Official UK procurement notice
Evaluation Consultant - Inspiring Everyone: RAF Museum Midlands Development Programme
Authority: The Royal Air Force Museum (Charity / VCSE)
What is being bought
Published requirement descriptionThe work will include the production of an evaluation plan and reports as well as training for staff and volunteers.
The plan will be prepared and agreed prior to the new exhibition opening in summer 2027 and set out how the agreed metrics will be measured. Training for staff and volunteers will also be carried out in this period.
Evaluation will be carried out in order to report in October 2027 and October 2028. The reports will include the response to the capital works and the post capital activity programme (which runs from summer 2027 to December 2028).
CPV: Evaluation consultancy services · Museum-exhibition services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£45,000
- Condition of participation
Bidders must demonstrate experience in evaluating heritage, cultural, or community engagement programmes.
The appointed consultant must have the capacity to deliver mixed-method evaluation (qualitative and quantitative), work collaboratively with museum teams, and produce reports compliant with National Lottery Heritage Fund (NLHF) standards.
The contract will be managed in English and all outputs must be submitted in English.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Methodology, Programme and Team: 30%
- Relevant Experience: 20%
- Price: 30%
- Skills and Social Value: 20%
Published award criteria (4)
- Skills and Social Value: Question 1 of 3. All questions to be answered in no more than 10 sides of A4. Please provide evidence demonstrating how your organisation meets the skills and social value requirements outlined in Section 5 of this Invitation to Tender. In the evaluation of the tender we will be looking for demonstration of appropriate skills to carry out the work and a demonstration of an understanding of the Museum's social value requirements in relation to this project.
- Methodology, Programme and Team: Question 2 of 3. All questions to be answered in no more than 10 sides of A4. Please describe your proposed methodology, programme, and team structure for the delivery of this project including CV's of key project personnel where relevant. In the evaluation of the tender we will be looking for: - demonstration of understanding of the evaluation objectives and a clear and appropriate methodology (qualitative and quantitative) aligned with NLHF evaluation principles, - demonstration effective data collection plans, - demonstration of capacity to deliver the evaluation, with clarity on staffing, roles, and expertise; inclusion of key personnel CVs or summaries, - demonstration of a realistic plan to complete the work including milestones, deliverables, risk management, and communication approach with project stakeholders.
- Relevant Experience: Question 3 of 3. All questions to be answered in no more than 10 sides of A4. Please provide evidence of two similar projects your organisation has delivered, including (but not limited to): o Client name o A brief project description o Project size and scope References must be capable of being provided for each project listed as relevant experience. In the evaluation of the tender we will be looking for evidence of delivering at least two comparable evaluation projects within heritage, culture, or community engagement sectors, including examples of previous NLHF or similar projects. References must be capable of being provided for each project listed.
- Price: Price (excluding VAT) should include the completion of all work requested in the detailed brief attached (Document 1) including preparation of methodology, training of staff and volunteers, carrying out data collection and analysis and preparation of reports.
- Condition of participation
Bidders must demonstrate experience in evaluating heritage, cultural, or community engagement programmes.
The appointed consultant must have the capacity to deliver mixed-method evaluation (qualitative and quantitative), work collaboratively with museum teams, and produce reports compliant with National Lottery Heritage Fund (NLHF) standards.
The contract will be managed in English and all outputs must be submitted in English.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 15 Oct 2025, 10:31 BST
- Last source update
- 8 Oct 2026, 14:53 BST
- Authority reference
MDP-EVAL-2025- FTS notice number
2025/S 000-065481- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05cd08Find a Tender
- Reserved participation area
- K02000001
How it was run
Official notice- Submission deadline
- 10 Nov 2025, 09:00 GMT
- Clarification deadline
- 31 Oct 2025, 17:00 GMT
- Electronic submission
- Allowed
Tender submissions must be submitted electronically by email to [email protected] quoting reference MDP-EVAL-2025 or via Find-a-tender portal (if possible)
Timeline
15 Oct 2025 → 8 Oct 2026 · 5 dates- Tender notice published371 days ago15 Oct 2025, 10:31 BST
- Clarification questions by355 days ago31 Oct 2025, 17:00 GMT
- Submission deadline345 days ago10 Nov 2025, 09:00 GMT
- Contract starts310 days ago15 Dec 2025
- Latest notice published13 days ago8 Oct 2026, 14:53 BST
Notice history
6 events · 4 releases on Find a Tender · since 15 Oct 2025- Tender notice published15 Oct 2025, 10:31 BSTUK4
- Tender notice published6 Nov 2025, 12:49 GMTUK4
- Contract award notice published17 Dec 2025, 17:38 GMTUK6
- Status changed to complete17 Dec 2025, 17:38 GMT
- Contract signature expected27 Jan 2026, 23:59 GMTscheduled
- Contract details notice published8 Oct 2026, 14:53 BSTUK7
Published amendments (1)
Additional document (Doc 8 - MDP-EVAL-2025 Clarification Questions 6 Nov 25) added to documents section with clarification questions received to 6 November 2025 with answers. Correction of typo in award criteria section related to question numbering. Questions should read 1 of 3 , 2 of 3 etc. Was previously 1 or 3, 2 or 3 etc.
Routine re-releases (4)
- 2025-10: 1 release · 15 Oct 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| MEL Research Ltd27 Jan 2026 – 31 Oct 2028 · up to 31 Dec 2028Extensions: Contract may be extended if there is a delay to completion of the MDP activity being evaluated. | £45,000 | 17 Dec 2025 | Awarded |
Contracts
Contract 1 · MEL Research Ltd
- Signed
- 28 May 2026
- Value
- £45,000
- Period
- 28 May 2026 – 31 Oct 2028 · up to 31 Dec 2028 with extensions
- Status
- active
- Extensions
- Extension possible if overall project timescale extended for any reason.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 12final-stage tenders | 12 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- MEL RESEARCH LIMITEDAwarded supplier
Official documents & specifications (12)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Document 4 - Inspiring Everyone: RAF Museum Midlands Development Programme Application Form to NLHF for delivery phase. To assist with understanding requirements set out in Document 1 - Invitation to Tender.
- Bidding documents and specifications Document 6 - RAF Museum audience development strategy. To assist with understanding requirements set out in Document 1 - Invitation to Tender.
- Bidding documents and specifications Document 7 - RAF Museum comms and marketing plan. To assist with understanding requirements set out in Document 1 - Invitation to Tender.
- Bidding documents and specifications Clarification questions received to 6 November 2025
- Bidding documents and specifications Invitation to tender for evaluation consultant for the Inspiring Everyone: RAF Museum Midlands Development Programme. Document includes background, requirements, tender process and tender timescales.
- Bidding documents and specifications Document 3 - Inspiring Everyone: RAF Museum Midlands Development Programme Action Plan. To assist with understanding requirements set out in Document 1 - Invitation to Tender.
- Bidding documents and specifications Document 5 - RAF Museum baseline visitor research report. To assist with understanding requirements set out in Document 1 - Invitation to Tender.
- Bidding documents and specifications Document 2 - Inspiring Everyone: RAF Museum Midlands Development Programme Activity Plan. To assist with understanding requirements set out in Document 1 - Invitation to Tender.
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender