Utilities Management Service

{
  "id": "084127-2025",
  "tag": [
    "planningUpdate"
  ],
  "date": "2025-12-18T09:17:30Z",
  "ocid": "ocds-h6vhtk-05f81f",
  "buyer": {
    "id": "GB-PPON-PWVM-4844-NRQH",
    "name": "Essex County Council"
  },
  "tender": {
    "id": "CO19PC",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2028-09-30T23:59:59+01:00",
          "startDate": "2026-10-01T00:00:00+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UK",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "71314000",
            "scheme": "CPV",
            "description": "Energy and related services"
          }
        ]
      }
    ],
    "title": "Utilities Management Service",
    "status": "planning",
    "amendments": [
      {
        "id": "084127-2025",
        "description": "Amendment to contact email address"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Essex County Council (ECC) is conducting a market engagement exercise to assess the capability and capacity of suppliers to deliver a comprehensive Utilities Management (UM) service.\nECC currently contract with Mitie to provide Bureau Services for electricity, gas and water, alongside a Trading Desk and Risk Management Service for the flexible purchasing of electricity and gas.\nMitie also serves as ECC's Total Facilities Management (TFM) provider, a contract which is currently out for tender. The future Utilities Management service will need to work closely with the appointed TFM provider, who will be responsible for implementing any energy efficiency recommendations made by the UM provider.\nECCs current approx annual consumption volume is:\nElectricity: 27,000 MwH\nGas: 506,000 therms\nECC have 43 HH meters (39 COP5 and 4 COP3) and circa 275 Non HH meters in the portfolio.\nThe proposed scope includes the following services:\nUtilities Bureau Service - a comprehensive set of services that can enable ECC to effectively manage its utility accounts, costs and data;\no\tBill Validation\no\tDetecting billing errors and ensuring accurate charges\no\tCustomer support\no\tTennant billing where applicable\no\tSupplier management and query resolution\no\tBudgeting and forecasting including assistance to client in creating accurate budgets and forecasts for upcoming utilities costs\no\tSupport to client in supplier procurement\nUtilities Trading Desk - managing the purchasing of electricity and gas on wholesale markets in accordance with an agreed risk management policy;\no\tMarket access and forward purchase recommendations\no\tRisk Management and Hedging\no\tRisk Analysis\no\tMarket intelligence and real-time market data\no\tRegulatory compliance\no\tForecasting consumption\nData Collection and Analysis - collection, processing and data management of consumption data including the use of analytical tools to provide insight into usage patterns, forecast future demand and identify areas for potential savings. Ability for client to access data online and track data in real-time;\no\tData collation and reporting\no\tBenchmarking\no\tConsumption tracking\no\tIdentifying inefficiencies and anomalies in usage\no\tRecommendations to achieve efficiencies based on data\no\tReal-time online access to usage and performance data\nYour feedback will help us:\n•\tValidate the feasibility of our requirements\n•\tUnderstand market capability and innovation\n•\tIdentify potential opportunities and challenges\nThe purpose of this questionnaire is to:\n•\tConfirm whether suppliers can deliver the required services\n•\tGather information on delivery models, technology and innovation\n•\tUnderstand commercial approaches\n•\tIdentify any gaps or recommendations for improvement\nIt is important to note that this market engagement exercise is not a call for competition and as such you will to express your interest in any future tender opportunity once the tender notice is published on Find a Tender.\nIt should also be noted that this exercise invites organisations to express an interest in this exercise only, and it is not a pre-qualification questionnaire, and is not part of any section process.\nThe market engagement is intended as an awareness, communication, and information gathering exercise. An expression of interest is no indication of a commitment to participate in any future tendering process nor does it infer any preferential or special status on those individuals and organisations who participate.",
    "aboveThreshold": true,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PWVM-4844-NRQH",
      "name": "Essex County Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKH36",
        "country": "GB",
        "locality": "Chelmsford",
        "postalCode": "CM1 1QH",
        "countryName": "United Kingdom",
        "streetAddress": "County Hall, Market Road"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PWVM-4844-NRQH",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "steve.bradley@essex.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "084127-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/084127-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-12-18T09:17:30Z"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-01-12T23:59:59Z",
        "description": "To participate in the market engagement questionnaire, please fill out this form:\nhttps://forms.office.com/e/KD0hYnUjQa"
      }
    ]
  },
  "initiationType": "tender"
}

{
  "id": "083967-2025",
  "tag": [
    "planning"
  ],
  "date": "2025-12-17T15:26:22Z",
  "ocid": "ocds-h6vhtk-05f81f",
  "buyer": {
    "id": "GB-PPON-PWVM-4844-NRQH",
    "name": "Essex County Council"
  },
  "tender": {
    "id": "CO19PC",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2028-09-30T23:59:59+01:00",
          "startDate": "2026-10-01T00:00:00+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UK",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "71314000",
            "scheme": "CPV",
            "description": "Energy and related services"
          }
        ]
      }
    ],
    "title": "Utilities Management Service",
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Essex County Council (ECC) is conducting a market engagement exercise to assess the capability and capacity of suppliers to deliver a comprehensive Utilities Management (UM) service. \nECC currently contract with Mitie to provide Bureau Services for electricity, gas and water, alongside a Trading Desk and Risk Management Service for the flexible purchasing of electricity and gas. \nMitie also serves as ECC's Total Facilities Management (TFM) provider, a contract which is currently out for tender. The future Utilities Management service will need to work closely with the appointed TFM provider, who will be responsible for implementing any energy efficiency recommendations made by the UM provider. \nECCs current approx annual consumption volume is:\nElectricity: 27,000 MwH\nGas: 506,000 therms\nECC have 43 HH meters (39 COP5 and 4 COP3) and circa 275 Non HH meters in the portfolio.\nThe proposed scope includes the following services:\nUtilities Bureau Service - a comprehensive set of services that can enable ECC to effectively manage its utility accounts, costs and data;\no\tBill Validation\no\tDetecting billing errors and ensuring accurate charges\no\tCustomer support \no\tTennant billing where applicable\no\tSupplier management and query resolution\no\tBudgeting and forecasting including assistance to client in creating accurate budgets and forecasts for upcoming utilities costs\no\tSupport to client in supplier procurement\nUtilities Trading Desk - managing the purchasing of electricity and gas on wholesale markets in accordance with an agreed risk management policy;\no\tMarket access and forward purchase recommendations\no\tRisk Management and Hedging\no\tRisk Analysis\no\tMarket intelligence and real-time market data\no\tRegulatory compliance\no\tForecasting consumption\nData Collection and Analysis - collection, processing and data management of consumption data including the use of analytical tools to provide insight into usage patterns, forecast future demand and identify areas for potential savings. Ability for client to access data online and track data in real-time;\no\tData collation and reporting \no\tBenchmarking\no\tConsumption tracking \no\tIdentifying inefficiencies and anomalies in usage\no\tRecommendations to achieve efficiencies based on data\no\tReal-time online access to usage and performance data\nYour feedback will help us:\n•\tValidate the feasibility of our requirements\n•\tUnderstand market capability and innovation\n•\tIdentify potential opportunities and challenges\nThe purpose of this questionnaire is to:\n•\tConfirm whether suppliers can deliver the required services\n•\tGather information on delivery models, technology and innovation\n•\tUnderstand commercial approaches\n•\tIdentify any gaps or recommendations for improvement\nIt is important to note that this market engagement exercise is not a call for competition and as such you will to express your interest in any future tender opportunity once the tender notice is published on Find a Tender.\nIt should also be noted that this exercise invites organisations to express an interest in this exercise only, and it is not a pre-qualification questionnaire, and is not part of any section process.\nThe market engagement is intended as an awareness, communication, and information gathering exercise. An expression of interest is no indication of a commitment to participate in any future tendering process nor does it infer any preferential or special status on those individuals and organisations who participate.",
    "aboveThreshold": true,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PWVM-4844-NRQH",
      "name": "Essex County Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKH36",
        "country": "GB",
        "locality": "Chelmsford",
        "postalCode": "CM1 1QH",
        "countryName": "United Kingdom",
        "streetAddress": "County Hall, Market Road"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PWVM-4844-NRQH",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "ProcurementSandA@essex.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "083967-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/083967-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-12-17T15:26:22Z"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-01-12T23:59:59Z",
        "description": "To participate in the market engagement questionnaire, please fill out this form:\nhttps://forms.office.com/e/KD0hYnUjQa"
      }
    ]
  },
  "initiationType": "tender"
}