Official UK procurement notice
Guestroom Cleaning · UK public procurement notice
Authority: UNIVERSITY OF LANCASTER (Education)
What is being bought
Published requirement descriptionThe requirement is to manage the cleaning servicesof the 80 bedrooms in the Guest Rooms block 7 days a week, all year round. They only shut during the Easter and Christmas period when the
University closes. We expect the successful supplier to be able to clean the guest rooms 7 days a week over the year, and plan for the times of the year when the Guest Rooms are at full occupancy(June-September). Plus, over the vacation periods,support with the cleaning of any student blocks that are sold externally to visitors.
Cleaning services includes
- Full room clean upon departure
- Room refresh during stay
- Cleaning of communal areas such foyer areas and corridors
- Shared kitchens
- Deep cleaning
- The authority expects to re-tender this requirement around 25 Jun 2027, 23:59 BST.
CPV: Accommodation cleaning services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£150,000
- Economic & financial standing
As set out in the Tender Documents
- Technical & professional ability
As set out in the Tender Documents
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Price
- Quality
- Economic & financial standing
As set out in the Tender Documents
- Technical & professional ability
As set out in the Tender Documents
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 25 Jun 2027
- First published
- 25 Jun 2025, 16:05 BST
- Last source update
- 10 Oct 2025, 14:53 BST
- Award evaluation window
- Submission end – 4 Aug 2025
- Authority reference
SP/25/1412- FTS notice number
2025/S 000-035176- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0553a2Find a Tender
How it was run
Official notice- Submission deadline
- 23 Jul 2025, 10:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
This ITT has been made available to potential tenderers through the University's electronic tendering (e-tendering) portal:
In-tend
in-tendhost.co.uk/lancaster/aspx/Home ↗
Tenderers must submit their responses to the ITT through this same portal.
In-Tend Support:
Phone: 0845 557 8079
E-mail: [email protected]
Timeline
25 Jun 2025 → 10 Oct 2025 · 7 dates- Tender notice published25 Jun 2025, 16:05 BST
- Submission deadline23 Jul 2025, 10:00 BST
- Award decision expected by4 Aug 2025, 23:59 BST
- Assessment summaries sent8 Aug 2025, 00:00 BST
- Contract starts387 days ago1 Oct 2025, 00:00 BST
- Standstill ends378 days ago9 Oct 2025, 23:59 BST
- Latest notice published377 days ago10 Oct 2025, 14:53 BST
Notice history
5 events · 3 releases on Find a Tender · since 25 Jun 2025- Tender notice published25 Jun 2025, 16:05 BSTUK4
- Contract award notice published30 Sept 2025, 18:21 BSTUK6
- Status changed to complete30 Sept 2025, 18:21 BST
- Contract details notice published10 Oct 2025, 14:53 BSTUK7
- Contract signature expected10 Oct 2025, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| MARGARET CLEANING SOLUTIONS LTD10 Oct 2025 – 9 Oct 2027 · up to 9 Oct 2029Extensions: 12 months plus 12 months allowable extensions | £696,326 inc. VAT | 8 Aug 2025 | Awarded |
Contracts
Contract 1 · MARGARET CLEANING SOLUTIONS LTD
- Signed
- 10 Oct 2025
- Value
- £696,326 inc. VAT
- Period
- 13 Oct 2025 – 12 Oct 2027 · up to 12 Oct 2029 with extensions
- Status
- active
- Extensions
- 12 months plus 12 months allowable extensions
9 agreed KPIs: Health & Safety and Legislative Compliance · Quality of Work · Reactive Response …
- Health & Safety and Legislative Compliance
- Quality of Work
- Reactive Response
- On-Time Completion
- Invoicing/Payment
- Client Relationship/Communication
- Contractor Supervision and Management
- Sustainability
- Attendance at Contract Review meetings
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 9final-stage tenders | 8 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- MARGARET CLEANING SOLUTIONS LTDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications This ITT is available through the University's electronic tendering (e-tendering) portal: In-Tend https://in-tendhost.co.uk/lancaster/aspx/Home Tenderers must submit their responses to the ITT through the portal. All aspects (documents/attachments/responses) of the tender return…
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender