Official UK procurement notice
Estate Management Services · UK public procurement notice
Authority: Essex County Council (Local council)
Re-procurement plannedUtilities Management Service
What is being bought
Published requirement descriptionEstate Management Services for Essex County Council's (the Authority's) portfolio including but not limited to the following:
Core services:
- Estate Management (landlord & tenant matters; leases, rent reviews);
- Asset Valuations (for accounting); rent and rates management (handling payments and income);
- Data recording and management;
- Vacant building management
Call-off services
- Acquisitions and disposals; taking of new interests; valuations;
- Dilapidation assessments;
- CPO and compensation assessments;
- Planning and development advice;
- Planning applications and;
- Business rates appeals
The geographical scope of this procurement is Greater Essex.
- Not divided into lots: A single provider allows ECC to run a smaller client team providing a greater level of internal efficiency. Volumes among some lots would have been too low to be attractive to the market and not generate best value.
- How the procedure runs: PSQ and ITT This competitive flexible procedure will be a 1 stage procedure with the PSQ and ITT being published at the same time and having the same submission date. PSQ The Procurement Selection Questionnaire will assess if Bidders have satisfied the Authority that they have the technical, financial and legal competency, capacity and ability to deliver the requirement set out in Schedule 1. Part 1 Services Specification. Exclusion: Suppliers failing to meet minimum standards or mandatory criteria may be excluded ITT Suppliers will be invited to submit tenders based on the requirements in Schedule 1 Part 1 Services specification and evaluation criteria. Tenders will be assessed against the published criteria and ranked based on their weighted scores. This stage will include an assessed presentation as part of the evaluation criteria. Exclusion: Suppliers failing to meet minimum standards or mandatory criteria may be excluded. Supplier Selection & Contract Award The contract will be awarded to the supplier offering the most advantageous tender. The award will follow standard procedures including standstill and publication. The Authority will reserve the right to conduct negotiation followed by a best and final offer stage if it is deemed necessary . The Authority reserves the right to refine evaluation criteria through the procurement process. Bidder events To support supplier understanding and readiness, a bidder engagement event is planned: Bidders Days - 20th and 21st November 2025 A virtual Town Hall session will be held via Microsoft Teams. This event will provide an overview of the procurement scope, procedure, and allow suppliers to ask questions followed on the next day by Site Visits.
CPV: Real estate services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£10,600,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical Quality: 50%
- Commercial: 50%
Published award criteria (2)
- Commercial
- Technical Quality
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 20 May 2025, 16:11 BST
- Last source update
- 28 Apr 2026, 15:19 BST
- Award evaluation window
- Submission end – 6 Apr 2026
- Authority reference
E002PA- FTS notice number
2025/S 000-066637- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-051952Find a Tender
- How it runs
PSQ and ITT
This competitive flexible procedure will be a 1 stage procedure with the PSQ and ITT being published at the same time and having the same submission date.
PSQ
The Procurement Selection Questionnaire will assess if Bidders have satisfied the Authority that they have the technical, financial and legal competency, capacity and ability to deliver the requirement set out in Schedule 1. Part 1 Services Specification.
Exclusion: Suppliers failing to meet minimum standards or mandatory criteria may be excluded
ITT
Suppliers will be invited to submit tenders based on the requirements in Schedule 1 Part 1 Services specification and evaluation criteria.
Tenders will be assessed against the published criteria and ranked based on their weighted scores. This stage will include an assessed presentation as part of the evaluation criteria.
Exclusion: Suppliers failing to meet minimum standards or mandatory criteria may be excluded.
Supplier Selection & Contract Award
The contract will be awarded to the supplier offering the most advantageous tender. The award will follow standard procedures including standstill and publication.
The Authority will reserve the right to conduct negotiation followed by a best and final offer stage if it is deemed necessary . The Authority reserves the right to refine evaluation criteria through the procurement process.
Bidder events
To support supplier understanding and readiness, a bidder engagement event is planned:
Bidders Days - 20th and 21st November 2025
A virtual Town Hall session will be held via Microsoft Teams. This event will provide an overview of the procurement scope, procedure, and allow suppliers to ask questions followed on the next day by Site Visits.
- Risks
It is anticipated that during the life of this Contract the Local Government Reform process will commence and progress potentially impacting this Contract. Impacts may include but are not limited to, modifications such as a transfer of the legal entity you currently contract with, significant increases and decreases in the value/ volume of services required due the change in size/ scope if the Contracting Authority, and/ or changes to the scope of the nature of the services required. Although any Contract scope changes should broadly relate to the nature of the existing scope, new Services of a related nature may be required that were not previously included.
How it was run
Official notice- Submission deadline
- 19 Dec 2025, 12:00 GMT
- Clarification deadline
- 28 Nov 2025, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
procontract.due-north.com/Login ↗
The Tender name is ECC E002PA Estate Management Services and the reference is DN790965
Timeline
20 May 2025 → 1 Oct 2026 · 10 dates- Planning notice published20 May 2025, 16:11 BST
- Next notice expected385 days ago6 Oct 2025, 23:59 BST
- Tender notice published371 days ago20 Oct 2025, 11:31 BST
- Clarification questions by332 days ago28 Nov 2025, 17:00 GMT
- Submission deadline311 days ago19 Dec 2025, 12:00 GMT
- Assessment summaries sent218 days ago23 Mar 2026
- Standstill ends208 days ago1 Apr 2026, 23:59 BST
- Award decision expected by203 days ago6 Apr 2026, 23:59 BST
- Latest notice published181 days ago28 Apr 2026, 15:19 BST
- Contract starts26 days ago1 Oct 2026, 00:00 BST
Notice history
11 events · 5 releases on Find a Tender · since 20 May 2025- Pipeline notice published20 May 2025, 16:11 BSTUK1
- Preliminary market engagement notice published17 Sept 2025, 15:25 BSTUK2
- Published value updated17 Sept 2025, 15:25 BST
- Tender notice published20 Oct 2025, 11:31 BSTUK4
- Status changed to active20 Oct 2025, 11:31 BST
- Procurement method changed20 Oct 2025, 11:31 BST
- Deadline published: 19 Dec 2025, 12:00 GMT20 Oct 2025, 11:31 BST
- Contract award notice published23 Mar 2026, 10:43 GMTUK6
- Status changed to complete23 Mar 2026, 10:43 GMT
- Contract signature expected24 Apr 2026, 23:59 BSTscheduled
- Contract details notice published28 Apr 2026, 15:19 BSTUK7
Routine re-releases (5)
- 2025-09: 1 release · 17 Sept 2025
- 2025-05: 1 release · 20 May 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| LAMBERT SMITH HAMPTON GROUP LIMITED1 Oct 2026 – 30 Sept 2030 · up to 30 Sept 2034Extensions: The contract has extension provisions for up to 4 years. This could either be a 4 year extension or multiple extensions up to a total of 4 years. · Options: The contract includes the ability to call off additional property related services these could be the call off services as defined in the contract or miscellaneous property related services. | £11,050,000 inc. VAT | 23 Mar 2026 | Awarded |
Contracts
Estate Management Services · LAMBERT SMITH HAMPTON GROUP LIMITED
- Signed
- 17 Apr 2026
- Value
- £11,050,000 inc. VAT
- Period
- 1 Oct 2026 – 30 Sept 2030 · up to 30 Sept 2034 with extensions
- Status
- active
- Extensions
- The contract has extension provisions for up to 4 years. This could either be a 4 year extension or multiple extensions up to a total of 4 years.
- Options
- The right to additional purchases while the contract is valid. The contract includes the ability to call off additional property related services these could be the call off services as defined in the contract or miscellaneous property related services.
3 agreed KPIs: Continuous Improvement · Sustainability · Social Value
- Continuous Improvement
- Sustainability
- Social Value
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 0 | 0 | — |
Who bid
- wonLAMBERT SMITH HAMPTON GROUP LIMITED · Greater London
- did not winCARTER JONAS LLP · Greater London
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
2 commercial parties on the notice · 1 awarded- CARTER JONAS LLPBidder / tenderer
- LAMBERT SMITH HAMPTON GROUP LIMITEDAwarded supplier
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender