EDRMS SolutionCare · UK public procurement notice

EDRMS V7 Termed Licences

The contract provides us with licencing/software and ongoing support for a secure electronic document and management records system. This enables a single repository for tenant, property, compliance and corporate records and secure/consistent document storage, retrieval, version control and audit history.

Benefits of the system include:

• Regulatory Compliance & Governance

o Supports GDPR, retention policies and information governance requirements.

o Provides audit trails, access controls and evidential records for regulatory inspections and investigations.

• Tenant & Property Information

o Central location for tenancy agreements, correspondence, case files and property documentation.

o Quick access to historical records to support customer service and case management.

• Compliance & Safety Records

o Storage and management of key compliance documentation

o Supports evidence gathering for regulatory reporting and audits.

• Business Process Support

o Reduces manual handling of documents and improves process consistency.

• System Integrations

o Established integrations with core business applications.

o Enables documents and records to be accessed directly from operational systems.

Procurement frameworks have been explored to award the new contract but as this not a supplier hosted solution, there are not frameworks available that we can compliantly awarded through.