Official UK procurement notice
CM3290 SEMD Bottled Water
Authority: YORKSHIRE WATER SERVICES LIMITED (Public body)
What is being bought
Published requirement descriptionThis procurement aims to establish a contract arrangement for the provision, storage, and replenishment of 300 pallets of bottled water. The objective is to meet the requirements of the Security and Emergency Measures Direction (SEMD 2024).
The 300 pallets will form part of the overall solution to enable Yorkshire Water to deliver its strategy of providing alternative water supplies to 1.5% of customers by the end of AMP8.
The scope of the opportunity covers the stockholding and supply of bottled water at a central location within the Yorkshire region. It also requires the timely replenishment of consumed pallets in accordance with defined Service Level Agreements.
Suppliers must comply with DEFRA Emergency Planning Guidance v3 (2022), DWI AWS Guidance and SEMD regulatory requirements. They must also maintain appropriate logistics and delivery capability to ensure secure and rapid mobilisation of bottled water reserves when required.
The contract will initially run for five years. Yorkshire Water may extend the contract for one further year (5+1), subject to performance and operational need.
The estimated total contract value, excluding VAT, is £966,000. This equates to approximately £193,000 per annum.
- How the procedure runs: The procurement will be conducted under the restricted procedure, consisting of two stages: an initial Selection Questionnaire (SQ) to assess compliance and capability, followed by an Invitation to Tender (ITT) issued to shortlisted suppliers. During the ITT stage, Yorkshire Water will also conduct a contractual compliance round to ensure alignment with its standard terms and regulatory obligations. The process is covered by the Government Procurement Agreement (GPA), ensuring transparency and adherence to international procurement standards. This UK4 notice follows the earlier UK2 notice (Ref: 2025/S 000-043684). Tenders must be submitted in English, and bidders are required to maintain the validity of their submissions for a minimum period of six months.
CPV: Courier services · Drinking water · Storage and warehousing services
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£966,000
- Condition of participationshortlisting
Bidders must have expressed interest to participate during the preliminary market engagement or contacted YW to be added to this Selection Questionnaire phase.
Following the Selection Questionnaire, bidders will be notified whether they will continue in the tender process.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Capability: 60%
- Commercial: 40%
Published award criteria (2)
- Capability: Compliance with SEMD, quality, resilience, delivery assurance. Supplier will be assed on capabilities related to the procure and deliver of 2l bottle water, organized in pallets.
- Commercial
- Condition of participationshortlisting
Bidders must have expressed interest to participate during the preliminary market engagement or contacted YW to be added to this Selection Questionnaire phase.
Following the Selection Questionnaire, bidders will be notified whether they will continue in the tender process.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 28 Jul 2025, 11:52 BST
- Last source update
- 3 Dec 2025, 16:22 GMT
- Award evaluation window
- Submission end – 28 Nov 2025
- Authority reference
CM3290 SEMD Bottled Water- FTS notice number
2025/S 000-060845- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0566eaFind a Tender- Contract terms summary
To be included in the Contractual Compliance phase of Tender
- How it runs
The procurement will be conducted under the restricted procedure, consisting of two stages: an initial Selection Questionnaire (SQ) to assess compliance and capability, followed by an Invitation to Tender (ITT) issued to shortlisted suppliers. During the ITT stage, Yorkshire Water will also conduct a contractual compliance round to ensure alignment with its standard terms and regulatory obligations. The process is covered by the Government Procurement Agreement (GPA), ensuring transparency and adherence to international procurement standards. This UK4 notice follows the earlier UK2 notice (Ref: 2025/S 000-043684). Tenders must be submitted in English, and bidders are required to maintain the validity of their submissions for a minimum period of six months.
- Risks
To be included in the Contractual Compliance phase of Tender
How it was run
Official notice- Requests to participate (first stage)
- 14 Oct 2025, 13:00 BST
- Submission deadline
- 14 Oct 2025, 13:00 BST
- Clarification deadline
- 14 Oct 2025, 13:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
All suppliers must submit via Ariba per Yorkshire Waters standard Procurement policy
Timeline
28 Jul 2025 → 1 Jan 2026 · 9 dates- Planning notice published28 Jul 2025, 11:52 BST
- Market engagement12 Aug 2025, 23:59 BST
Suppliers are invited to express interest via email to [email protected] with brief details of their service offering. Further engagement (e.g., RFI or supplier calls) may follow.
- Tender notice published386 days ago30 Sept 2025, 12:19 BST
- Clarification questions by372 days ago14 Oct 2025, 13:00 BST
- Submission deadline372 days ago14 Oct 2025, 13:00 BST
- Assessment summaries sent327 days ago28 Nov 2025
- Award decision expected by326 days ago28 Nov 2025, 23:59 GMT
- Latest notice published321 days ago3 Dec 2025, 16:22 GMT
- Contract starts293 days ago1 Jan 2026
Notice history
12 events · 7 releases on Find a Tender · since 28 Jul 2025- Preliminary market engagement notice published28 Jul 2025, 11:52 BSTUK2
- Preliminary market engagement notice published28 Jul 2025, 11:53 BSTUK2
- Preliminary market engagement notice published28 Jul 2025, 15:38 BSTUK2
- Preliminary market engagement notice published29 Jul 2025, 09:01 BSTUK2
- Tender notice published30 Sept 2025, 12:19 BSTUK4
- Published value published: £966,00030 Sept 2025, 12:19 BST
- Status changed to active30 Sept 2025, 12:19 BST
- Procurement method changed30 Sept 2025, 12:19 BST
- Tender notice published7 Oct 2025, 15:23 BSTUK4
- Contract award notice published3 Dec 2025, 16:22 GMTUK6
- Status changed to complete3 Dec 2025, 16:22 GMT
- Contract signature expected1 Feb 2026, 23:59 GMTscheduled
Routine re-releases (7)
- 2025-07: 4 releases · 28 Jul 2025, 29 Jul 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Shepley Spring Limited1 Feb 2026 – 31 Jan 2031 · up to 31 Jan 2033Extensions: 02 extensions (12 months + 12 months) | £966,000 | 28 Nov 2025 | Awarded |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Shepley Spring LimitedAwarded supplier
Official documents & specifications (11)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender