EDRMS SolutionCare

{
  "id": "077415-2026",
  "tag": [
    "award",
    "contract"
  ],
  "date": "2026-08-13T16:58:16+01:00",
  "ocid": "ocds-h6vhtk-06e3fa",
  "buyer": {
    "id": "GB-COH-IP28503R",
    "name": "ORBIT GROUP LIMITED"
  },
  "awards": [
    {
      "id": "1",
      "items": [
        {
          "id": "1",
          "relatedLot": "1",
          "deliveryAddresses": [
            {
              "region": "UKC",
              "country": "GB",
              "countryName": "United Kingdom"
            },
            {
              "region": "UKD",
              "country": "GB",
              "countryName": "United Kingdom"
            },
            {
              "region": "UKE",
              "country": "GB",
              "countryName": "United Kingdom"
            },
            {
              "region": "UKF",
              "country": "GB",
              "countryName": "United Kingdom"
            },
            {
              "region": "UKG",
              "country": "GB",
              "countryName": "United Kingdom"
            },
            {
              "region": "UKH",
              "country": "GB",
              "countryName": "United Kingdom"
            },
            {
              "region": "UKI",
              "country": "GB",
              "countryName": "United Kingdom"
            },
            {
              "region": "UKJ",
              "country": "GB",
              "countryName": "United Kingdom"
            },
            {
              "region": "UKK",
              "country": "GB",
              "countryName": "United Kingdom"
            }
          ],
          "additionalClassifications": [
            {
              "id": "72267000",
              "scheme": "CPV",
              "description": "Software maintenance and repair services"
            }
          ]
        }
      ],
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-02831215",
          "name": "NETCALL TECHNOLOGY LIMITED"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "mainProcurementCategory": "services"
    }
  ],
  "tender": {
    "id": "BTH0052",
    "lots": [
      {
        "id": "1",
        "status": "complete",
        "description": null
      }
    ],
    "title": "EDRMS SolutionCare",
    "status": "complete",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "EDRMS V7 Termed Licences\nThe contract provides us with licencing/software and ongoing support for a secure electronic document and management records system. This enables a single repository for tenant, property, compliance and corporate records and secure/consistent document storage, retrieval, version control and audit history.\nBenefits of the system include: \n•\tRegulatory Compliance & Governance\no\tSupports GDPR, retention policies and information governance requirements.\no\tProvides audit trails, access controls and evidential records for regulatory inspections and investigations.\n•\tTenant & Property Information\no\tCentral location for tenancy agreements, correspondence, case files and property documentation.\no\tQuick access to historical records to support customer service and case management.\n•\tCompliance & Safety Records\no\tStorage and management of key compliance documentation \no\tSupports evidence gathering for regulatory reporting and audits.\n•\tBusiness Process Support\no\tReduces manual handling of documents and improves process consistency.\n•\tSystem Integrations\no\tEstablished integrations with core business applications.\no\tEnables documents and records to be accessed directly from operational systems.\nProcurement frameworks have been explored to award the new contract but as this not a supplier hosted solution, there are not frameworks available that we can compliantly awarded through.",
    "procurementMethod": "direct",
    "procurementMethodDetails": "Below threshold - without competition"
  },
  "buyerID": [],
  "parties": [
    {
      "id": "GB-COH-IP28503R",
      "name": "ORBIT GROUP LIMITED",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKG33",
        "country": "GB",
        "locality": "Coventry",
        "postalCode": "CV3 2SU",
        "countryName": "United Kingdom",
        "streetAddress": "Garden Court, Harry Weston Road, Binley Business Park, Binley"
      },
      "details": {
        "url": "https://www.orbit.org.uk",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "IP28503R",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "group.tenders@orbit.org.uk"
      },
      "additionalIdentifiers": [
        {
          "id": "PDDL-8571-LDGT",
          "scheme": "GB-PPON"
        }
      ]
    },
    {
      "id": "GB-COH-02831215",
      "name": "NETCALL TECHNOLOGY LIMITED",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKH24",
        "country": "GB",
        "locality": "Bedford",
        "postalCode": "MK41 7PH",
        "countryName": "United Kingdom",
        "streetAddress": "Suite 203, Bedford Heights Brickhill Drive"
      },
      "details": {
        "url": "http://www.netcall.com",
        "vcse": false,
        "scale": "sme"
      },
      "identifier": {
        "id": "02831215",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "bid.team@netcall.com"
      },
      "additionalIdentifiers": [
        {
          "id": "PJCY-7652-TRVN",
          "scheme": "GB-PPON"
        }
      ]
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "1",
      "title": "EDRMS SolutionCare",
      "value": {
        "amount": 43732,
        "currency": "GBP",
        "amountGross": 52478.4
      },
      "period": {
        "endDate": "2027-09-21T23:59:59+01:00",
        "startDate": "2026-09-22T00:00:00+01:00"
      },
      "status": "active",
      "awardID": "1",
      "documents": [
        {
          "id": "077415-2026",
          "url": "https://www.find-tender.service.gov.uk/Notice/077415-2026",
          "format": "text/html",
          "noticeType": "UK7",
          "description": "Contract details notice on Find a Tender",
          "documentType": "contractNotice",
          "datePublished": "2026-08-13T16:58:16+01:00"
        }
      ],
      "dateSigned": "2026-07-30T00:00:00+01:00",
      "statusDetails": null,
      "aboveThreshold": false
    }
  ],
  "initiationType": "tender"
}