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Published 27 Apr 2026, 13:03 BST

Official UK procurement notice

GWR Property Construction Consultancy Framework

Official notice

Authority: FIRST GREATER WESTERN LIMITED (Public body)

Framework agreement7 lotsServicesCompetitive flexible procedureAbove thresholdUtilitiesSME suitable
Sectors: Architecture & Engineering (71) Delivery: London (UKI)South East (UKJ)South West (UKK)
+1 moreWales (UKL)
Framework ceiling (notional)£16,128,000total for 7 lots · framework ceiling, not attributable revenue
Submissions closed 1 Jun 2026
Lots 7see the lot list below
Framework period 2 yrsends 4 Oct 2028 · up to 4 Oct 2030 with extensions · starts 5 Oct 2026

What is being bought7 lots · detail below

Published requirement description

This procurement process is being advertised and run by First Greater Western Limited on its own behalf and on behalf of the successor operator of the rail passenger transport services in respect of Great Western Railway. That successor operator will be a public sector company, is expected to be a wholly owned subsidiary of DfT OLR Holdings Limited and will be ultimately owned by the Secretary of State for Transport. The date for transfer of the current operations to the successor operator is not yet confirmed. Where the transfer is completed before contract award under this procurement process, the successor operator may elect (but will not be obliged) to carry on with this procurement process in place of First Greater Western Limited, by taking on the role of contracting entity from the date of completion of the transfer (with this notice and all other procurement documents to be interpreted accordingly). Where the transfer is not yet completed by the time of contract award, contractual rights may be included in the contractual arrangements to enable transfer to the successor operator. Bidders should note that this procurement process (if ongoing), or any awarded contract, may be included in a transfer scheme made by the Secretary of State under section 12 of the Railways Act 2005, or the transfer may be effected outside of, or separate from, such a scheme.

Framework:

Services will be called off under a bespoke consultancy framework agreement and will be awarded via mini-competitions or direct award.

Spend across lots may increase or decrease over time due to changes in requirements, budget availability, or strategic priorities. GWR will reserve the right to allocate spend flexibly across lots as needed.

The framework is intended to provide a compliant route to market; however, no supplier is guaranteed any volume of work, value of spend, or number of call‑offs during the framework term.

Call-Off Tenders:

Once appointed, framework suppliers will be invited to compete for individual projects through mini‑competitions. Each mini‑competition will include a defined scope, pricing schedule, and specific evaluation criteria.

Direct Award will be permitted across all Lots, where in line with the framework buying process, including circumstances where Lot 6 is applicable.

Evaluation weightings for Technical and Commercial submissions will vary depending on the complexity and nature of the project, typically within the following ranges:

  • Technical: 10% - 90%
  • Commercial: 10% - 90%

The applicable weighting for each mini-competition will be clearly stated in the call-off documentation.

Call-off contracts will be awarded under the bespoke framework agreement.

This process ensures a fair, transparent, and flexible framework that maintains competitive tension while achieving the best balance of quality and value for money across all works.

  • How the procedure runs: All interested suppliers will submit a tender addressing both selection and award criteria. Procedure: This Procurement is being conducted in accordance with the Procurement Act 2023 using the Competitive Flexible Procedure. There will be two stages to this procurement. Stage 1 - Conditions of Participation (PQQ) (a minimum of the 8 highest scoring submission per Lot will be invited to submit a tender in stage 2). Due to the nature and technical requirements of the contract opportunity, the Client will be using certain mandatory Conditions of Participation with pass/fail criteria that all Tenderers must pass in order for their tender submission to be accepted and evaluated. These Conditions of Participation will relate to: Legal capacity, Financial capacity, and Technical ability. This stage is referred to as PQQ. Stage 2 - Invitation to Tender Stage 2 will have the following weightings: Quality - 60% Price - 40%

CPV: Infrastructure works consultancy services · Railway engineering services · Transport systems consultancy services

How this framework works

From the published notice
Type
Closed framework
Call-offs
call-offs may be awarded directly or by further competition
Framework period
2 yrs · up to 4 yrs from 5 Oct 2026
Published description of the framework

GWR is looking to establish a framework of Service Providers to deliver a range of property consultancy services relating to construction and SISS. The Framework will be split into 7 Lots.

Lots and requirements (7)Procurement structure

7 lots · all with a published value · same conditions of participation on every lot

Every one of these 7 lots carries the same published figure, £2,304,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Project DesignRenewal 2 yrsSMEceiling above

Architect & Principal Designer (APA/BAPA)

Civil & Structural Works Engineer Civil/Structural (or other discipline) as Lead Consultant & Principal Designer

Mechanical & Electrical Engineer

M&E Engineer as Lead Consultant & Principal Designer

Architect & Principal Designer (Minor Projects - Landlord's Consent)

Spend across lots may increase or decrease over time due to changes in requirements, budget availability, or strategic priorities. GWR will reserve the right to allocate spend flexibly across lots as needed.

Contract period: 5 Oct 2026 – 4 Oct 2028 (2 yrs) · up to 4 Oct 2030 with extensions
Delivery: South WestEligibility: SME eligible
Extensions: Due to the varying nature and complexity of projects procured through this framework, the scope of individual call offs may differ slightly from the overarching Scope of Works. These variations will reflect the specific requirements of each project. Full and final details of the scope, deliverables, and any applicable options will be provided at the call off stage in accordance with the framework buying process · The Framework will run for an initial core term of 2 years, with the option to extend for up to 2 years, in up to 1-year increments at a time.
71311200 Transport systems consultancy services71311230 Railway engineering services71311300 Infrastructure works consultancy services
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    Stage 1 - Conditions of Participation (PQQ) (a minimum of the 8 highest scoring submission per Lot will be invited to submit a tender in stage 2).

    Due to the nature and technical requirements of the contract opportunity, the Client will be using certain mandatory Conditions of Participation with pass/fail criteria that all Tenderers must pass in order for their tender submission to be accepted and evaluated. These Conditions of Participation will relate to: Legal capacity, Financial capacity, and Technical ability. This stage is referred to as PQQ.

    shortlisting
Lot #2SISS EngineerRenewal 2 yrsSMEceiling above

SISS Engineer/Specialist.

Spend across lots may increase or decrease over time due to changes in requirements, budget availability, or strategic priorities. GWR will reserve the right to allocate spend flexibly across lots as needed.

The framework is intended to provide a compliant route to market; however, no supplier is guaranteed any volume of work, value of spend, or number of call‑offs during the framework term.

Contract period: 5 Oct 2026 – 4 Oct 2028 (2 yrs) · up to 4 Oct 2030 with extensions
Delivery: South WestEligibility: SME eligible
Extensions: Due to the varying nature and complexity of projects procured through this framework, the scope of individual call offs may differ slightly from the overarching Scope of Works. These variations will reflect the specific requirements of each project. Full and final details of the scope, deliverables, and any applicable options will be provided at the call off stage in accordance with the framework buying process · The Framework will run for an initial core term of 2 years, with the option to extend for up to 2 years, in up to 1-year increments at a time.
71311200 Transport systems consultancy services71311230 Railway engineering services71311300 Infrastructure works consultancy services
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    Stage 1 - Conditions of Participation (PQQ) (a minimum of the 8 highest scoring submission per Lot will be invited to submit a tender in stage 2).

    Due to the nature and technical requirements of the contract opportunity, the Client will be using certain mandatory Conditions of Participation with pass/fail criteria that all Tenderers must pass in order for their tender submission to be accepted and evaluated. These Conditions of Participation will relate to: Legal capacity, Financial capacity, and Technical ability. This stage is referred to as PQQ.

    shortlisting
Lot #3Contract AdministratorRenewal 2 yrsSMEceiling above

Contract Administrator (CA)

Employer's Agent (EA)

Spend across lots may increase or decrease over time due to changes in requirements, budget availability, or strategic priorities. GWR will reserve the right to allocate spend flexibly across lots as needed.

The framework is intended to provide a compliant route to market; however, no supplier is guaranteed any volume of work, value of spend, or number of call‑offs during the framework term.

Contract period: 5 Oct 2026 – 4 Oct 2028 (2 yrs) · up to 4 Oct 2030 with extensions
Delivery: South WestEligibility: SME eligible
Extensions: Due to the varying nature and complexity of projects procured through this framework, the scope of individual call offs may differ slightly from the overarching Scope of Works. These variations will reflect the specific requirements of each project. Full and final details of the scope, deliverables, and any applicable options will be provided at the call off stage in accordance with the framework buying process · The Framework will run for an initial core term of 2 years, with the option to extend for up to 2 years, in up to 1-year increments at a time.
71311200 Transport systems consultancy services71311230 Railway engineering services71311300 Infrastructure works consultancy services
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    Stage 1 - Conditions of Participation (PQQ) (a minimum of the 8 highest scoring submission per Lot will be invited to submit a tender in stage 2).

    Due to the nature and technical requirements of the contract opportunity, the Client will be using certain mandatory Conditions of Participation with pass/fail criteria that all Tenderers must pass in order for their tender submission to be accepted and evaluated. These Conditions of Participation will relate to: Legal capacity, Financial capacity, and Technical ability. This stage is referred to as PQQ.

    shortlisting
Lot #4QS/Cost ManagerRenewal 2 yrsSMEceiling above

Cost Manager (QS role)

Cost Manager & Contract Administrator

Spend across lots may increase or decrease over time due to changes in requirements, budget availability, or strategic priorities. GWR will reserve the right to allocate spend flexibly across lots as needed.

The framework is intended to provide a compliant route to market; however, no supplier is guaranteed any volume of work, value of spend, or number of call‑offs during the framework term.

Contract period: 5 Oct 2026 – 4 Oct 2028 (2 yrs) · up to 4 Oct 2030 with extensions
Delivery: South WestEligibility: SME eligible
Extensions: Due to the varying nature and complexity of projects procured through this framework, the scope of individual call offs may differ slightly from the overarching Scope of Works. These variations will reflect the specific requirements of each project. Full and final details of the scope, deliverables, and any applicable options will be provided at the call off stage in accordance with the framework buying process · The Framework will run for an initial core term of 2 years, with the option to extend for up to 2 years, in up to 1-year increments at a time.
71311200 Transport systems consultancy services71311230 Railway engineering services71311300 Infrastructure works consultancy services
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    Stage 1 - Conditions of Participation (PQQ) (a minimum of the 8 highest scoring submission per Lot will be invited to submit a tender in stage 2).

    Due to the nature and technical requirements of the contract opportunity, the Client will be using certain mandatory Conditions of Participation with pass/fail criteria that all Tenderers must pass in order for their tender submission to be accepted and evaluated. These Conditions of Participation will relate to: Legal capacity, Financial capacity, and Technical ability. This stage is referred to as PQQ.

    shortlisting
Lot #5Infrastructure & Design, Design & SignallingRenewal 2 yrsSMEceiling above

Engineer & Principal Designer

Mechanical & Electrical Engineer

Signalling & Infrastructure Engineer

Spend across lots may increase or decrease over time due to changes in requirements, budget availability, or strategic priorities. GWR will reserve the right to allocate spend flexibly across lots as needed.

The framework is intended to provide a compliant route to market; however, no supplier is guaranteed any volume of work, value of spend, or number of call‑offs during the framework term.

Contract period: 5 Oct 2026 – 4 Oct 2028 (2 yrs) · up to 4 Oct 2030 with extensions
Delivery: South WestEligibility: SME eligible
Extensions: Due to the varying nature and complexity of projects procured through this framework, the scope of individual call offs may differ slightly from the overarching Scope of Works. These variations will reflect the specific requirements of each project. Full and final details of the scope, deliverables, and any applicable options will be provided at the call off stage in accordance with the framework buying process · The Framework will run for an initial core term of 2 years, with the option to extend for up to 2 years, in up to 1-year increments at a time.
71311200 Transport systems consultancy services71311230 Railway engineering services71311300 Infrastructure works consultancy services
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    Stage 1 - Conditions of Participation (PQQ) (a minimum of the 8 highest scoring submission per Lot will be invited to submit a tender in stage 2).

    Due to the nature and technical requirements of the contract opportunity, the Client will be using certain mandatory Conditions of Participation with pass/fail criteria that all Tenderers must pass in order for their tender submission to be accepted and evaluated. These Conditions of Participation will relate to: Legal capacity, Financial capacity, and Technical ability. This stage is referred to as PQQ.

    shortlisting
Lot #6Ad-Hoc Consultancy Services & Minor Works Delivery up to £75kRenewal 2 yrsSMEceiling above

Property & Stations + Depots - Ad hoc Consultancy Services & Minor Works

Spend across lots may increase or decrease over time due to changes in requirements, budget availability, or strategic priorities. GWR will reserve the right to allocate spend flexibly across lots as needed.

The framework is intended to provide a compliant route to market; however, no supplier is guaranteed any volume of work, value of spend, or number of call‑offs during the framework term.

Contract period: 5 Oct 2026 – 4 Oct 2028 (2 yrs) · up to 4 Oct 2030 with extensions
Delivery: South WestEligibility: SME eligible
Extensions: Due to the varying nature and complexity of projects procured through this framework, the scope of individual call offs may differ slightly from the overarching Scope of Works. These variations will reflect the specific requirements of each project. Full and final details of the scope, deliverables, and any applicable options will be provided at the call off stage in accordance with the framework buying process · The Framework will run for an initial core term of 2 years, with the option to extend for up to 2 years, in up to 1-year increments at a time.
71311200 Transport systems consultancy services71311230 Railway engineering services71311300 Infrastructure works consultancy services
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    Stage 1 - Conditions of Participation (PQQ) (a minimum of the 8 highest scoring submission per Lot will be invited to submit a tender in stage 2).

    Due to the nature and technical requirements of the contract opportunity, the Client will be using certain mandatory Conditions of Participation with pass/fail criteria that all Tenderers must pass in order for their tender submission to be accepted and evaluated. These Conditions of Participation will relate to: Legal capacity, Financial capacity, and Technical ability. This stage is referred to as PQQ.

    shortlisting
Lot #7Clerk of Works & Technical GuardianRenewal 2 yrsSMEceiling above

Clerk of Works

Technical Guardian

Spend across lots may increase or decrease over time due to changes in requirements, budget availability, or strategic priorities. GWR will reserve the right to allocate spend flexibly across lots as needed.

The framework is intended to provide a compliant route to market; however, no supplier is guaranteed any volume of work, value of spend, or number of call‑offs during the framework term.

Contract period: 5 Oct 2026 – 4 Oct 2028 (2 yrs) · up to 4 Oct 2030 with extensions
Delivery: South WestEligibility: SME eligible
Extensions: Due to the varying nature and complexity of projects procured through this framework, the scope of individual call offs may differ slightly from the overarching Scope of Works. These variations will reflect the specific requirements of each project. Full and final details of the scope, deliverables, and any applicable options will be provided at the call off stage in accordance with the framework buying process · The Framework will run for an initial core term of 2 years, with the option to extend for up to 2 years, in up to 1-year increments at a time.
71311200 Transport systems consultancy services71311230 Railway engineering services71311300 Infrastructure works consultancy services
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    Stage 1 - Conditions of Participation (PQQ) (a minimum of the 8 highest scoring submission per Lot will be invited to submit a tender in stage 2).

    Due to the nature and technical requirements of the contract opportunity, the Client will be using certain mandatory Conditions of Participation with pass/fail criteria that all Tenderers must pass in order for their tender submission to be accepted and evaluated. These Conditions of Participation will relate to: Legal capacity, Financial capacity, and Technical ability. This stage is referred to as PQQ.

    shortlisting

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation · identical on every lot1
  • Condition of participation

    Stage 1 - Conditions of Participation (PQQ) (a minimum of the 8 highest scoring submission per Lot will be invited to submit a tender in stage 2).

    Due to the nature and technical requirements of the contract opportunity, the Client will be using certain mandatory Conditions of Participation with pass/fail criteria that all Tenderers must pass in order for their tender submission to be accepted and evaluated. These Conditions of Participation will relate to: Legal capacity, Financial capacity, and Technical ability. This stage is referred to as PQQ.

    shortlisting
What this means for your bid
  • “GWR Property Construction Consultancy Framework” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Utilities
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
27 Apr 2026, 13:03 BST
Last source update
27 Apr 2026, 13:03 BST
Award evaluation window
Submission end – 4 Sept 2026
FTS notice number
2026/S 000-038020
Latest notice
Tender notice (UK4)
Classification (CPV)
Infrastructure works consultancy servicesRailway engineering servicesTransport systems consultancy services
Delivery area
London (UKI)South East (UKJ)South West (UKK)Wales (UKL)
Official registry OCID
ocds-h6vhtk-068b93 Find a Tender
How it runs

All interested suppliers will submit a tender addressing both selection and award criteria.

Procedure: This Procurement is being conducted in accordance with the Procurement Act 2023 using the Competitive Flexible Procedure. There will be two stages to this procurement.

Stage 1 - Conditions of Participation (PQQ) (a minimum of the 8 highest scoring submission per Lot will be invited to submit a tender in stage 2).

Due to the nature and technical requirements of the contract opportunity, the Client will be using certain mandatory Conditions of Participation with pass/fail criteria that all Tenderers must pass in order for their tender submission to be accepted and evaluated. These Conditions of Participation will relate to: Legal capacity, Financial capacity, and Technical ability. This stage is referred to as PQQ.

Stage 2 - Invitation to Tender Stage 2 will have the following weightings: Quality - 60% Price - 40%

How it was run

Official notice
Run through: portal not identified
Electronic submission allowedLanguage: EN
Requests to participate (first stage)
1 Jun 2026, 13:00 BST
Appointment period ends
1 Jun 2026, 13:00 BST
Clarification deadline
25 May 2026, 16:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

procurement.gwr.com/tenders ↗

E-Procurement Portal:

The Client is using Wax Digital (current e-procurement portal). The detail within Wax Digital applicable to this tender describes how the Procurement will be conducted, including details of the associated Procurement timetable, participation and award criteria and how to respond to this opportunity. Tenderers are strongly encouraged to read through each tab/section before preparing their submission. Tenderers are also encouraged to review all attachments published with this tender.

Tenderers not allocated to this procurement already will need to contact GWR using the details within this notice to be attached and receive the full tender document set.

Timeline

27 Apr 2026 → 5 Oct 2026 · 5 dates
  1. Tender notice published177 days ago
    27 Apr 2026, 13:03 BST
  2. Clarification questions by149 days ago
    25 May 2026, 16:00 BST
  3. Admission / appointment period ends142 days ago · period end, not a bid countdown
    1 Jun 2026, 13:00 BST
  4. Award decision expected by47 days ago
    4 Sept 2026, 23:59 BST
  5. Contract starts17 days ago
    5 Oct 2026, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    27 Apr 2026, 13:03 BST
    UK4

Contracting authority & participating public bodies

FIRST GREATER WESTERN LIMITED

Contracting authorityPrivate utility GB-COH: 05113733 · GB-PPON: PXVG-2764-GZCQ Milford House 1 Milford Street, Wiltshire, South West, SN1 1HLContact email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specificationsRegistration of interest (access to documents) Please follow this link to register your interest and gain access to the tender documentation. Link: https://s2c-uk62.waxdigital.com/FirstGroupPlc/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?Even…

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender