Official UK procurement notice
Facilities Management Services Opportunity
Authority: Places for London Limited (Public body)
Sectors: Construction Materials & Prefab (44)Construction & Civil Engineering (45)Repair & Maintenance (50)+2 more Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)+6 more
Published estimate£63,860,000envelope for 2 lots · £76,632,000 inc. VAT
Submissions closed 12 Aug 2025
Lots 2see the lot list below
Contract term 5 yrs 6 moup to 7 yrs 6 mo with extensions · starts 1 Feb 2027
What is being bought2 lots · detail below
Published requirement descriptionPlaces for London Limited (Places for London), a wholly owned subsidiary of Transport for London (TfL) is commencing a procurement process to appoint a supplier or suppliers to deliver Hard and Soft Facilities Management (FM) services across its estate. FM services will be procured by using a lotting strategy approach, Lot 1 Soft FM services and Lot 2 Hard FM services.
The Hard FM services are described in the procurement documents and cover a broad range of services including building maintenance, fire safety, electrical, door entry and drain maintenance.
The Soft FM services are described in the procurement documents and cover a broad range of services including cleaning services, security, waste management and pest control.
The contract will be for 5 years and 6 months with an option to extend for a further 2 x 1 year extensions.
- The authority expects to re-tender this requirement around 1 Feb 2031, 23:59 GMT.
How the procedure runs: Stage One: Procurement Specific Questionnaire Upon submission of the Procurement Specific Questionnaire (PSQ) responses, Places for London will select a longlist of Bidders to participate in the future stages of the procurement. Stage Two: Invitation to Submit Outline Solutions (ISOS) Stage Three: Invitation to Participate in more…
Dialogue (ITPD) Stage Four: Invitation to Submit Final Tenders (ISFT) Final Tenders will be evaluated against a weighted award criteria. Places for London will identify the Most Advantageous Tender (MAT). Following standstill period award of contract.- No preliminary market engagement: A preliminary market engagement was carried out in July 2024. The purpose of this engagement was to test the current market capabilities and appetite for the requirements.
CPV: Cleaning and sanitation services · Door locks · Drainage works · Electrical installation work · Repair and maintenance services of building installations · Security services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£63,860,000 together) · same evaluation weights on every lotLot #1Soft FMAwardedRenewalPublished value£25,085,000
The Soft FM services are described in the procurement documents and cover a broad range of services including cleaning services, security, grounds maintenance, waste management and pest control.
All services will be performed across Places for London's estate across Greater London.
- Value
- £25,085,000 exc. VAT · £30,102,000 inc. VAT
- Extensions
- The contract(s) will be for for 5 years and 6 months with an option to extend for a further two, one year extensions.
79710000 Security services90900000 Cleaning and sanitation services
Lot #2Hard FMAwardedRenewalPublished value£38,775,000
The Hard FM services are described in the procurement documents and cover a broad range of services including building maintenance, fire safety, electrical, door entry, drain clearance and lift maintenance.
All services will be performed across Places for London's estate across Greater London.
- Value
- £38,775,000 exc. VAT · £46,530,000 inc. VAT
- Extensions
- The contract(s) will be for for 5 years and 6 months with an option to extend for a further two, one year extensions.
44521110 Door locks45232452 Drainage works45310000 Electrical installation work50700000 Repair and maintenance services of building installations
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored · same split on all 2 lots
Published sub-criteria (3)
- Technical — 50%
- Commercial — 40%
- Social Value — 10%
Bidders may submit bids for both Lots.
Maximum number of of Lots that may be awarded to one Bidder: 2
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 Feb 2031
- First published
- 19 Sept 2025, 11:22 BST
- Last source update
- 19 Sept 2025, 11:22 BST
- Award evaluation window
- Submission end — 30 Jun 2026, 23:59 BST
- Authority reference
00071 Places- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-052519Find a Tender- Contract terms summary
- Electronic invoicing will be accepted Electronic payment will be used
- How it runs
Stage One: Procurement Specific Questionnaire Upon submission of the Procurement Specific Questionnaire (PSQ) responses, Places for London will select a longlist of Bidders to participate in the future stages of the procurement. Stage Two: Invitation to Submit Outline Solutions (ISOS) Stage Three: Invitation to Participate in Dialogue (ITPD) Stage Four: Invitation to Submit Final Tenders (ISFT) Final Tenders will be more…
evaluated against a weighted award criteria. Places for London will identify the Most Advantageous Tender (MAT). Following standstill period award of contract.
How it was run
Official noticeRun through: SAP Ariba · Who buys & how to bid on SAP Ariba
Access & registration note: Free buyer-specific invitations
- Submission deadline
- 12 Aug 2025, 14:00 BST
- Clarification deadline
- 29 Jul 2025, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
PARTICIPATION GUIDANCE: The sourcing event will be managed using the e-procurement platform, SAP Ariba Business Network. In order to receive access to the sourcing documents and participate in the first stage of the procurement process (PSQ), applicants must be registered on SAP Ariba Network. Applicants are required to respond to all sections of the PSQ and must submit responses in accordance with the instructions and response deadline stated. Each response must be more…
submitted electronically via the SAP Ariba portal. Instructions for accessing SAP Ariba Business Network and the procurement documents: To access the event documents on SAP Ariba Network, potential applicants should: • Step 1: Visit the SAP Ariba Business Network platform using the following link: https://service.ariba.com/Supplier.aw • Step 2: If new to SAP Ariba Business Network, click 'Register Now' and create a standard SAP Ariba account by providing the requested company and administrator information and providing a password which contains a capital letter, a number and a special character; or If already an account holder on SAP Ariba Business Network, log in using your log in details. Those who are already registered as a TfL Supplier on SAP Ariba Business Network, will still need to follow Step 5 below in order to be added as a participant. Please note, if new to SAP Ariba Network, the SAP Ariba platform may ask you to review and check for duplicate accounts that others in your business may have set up previously. If there are duplicate accounts, either contact the relevant account administrator using the SAP Ariba Network functionality or if you require a separate account for access to TfL procurements then please select 'back' and select 'continue account creation'. Step 3: Confirm your email address once the confirmation email has been sent. Step 4: Confirm in the SAP Ariba Network platform what type of goods/services you supply. Step 5: Send an email to [email protected] with the information from Steps 2 to 4 including your Business Network ID (ANID) and the respondent's company name, username and administrator email. Step 6: Use the unique link in the invitation email to access SAP Ariba. Step 7: The link will navigate to Ariba Business Network and prompt you to enter your login credentials, use the one you have created or the existing Ariba Network username and password. Step 8: When you have access to the Proposals and Questionnaires dashboard page page on SAP Ariba, click on the 'Intend to Participate' button icon in order to fully register against the contract opportunity. Step 9: In the main menu bar at the left of the website click the 'All Content' to see all documentation. Prospective respondents must follow the instructions in the PSQ when completing and submitting a response to the PSQ. Supplier Registration on SAP Ariba Business Network Help Page: https://help.sap.com/docs/ARIBA_NETWORK_SUPPLIERS/ddd75910f67b4212b1c83f9d68cd2f01/de32f3eaf0181014be26e0d2a68be9ef.html. If you have any queries regarding your registration, please email: [email protected]Timeline
8 published dates · Europe/London- Planning notice published23 May 2025, 18:15 BST
- Next notice expected28 May 2025, 23:59 BST
- Tender notice published4 Jul 2025, 13:41 BST
- Clarification questions by29 Jul 2025, 23:59 BST
- Submission deadline12 Aug 2025, 14:00 BST
- Latest notice published369 days ago19 Sept 2025, 11:22 BST
- Award decision expected by84 days ago30 Jun 2026, 23:59 BST
- Contract startsin 131 days1 Feb 2027, 00:00 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics — not a forecastAwards 1
| Lot | Awarded to | Value | Date | Status |
|---|---|---|---|---|
| 1 · Soft FM; 2 · Hard FM | supplier not published | — | 19 Sept 2025 | CancelledWith affect from Friday 19th September 2025, Places for London would like to advise applicants this procurement has been terminated. This decision has been made due to an internal review and reconstruction of the bidding lots, specifically the provision of Security Services. The Facilities Management Services opportunity will be relaunched shortly with Security Services removed from Lot 1. |
Notice history
3 events · 1 release on Find a Tender · since 23 May 2025- Procurement termination notice published19 Sept 2025, 11:22 BSTUK12
- Tender notice published4 Jul 2025, 13:41 BSTUK4
- Pipeline notice published23 May 2025, 18:15 BSTUK1
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Conflict of interest declarationNot published
Notices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender