minimum criteria (as outlined in the PSQ documents) progressing to the next stage.
Second stage will be ITT publish with cost (40%) and quality (60%) evaluations, top 3 scoring suppliers (per Lot) will progress to the next stage.
Third stage will be portal demonstrations for lots 1, 2 and 3 only.
How it was run
Official notice- Submission deadline
- 22 Oct 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
20 May 2025 → 23 Jul 2026 · 9 dates- Planning notice published20 May 2025, 09:39 BST
- Tender notice published21 Jul 2025, 17:17 BST
- Next notice expected1 Aug 2025, 23:59 BST
- Submission deadline364 days ago22 Oct 2025, 12:00 BST
- Award decision expected by313 days ago11 Dec 2025, 23:59 GMT
- Contract starts203 days ago1 Apr 2026, 00:00 BST
- Assessment summaries sent103 days ago10 Jul 2026, 00:00 BST
- Latest notice published100 days ago13 Jul 2026, 09:35 BST
- Standstill ends89 days ago23 Jul 2026, 23:59 BST
Notice history
10 events · 5 releases on Find a Tender · since 20 May 2025- Pipeline notice published20 May 2025, 09:39 BSTUK1
- Tender notice published21 Jul 2025, 17:17 BSTUK4
- Status changed to active21 Jul 2025, 17:17 BST
- Procurement method changed21 Jul 2025, 17:17 BST
- Deadline published: 22 Oct 2025, 12:00 BST21 Jul 2025, 17:17 BST
- Tender notice published22 Jul 2025, 10:25 BSTUK4
- Tender notice published25 Jul 2025, 11:15 BSTUK4
- Contract award notice published13 Jul 2026, 09:35 BSTUK6
- Status changed to complete13 Jul 2026, 09:35 BST
- Contract signature expected1 Sept 2026, 23:59 BSTscheduled
Published amendments (1)
Updated link https://in-tendhost.co.uk/southeastconsortium/aspx/Home
Routine re-releases (5)
- 2025-07: 1 release · 21 Jul 2025
- 2025-05: 1 release · 20 May 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Domestic Gas1 award | |||
| Smith and ByfordSMELot 1 Domestic Gas Servicing and Maintenance1 Oct 2026 – 30 Sept 2031 · up to 30 Sept 2036Extensions: Possible extension to 30 September 2036, (9 years, 11 months, 30 days) | £14,000,000 inc. VAT | 3 Jul 2026standstill to 23 Jul 2026 | Standstill |
| Lot 2 · Renewable Heating1 award | |||
| Robert Heath Heating LimitedSMELot 2 Renewable heating servicing & maintenance1 Oct 2026 – 30 Sept 2031 · up to 30 Sept 2036Extensions: Possible extension to 30 September 2036, (9 years, 11 months, 30 days) | £8,000,000 inc. VAT | 3 Jul 2026standstill to 23 Jul 2026 | Standstill |
| Lot 3 · Commercial Heating1 award | |||
| Re-Gen (M&E Services) Ltd.SMECommercial heating servicing and maintenance1 Oct 2026 – 30 Sept 2031 · up to 30 Sept 2036Extensions: Possible extension to 30 September 2036, (9 years, 11 months, 30 days) | £1,800,000 inc. VAT | 3 Jul 2026standstill to 23 Jul 2026 | Standstill |
| Lot 4 · Oil Heating1 award | |||
| supplier not published | — | 22 Aug 2025 | Awarded |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Domestic Gas | 10final-stage tenders | 8 | 0 | — |
| 2 · Renewable Heating | 1final-stage tenders | 1 | 0 | — |
| 3 · Commercial Heating | 3final-stage tenders | 3 | 0 | — |
| 4 · Oil Heating | 0final-stage tenders | 0 | 0 | — |
Who bid
- wonSMITH AND BYFORD LIMITEDSME · Greater London · 1
- wonROBERT HEATH HEATING LIMITEDSME · Greater London · 2
- did not winBRITISH GAS SOCIAL HOUSING LIMITEDSME · South East England · 1
- did not winBSW HEATING LTDSME · Greater London · 1
- did not winBTU (INSTALLATION & MAINTENANCE) LIMITEDSME · South East England · 1
- did not winOCO LIMITEDSME · South East England · 1
- did not winPHOENIX GAS SERVICES LIMITEDSME · West Midlands · 1
- did not winSIGNIX LTDSME · Greater London · 1
- did not winSURESERVE COMPLIANCE SOUTH LIMITED · Greater London · 1
- did not winT BROWN GROUP LIMITED · South East England · 1
- did not winT.S.G. BUILDING SERVICES PLCSME · East of England · 1
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- SEC PROCUREMENT LIMITED T/A SOUTH EAST CONSORTIUMProcess contact pointProcuring entitySEC ran the procurement of this heating contract
Bidders & participating suppliers
12 commercial parties on the notice · 3 awarded- BRITISH GAS SOCIAL HOUSING LIMITEDBidder / tenderer
- BSW HEATING LTDBidder / tenderer
- BTU (INSTALLATION & MAINTENANCE) LIMITEDBidder / tenderer
- OCO LIMITEDBidder / tenderer
- PHOENIX GAS SERVICES LIMITEDBidder / tenderer
- RE-GEN (M&E SERVICES) LTDAwarded supplier
- ROBERT HEATH HEATING LIMITEDAwarded supplier
- SIGNIX LTDBidder / tenderer
- SMITH AND BYFORD LIMITEDAwarded supplier
- SURESERVE COMPLIANCE SOUTH LIMITEDBidder / tenderer
Show 2 more suppliers
- T BROWN GROUP LIMITEDBidder / tenderer
- T.S.G. BUILDING SERVICES PLCBidder / tenderer
Official documents & specifications (10)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specificationsAccess: All tender documents will be issued through the South East Consortium In-tend portal
- Bidding documents and specifications All tender documents will be issued through the South East Consortium In-tend portal
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender