Find a TenderAwardedContract details notice

Published 23 May 2025, 15:55 BST

Official UK procurement notice

COV - Inert Waste · UK public procurement notice

Official notice

Authority: Coventry City Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitable

Sectors: Cleaning & Environmental Services (90) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)

+6 more

East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)

Published estimate£160,000≈ £32k / year · £192,000 inc. VAT

Submissions closed 24 Jun 2025awarded 4 Jul 2025

Awarded to Brinklow Quarry Ltd

Contract term 5 yrsends 30 Sept 2030 · up to 30 Sept 2033 with extensions · starts 1 Oct 2025

What is being bought

Published requirement description

The Council is looking for a contractor for the treatment / disposal of it's hardcode / inert waste.

CPV: Refuse and waste related services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 5 yrsSMEPublished value£160,000

Contract period: 1 Oct 2025 – 30 Sept 2030 (5 yrs) · up to 30 Sept 2033 with extensionsValue: £160,000 exc. VAT · £192,000 inc. VAT

Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South WestEligibility: SME eligible

Extensions: The initial term of the Contract will be for the period of five (5) years from commencement, but may be extended, by mutual agreement by three (3) increments of twelve (12) months to an expiry date no later than 30 September 2033. The Contract will be subject to review in during the initial term and the results of those reviews will inform the Council's decision as to whether any extension period will be offered.

90500000 Refuse and waste related services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 30%Price: 70%

Published sub-criteria (2)

Quality: 30%
Net Price: 70%

Published award criteria (2)

Net Price
Quality

What this means for your bid

Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 23 May 2025, 15:55 BST
Last source update: 6 Aug 2025, 09:59 BST
Authority reference: COV - 21894
FTS notice number: 2025/S 000-026827
Latest notice: Contract details notice (UK7)
Classification (CPV): Refuse and waste related services
Delivery area: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 more
South West (UKK)
Official registry OCID: ocds-h6vhtk-05241a Find a Tender

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowed

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 24 Jun 2025, 12:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

This procurement is being undertaken through the use of an electronic tendering web-based system called CSW-JETS, a joint system used by members of the Coventry, Solihull and Warwickshire Shared Service.

In order to participate in this procurement, you will need to be registered on the Council's e-tendering site at in-tendhost.co.uk/csw-jets ↗. Tenderers only need to register once to receive tender notifications from 8 local authorities.

Use of the Council's e-Tendering system is free for Tenderers throughout the whole procurement process. Access to the submissions will only be made available to those employees of the Council and/or their authorised advisors in respect of this project.

Timeline

23 May 2025 → 1 Oct 2025 · 4 dates

Tender notice published
23 May 2025, 15:55 BST
Submission deadline
24 Jun 2025, 12:00 BST
Latest notice published
6 Aug 2025, 09:59 BST
Contract starts392 days ago
1 Oct 2025, 00:00 BST

Notice history

6 events · 4 releases on Find a Tender · since 23 May 2025

Tender notice published
23 May 2025, 15:55 BST
UK4
Tender notice published
23 May 2025, 16:09 BST
UK4
Contract award notice published
4 Jul 2025, 10:14 BST
UK6
Status changed to complete
4 Jul 2025, 10:14 BST
Contract signature expected
17 Jul 2025, 23:59 BST
scheduled
Contract details notice published
6 Aug 2025, 09:59 BST
UK7

Published amendments (1)

Error in contract location, tender notice stated England, but was not specific to Coventry.

Routine re-releases (4)

2025-05: 1 release · 23 May 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £160,0001 award exc. VAT

Bids received 11 from SMEs

Contracts signed 1latest 4 Aug 2025

Awarded to	Value	Date	Status
Brinklow Quarry LtdSME1 Oct 2025 – 30 Sept 2030 · up to 30 Sept 2033Extensions: 3 X 12-MONTH EXTENSIONS	£160,000	4 Jul 2025	Awarded

Contracts

Contract 1 · Brinklow Quarry LtdSME
Signed
4 Aug 2025
Value
£160,000
Period
1 Oct 2025 – 30 Sept 2030 · up to 30 Sept 2033 with extensions
Status
active
Extensions
The initial term of the Contract will be for the period of five (5) years from commencement, but may be extended, by mutual agreement by three (3) increments of twelve (12) months to an expiry date no later than 30 September 2033. The Contract will be subject to review in during the initial term and the results of those reviews will inform the Council's decision as to whether any extension period will be offered.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1final-stage tenders	1	0	—

Contracting authority & participating public bodies

Coventry City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PMJC-6861-XJPP Council House, Earl Street, Coventry, West Midlands, CV1 5RRContact email

Bidders & participating suppliers

1 commercial party on the notice

BRINKLOW QUARRY LIMITEDAwarded supplierGB-COH: 06765411GB-PPON: PJCP-1816-LXMH The Old Council Chambers, Tamworth, West Midlands, B79 7RBContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender6 Aug 2025, 09:59 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender4 Jul 2025, 10:14 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender23 May 2025, 16:09 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender23 May 2025, 15:55 BST