Official UK procurement notice
Fire Safety Framework · LHC Procurement Group Ltd on behalf of the Welsh Procurement Alliance (Feb 2023)
Authority: LHC Procurement Group Ltd on behalf of the Welsh Procurement Alliance·Consortium: 3 public authorities
What is being bought11 lots · detail below
Published requirement descriptionThis framework covers the geographical area of England and has been procured on behalf of:
Welsh Procurement Alliance (WPA)
This new framework replaces our previous Fire Safety framework and extends the scope to include waking watch services, active fire protection, fire suppression and cladding remediation.
The framework consists of 8 (eight) workstreams and some workstreams have multiple lots.
As follows:
Lot 1a - Fire Safety Consultancy
- Lot 2a - Fire Risk Assessments and Fire Safety Inspections
- Lot 3a - Waking Watch Services
- Lot 4a - Installation, Maintenance & Remediation of Passive Fire Protection
- Lot 5a - Installation of Active Fire Protection
- Lot 5b - Active Fire Protection Testing, Servicing and Maintenance
- Lot 6a - Installation of Fire Suppression Systems
- Lot 6b - Fire Suppression System Testing, Servicing and Maintenance
- Lot 7a - Cladding Remediation
- Lot 8a - Multi-Disciplinary - Installation of Passive, Active and Fire Suppression Measures
- Lot 8b - Multi-Disciplinary - Testing, Servicing and Maintenance of Passive, Active and Fire Suppression Measures
CPV: Building consultancy services · Building-fabric consultancy services · Cladding · Cladding works · Fire and explosion protection and control consultancy services · Fire blankets · Fire doors · Fire extinguishers · Fire suppression foam or similar compounds · Fire suppression hand tools · Fire suppression system · Fire-alarm system installation work · +10 more
How this framework works
From the published notice- Bids received
- 15 bids on the busiest of 11 lots · 27 suppliers appointed
Lots and requirements (11)Procurement structure
11 lots · no lot values published · same evaluation weights on every lotLot #1Fire ConsultancyCancelled
This consultancy lot delivers knowledge and advice on all aspects of fire safety including, fire safety legislation, active, passive and suppression systems to ensure
safety and guide LHC clients with the formulation and reviewing fire risk assessments.
The scope of this consultancy lot includes (but is not limited to):
Fire Consultancy
Advice on all fire safety aspects of Client portfolios
Develop fire strategies, policies, procedures, and emergency plans
Undertake PAS9980 assessments
Undertake EWS1 reports
Provide cost-benefit analysis of options for fire safety remedial solutions
Lot #2Fire Risk AssessmentsCancelled
The purpose of this Fire Risk Assessment lot is to advise LHC clients on identifying fire hazards, identifying individuals at risk, providing a method to evaluate, remove or deduce the risks of fire, recording the findings and providing appropriate actions.
The scope of this lot will cover:
Fire Risk assessments
Block assessments
Lot #3Waking WatchCancelled
The waking watch service consists of suitably trained individuals who will continually patrol the interior and exterior areas of a building in order to ensure early detection of a fire and where necessary raise the alarm and ensure safe evacuation of the building.
The core responsibilities of the individuals will be to:
- Detect a fire in or within the boundaries of the building's environs.
- Summon the Fire and Rescue Service and take appropriate action as required by the management strategy, including meeting the FRS on arrival.
- Ensure all residents are alerted to begin simultaneous evacuation.
Lot #4Installation of Passive Fire ProtectionCancelled
The Passive Fire Protection workstream is constructed to cover the specific items of fire protection that are typically installed in a building to protect the structural integrity of the building, limit the spread of fire and limit/control smoke spread.
The scope of this lot includes the design, supply and installation of a range of passive fire protection measures including (but not limited to):
Fire compartmentation works (including surveys and remedial works)
Fire door surveys and installations
Fire shutters and curtains
Fire performance labelling
Fire safety signage and Information
Lot #5Installation of Active Fire ProtectionCancelled
This workstream covers the design, installation and commissioning of a range of active fire protection measures as necessary to achieve fire safety compliance and current and future applicable fire safety legislation, (currently the Fire Safety Order 2005) and their associated British Standards.
- Fire Alarm Systems
- Emergency lighting design, supply, install and commission
- AOV (Automatic Opening Vents)
- Domestic smoke alarms and carbon monoxide alarms
- Fire Extinguishers and other manual fire suppression equipment
Lot #6Active Fire Protection Testing, Servicing and MaintenanceCancelled
This lot covers the servicing, repair and maintenance of a range of active fire protection measures as necessary to ensure the Client's active fire safety systems are maintained in effective working order and free of fault and to ensure compliance with applicable fire safety legislation and standards.
- Fire Alarm Systems servicing & maintenance
- Emergency lighting design,
- AOV (Automatic Opening Vents)
- Domestic Smoke Alarm and Carbon Monoxide alarms
- Fire Extinguishers and other manual fire suppression equipment
Lot #7Installation of Fire Suppression SystemsCancelled
This workstream covers the design, installation and commissioning of a range of fire suppression measures typically installed in a building to limit the spread of fire and to limit /
control smoke spread, to achieve fire safety compliance and current and future applicable fire safety legislation, (currently the Fire Safety Order 2005) and their associated British Standards.
Typical works delivered through this project will include the design, installation and commissioning of replacement or new:
- Dry & Wet Risers
- Sprinkler systems
- Water Mist Systems
Lot #8Fire Suppression System Testing, Servicing and MaintenanceCancelled
This workstream covers the testing, servicing and maintenance of a range of fire suppression measures typically installed in a building to limit the spread of fire and to limit / control smoke spread, to achieve fire safety compliance and current and future applicable fire safety legislation, (currently the Fire Safety Order 2005) and their associated British Standards.
Typical works delivered through this project will include the design, testing, and maintenance of:
- Dry & Wet Risers
- Sprinkler systems
- Water Mist Systems
Lot #9Cladding RemediationCancelled
The purpose of this cladding remediation lot is to provide LHC clients with a route to confirm the requirement to conduct remedial works to the external wall system (EWS) of a residential building, and subsequently carry out replacement or remediation of existing external cladding systems.
Lot #10Multi-Disciplinary - Installation of Passive, Active and Fire Suppression MeasuresCancelled
The purpose of this multi-disciplinary lot is to provide LHC clients with a route to approved contractors who can cover multiple services that cover the installation of passive, active or suppression fire measures either via direct labour or via sub-contractor where they will act as principal contractors.
Lot #11Multi-Disciplinary - Testing, Servicing and Maintenance of Passive, Active and Fire Suppression MeasuresCancelled
The purpose of this multi-disciplinary lot is to provide LHC clients with a route to approved contractors who can cover multiple services that cover the service, maintenance and reactive support of passive, active or suppression fire measures either via direct labour or via sub-contractor where they will act as principal contractors.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- General Technical: 20%
- Technical Capability: 30%
- Regional Capability: 20%
- price: 30%
Published award criteria (4)
- General Technical: 20
- Technical Capability: 30
- Regional Capability: 20
- Price: 30
- Suitability
Fire Consultancy
- UKAS accredited level 3 certificate in fire safety, UKAS accredited level 4 diploma in fire safety for fire inspectors or equivalent.
Passive Fire Certifications
The following or equivalent
- Registered to undertake passive fire solution to penetration seals by an approved professional body e.g., LPCB 1531, FIRAS, BM Trada or IFC.
- Registered to undertake maintenance of fire doors by an approved professional body e.g., LPCB 1271/1197, FIRAS, BM Trada or IFC.
Active Fire Certicfications:
Fire Alarm System Installations and Maintenance:
The following or equivalent
- Registered to undertake fire alarm design installation, maintenance, and commissioning by an approved professional body e.g., BAFE SP203-1 SP201 or LPS 1014.
Portable Fire Extinguishers:
The following or equivalent
- Registered to undertake Portable Fire Extinguishers install and maintenance by an approved professional body e.g., BAFE SP101.
Emergency Lighting Systems:
The following or equivalent
- Registered to undertake Emergency Lighting Systems design installation, maintenance, and commissioning by an approved professional body e.g., BAFE SP203-4.
Fire Suppression Certifications
Dry Riser / Wet Riser Maintenance:
The following or equivalent
- Registered to undertake Dry Riser / Wet Riser Maintenance by an approved professional body e.g., BAFE SP105.
Fire Sprinkler Systems:
The following or equivalent
- Registered to undertake Fire Sprinkler system maintenance by an approved professional body …
- Economic & financial standing
LHC will conduct a financial assessment. This assessment will allow LHC to carry out a robust assessment of a Bidders' financial standing.
The assessment will have 2 stages:
- Credit score - LHC will use Creditsafe to carry out initial checking of a Bidders' financial status.
- Profitability, Stability and Liquidity Assessment - Bidders will be assessed on their financial stability based on a range of financial
information obtained from the Bidders annual accounts.
Bidders will be required to have the following minimum levels of insurance for all lots applied for:
Lots 1-3
Employers (Compulsory) Liability Insurance: 5,000,000 GBP
Public Liability Insurance: 5,000,000 GBP
Professional Indemnity Insurance: 2,000,000 GBP
Lots 4-10
Employers (Compulsory) Liability Insurance: 10,000,000 GBP
Public Liability Insurance: 5,000,000 GBP
Professional Indemnity Insurance: 2,000,000 GBP
Product Liability Insurance: 2,000,000 GBP
Full details of the minimum requirements to be considered eligible to bid for each lot can be found in the procurement documents provided.
Minimum: The minimum turnover requirements to apply for a lot are set as follows: Lots 1, 2 - 250K Lot 3 - 100K Lots 4, 5, 5, 7, 8 - 500K Lots 9, 10 - 500K - Technical & professional ability
Bidders are required to have the following ISO qualifications (UKAS) or equivalent:
Health and Safety certification in accordance with ISO 45001 (please refer to ITT for accepted equivalents)
Environmental Management certification in accordance with ISO 14001 (please refer to ITT for accepted equivalents)
Quality Management certification in accordance with ISO 9001 (please refer to ITT for accepted equivalents)
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “Fire Safety Framework” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 20 Feb 2023, 12:57 GMT
- Last source update
- 2 Apr 2024, 16:36 BST
- Award evaluation window
- 10 Aug 2023 – …
- Authority reference
FS2- FTS notice number
2024/S 000-010652- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03a6c8Find a Tender
- Performance terms
As part of it's monitoring of the performance of projects delivered through this framework, following completion of each project LHC/WPA will require the relevant appointed company to provide project performance data based on a standardised set of key performance metrics.
Publisher note: LHC Procurement Group Limited is a not for profit central purchasing body acting on behalf of contracting authorities throughout England, Wales and Scotland (including partners of the Welsh Procurement Alliance, Scottish Procurement Alliance and South West Procurement Alliance) for whom we continue to monitor up to 500 live projects at any one time. Thanks to their ongoing and collective feedback and input into the development of this framework and given the reach and scale of their collective portfolios, the framework is both designed and anticipated to support the vast majority of requirements. Consequently, other contracting authorities that were not specifically consulted in the development of this framework may nevertheless also deem the framework to offer a value for money procurement solution for their own requirements and may also use the framework. As of the date of publication of this notice our frameworks may be used by all contracting authorities in England, Wales and Scotland as defined by the Public Contracts Regulations 2015 as listed on: https://www.cpconstruction.org.uk/who-we-work-with/ https://lse.lhcprocure.org.uk/who-we-work-with/ https://www.scottishprocurement.scot/who-we-work-with/ https://www.swpa.org.uk/who-we-work-with/ https://www.welshprocurement.cymru/who-we-work-with/ including, but not limited to Registered social landlords (RSL's), tenant management organisations (TMOs) and arm's length management organisations (ALMOs), local authorities and any subsidiaries and joint-venture vehicles of those local authorities, health authorities, councils, boards and trusts, publicly funded schools, universities and further education establishments, colleges, police forces, fire and rescue services or registered charities. LHC clients may add community benefit requirements in their call-off contracts from this Framework including but not limited to: - to generate employment and training opportunities for priority groups; - vocational training; - to up-skill the existing workforce; - equality and diversity initiatives; - to make sub-contracting opportunities available to SMEs, the third sector and supported businesses; - supply-chain development activity; - to build capacity in community organisations; - educational support initiatives. (WA Ref:140306)
How it was run
Official notice- Appointment period ends
- 24 Aug 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 10 Aug 2023, 14:00 BST
Timeline
1 Jun 2023 → 2 Apr 2024 · 4 dates- Next notice expected1 Jun 2023, 00:00 BST
- Bids opened10 Aug 2023, 14:00 BST
- Admission / appointment period endsperiod end, not a bid countdown24 Aug 2023, 12:00 BST
- Notice published2 Apr 2024, 16:36 BST
Notice history
8 events · 4 releases on Find a Tender · since 22 Jun 2023- Published value published: £15,000,00022 Jun 2023, 14:24 BST
- Status changed to active22 Jun 2023, 14:24 BST
- Procurement method changed22 Jun 2023, 14:24 BST
- Deadline published: 10 Aug 2023, 12:00 BST22 Jun 2023, 14:24 BST
- Buyer details updated22 Jun 2023, 14:24 BST
- Deadline moved to 24 Aug 2023, 12:00 BST11 Jul 2023, 16:55 BST+14 days · was 10 Aug 2023, 12:00 BST
- Status changed to complete2 Apr 2024, 16:36 BST
- Buyer details updated2 Apr 2024, 16:36 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 10 Aug 2023 | 24 Aug 2023 | +14 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 10 Aug 2023 | 24 Aug 2023 | +14 d |
Tender deadline extension granted
Routine re-releases (4)
- 2023-02: 1 release · 20 Feb 2023
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast11 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 11 of these contracts carry the same published figure, £1,300,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Fire Consultancy
- Signed
- 2 Apr 2024
- Value
- ceiling above
- Status
- active
Cladding Remediation
- Signed
- 2 Apr 2024
- Value
- ceiling above
- Status
- active
Installation of Fire Suppression Systems
- Signed
- 2 Apr 2024
- Value
- ceiling above
- Status
- active
Multi-Disciplinary - Installation of Passive, Active and Fire Suppression Measures
- Signed
- 2 Apr 2024
- Value
- ceiling above
- Status
- active
Multi-Disciplinary - Testing, Servicing and Maintenance of Passive, Active and Fire Suppression Measures
- Signed
- 2 Apr 2024
- Value
- ceiling above
- Status
- active
Fire Risk Assessments
- Signed
- 2 Apr 2024
- Value
- ceiling above
- Status
- active
Waking Watch
- Signed
- 2 Apr 2024
- Value
- ceiling above
- Status
- active
Installation of Passive Fire Protection
- Signed
- 2 Apr 2024
- Value
- ceiling above
- Status
- active
Installation of Active Fire Protection
- Signed
- 2 Apr 2024
- Value
- ceiling above
- Status
- active
Active Fire Protection Testing, Servicing and Maintenance
- Signed
- 2 Apr 2024
- Value
- ceiling above
- Status
- active
Fire Suppression System Testing, Servicing and Maintenance
- Signed
- 2 Apr 2024
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Fire Consultancy | 10bids · 10 electronic · 10 from abroad | 6 | — | — |
| 2 · Fire Risk Assessments | 15bids · 15 electronic · 15 from abroad | 6 | — | — |
| 3 · Waking Watch | 4bids · 4 electronic · 4 from abroad | 3 | — | — |
| 4 · Installation of Passive Fire Protection | 13bids · 13 electronic · 13 from abroad | 5 | — | — |
| 5 · Installation of Active Fire Protection | 8bids · 8 electronic · 8 from abroad | 7 | — | — |
| 6 · Active Fire Protection Testing, Servicing and Maintenance | 10bids · 10 electronic · 10 from abroad | 4 | — | — |
| 7 · Installation of Fire Suppression Systems | 3bids · 3 electronic · 3 from abroad | 1 | — | — |
| 8 · Fire Suppression System Testing, Servicing and Maintenance | 5bids · 5 electronic · 5 from abroad | 1 | — | — |
| 9 · Cladding Remediation | 5bids · 5 electronic · 5 from abroad | 3 | — | — |
| 10 · Multi-Disciplinary - Installation of Passive, Active and Fire Suppression Measures | 5bids · 5 electronic · 5 from abroad | 3 | — | — |
| 11 · Multi-Disciplinary - Testing, Servicing and Maintenance of Passive, Active and Fire Suppression Measures | 3bids · 3 electronic · 3 from abroad | 1 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- LHC for the Welsh Procurement Alliance (WPA)Contracting authorityCentral purchasing bodyBody governed by public lawPublic Sector Framework Provider
Dispute resolution & review bodies
- High CourtReview body
Framework contractors & participating bidders
28 commercial parties on the notice- ASW PROPERTY SERVICES LTDFramework contractor
- Ark Fire Protection LtdFramework contractor
- Bailey Partnership (Consultants) LLPFramework contractor
- Bell Group LtdFramework contractor
- CLC Contractors LimitedFramework contractor
- Eco-FireFramework contractor
- FCS-live LimitedFramework contractor
- Fire & Evacuation Services LtdFramework contractor
- Fire Compliance Management Services LtdFramework contractor
- Fire Compliance Management Services LtdFramework contractor
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Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.