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Published 18 Jul 2025, 13:59 BST

Official UK procurement notice

COV - Plas Dol-y-Moch Transportation Services

Official notice

Authority: Coventry City Council (Local council)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Transport & Passenger Services (60) Delivery: UKNorth East (UKC)North West (UKD)
+8 moreYorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)Wales (UKL)
Published estimate£400,000≈ £133k / year · £500,000 inc. VAT
Submissions closed 19 Aug 2025awarded 16 Sept 2025
Awarded to HUGHES BROS. (LLANRWST & TREFRIW) LIMITED
Contract term 3 yrsends 30 Sept 2028 · up to 30 Sept 2030 with extensions · starts 1 Oct 2025

What is being bought

Published requirement description

The Council is seeking a supplier to provide transportation services to and from Plas Dol-y-Moch to Coventry Schools and Academies.

CPV: Transport services (excl. Waste transport)

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEPublished value£400,000
Contract period: 1 Oct 2025 – 30 Sept 2028 (3 yrs) · up to 30 Sept 2030 with extensionsValue: £400,000 exc. VAT · £500,000 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: 2 x 12-month extensions
60000000 Transport services (excl. Waste transport)

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published award criteria (2)
  • Price
  • Quality
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
18 Jul 2025, 13:59 BST
Last source update
21 Oct 2025, 11:26 BST
Award evaluation window
Submission end – 29 Aug 2025
Authority reference
COV - 23260
FTS notice number
2025/S 000-041321
Latest notice
Contract details notice (UK7)
Classification (CPV)
Transport services (excl. Waste transport)
Delivery area
UKNorth East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)
+3 moreSouth East (UKJ)South West (UKK)Wales (UKL)
Official registry OCID
ocds-h6vhtk-056227 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
19 Aug 2025, 16:00 BST
Clarification deadline
1 Aug 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

This procurement is being undertaken through the use of an electronic tendering web-based

system called CSW-JETS, a joint system used by members of the Coventry, Solihull and Warwickshire Shared Service.

In order to participate in this procurement, you will need to be registered on the Council's etendering site at in-tendhost.co.uk/csw-jets ↗. Tenderers only need to register once to

receive tender notifications from 8 local authorities.

Use of the Council's e-Tendering system is free for Tenderers throughout the whole procurement process.

Timeline

18 Jul 2025 → 21 Oct 2025 · 8 dates
  1. Tender notice published
    18 Jul 2025, 13:59 BST
  2. Clarification questions by
    1 Aug 2025, 17:00 BST
  3. Submission deadline
    19 Aug 2025, 16:00 BST
  4. Award decision expected by
    29 Aug 2025, 23:59 BST
  5. Assessment summaries sent
    16 Sept 2025, 00:00 BST
  6. Standstill ends393 days ago
    25 Sept 2025, 23:59 BST
  7. Contract starts388 days ago
    1 Oct 2025, 00:00 BST
  8. Latest notice published367 days ago
    21 Oct 2025, 11:26 BST

Notice history

5 events · 3 releases on Find a Tender · since 18 Jul 2025
  1. Tender notice published
    18 Jul 2025, 13:59 BST
    UK4
  2. Contract award notice published
    16 Sept 2025, 13:41 BST
    UK6
  3. Status changed to complete
    16 Sept 2025, 13:41 BST
  4. Contract signature expected
    29 Sept 2025, 23:59 BST
    scheduled
  5. Contract details notice published
    21 Oct 2025, 11:26 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £400,0001 award exc. VAT
Bids received 32 from SMEs
Contracts signed 1latest 21 Oct 2025
Awarded toValueDateStatus
HUGHES BROS. (LLANRWST & TREFRIW) LIMITED1 Oct 2025 – 30 Sept 2028 · up to 30 Sept 2030Extensions: 2 x 12-month extensions£400,00016 Sept 2025Awarded

Contracts

  • Contract 1 · HUGHES BROS. (LLANRWST & TREFRIW) LIMITED

    Signed
    21 Oct 2025
    Value
    £400,000
    Period
    21 Oct 2025 – 30 Sept 2028 · up to 30 Sept 2030 with extensions
    Status
    active
    Extensions
    2 x 12-month extensions

    No agreed KPIs: Below relevant threshold, no requirement for KPIs to be published.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3final-stage tenders · 5 at stage one20—

Contracting authority & participating public bodies

Coventry City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PMJC-6861-XJPP Council House, Earl Street, Coventry, West Midlands, CV1 5RRContact email

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender