Official UK procurement notice
Cleaning Contract · RAY ACADEMY TRUST (Feb 2026)
Authority: RAY ACADEMY TRUST (Public body)
What is being bought
Published requirement descriptionWe require a new cleaning contract for Roger Ascham Primary School to include daily cleaning of following:
Contract Details
- Contract title: Provision of Cleaning Services
- Contract start date: 1st April 2026
- Initial contract term: 12 months
- Type of contract: Services
Description of the Services
The successful bidder will be responsible for delivering a high-quality, reliable cleaning service, including but not limited to:
- Routine cleaning of offices, classrooms, shared spaces between classrooms, corridors/communal areas, washrooms, staffrooms/kitchens, meeting spaces and Infant/Junior halls/dining areas.
- Floor care including vacuuming, mopping, half termly Infant/Junior Hall floor polishing and periodic deep cleaning.
- Weekly wiping over window seals / door frames.
- Waste and recycling collection and disposal from the school building.
- Supply and management of cleaning materials and equipment.
- Periodic and ad-hoc deep cleaning services as required.
A detailed cleaning specification, schedules, and performance standards will form part of the final contract.
Premises Information
- Location(s): Roger Ascham Primary School, 1 Wigton Road, Walthamstow, London, E17 5HU
- Type of premises: Educational
- Approximate size / occupancy: 16 classrooms, 2 sensory rooms, 1 art room, 1 library, 1 nursery/kitchen, 5 offices, 2 staffroom/kitchens, 2 meeting rooms and 2 hall/dining
- Cleaning hours: 0600 - 0800 Monday to Friday (term time only with ad-hoc additional deep cleans during the holidays)
CPV: Sewage, refuse, cleaning and environmental services
How this framework works
From the published notice- Type
- Closed framework · open framework scheme (admission reopens)
- Call-offs
- call-offs may be awarded directly or by further competition
- Framework period
- 3 yrs · up to 6 yrs from 1 Apr 2026
- Scheme runs until
- 31 Mar 2032
Published description of the framework
Tender Submission Requirements
Bidders must submit a tender response covering the following sections.
Supplier Information
- Company name, registered address, and company registration number
- Contact details for the tender
- Details of relevant experience delivering comparable contracts
Service Delivery Methodology
- Proposed approach to service delivery
- Staffing model, supervision, and management structure
- Recruitment, vetting, induction, and training arrangements
- Business continuity arrangements (including sickness and absence cover)
Quality Assurance and Contract Management
- Quality control procedures and performance monitoring
- Key performance indicators (KPIs) and reporting
- Approach to continuous improvement and customer feedback
Health, Safety and Compliance
- Health and Safety Policy
- Risk assessment and COSHH arrangements
- Evidence of compliance with relevant legislation
- Details of safeguarding procedures (where applicable)
- Insurance certificates (minimum levels to be stated if required)
Environmental and Social Value
- Environmental management practices
- Use of sustainable products and methods
- Waste reduction and recycling measures
- Any added social value benefits (e.g. local employment, apprenticeships)
Pricing and Commercials
- Full pricing schedule and cost breakdown
- Confirmation of what is included/excluded
- Pricing assumptions and inflationary arrangements (if any)
References
- A minimum of two references for comparable contracts delivered within the last 3 years.
Evaluation Criteria
Tenders will be evaluated using the Most Economically Advantageous Tender (MEAT) approach, balancing quality and cost.
The Contracting Authority reserves the right to clarify tender submissions where necessary. Clarifications will not be used to change the substance of a tender.
Clarification Process
- All clarification questions must be submitted in writing to: [email protected]
- Deadline for clarification questions: 28/02/2026
- Responses may be shared with all bidders to ensure transparency and equal treatment
Submission Instructions
- Submission deadline: 06/03/2026
- Submission method: [email protected]
- File format: PDF Document
Late submissions will not be accepted.
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£65,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality control: 40%
- Price of Delivery: 60%
Published award criteria (2)
- Price of Delivery: Competitive pricing ensures value for money
- Quality control: Effective management of cleaners by supplier results in high quality of work completed by all staff. Full team of staff at all times, with absences being covered.
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “Cleaning Contract” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Open framework scheme
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Unspecified in notice
- First published
- 3 Feb 2026, 14:12 GMT
- Last source update
- 3 Feb 2026, 14:12 GMT
- Award evaluation window
- Submission end – 20 Mar 2026
- FTS notice number
2026/S 000-009494- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-061577Find a Tender
How it was run
Official notice- Appointment period ends
- 6 Mar 2026, 23:59 GMT
- Clarification deadline
- 28 Feb 2026, 23:59 GMT
- Electronic submission
- Not allowed
- Accepted languages
- en
Please submit tenders to [email protected]
Timeline
3 Feb 2026 → 1 Apr 2026 · 5 dates- Tender notice published260 days ago3 Feb 2026, 14:12 GMT
- Clarification questions by235 days ago28 Feb 2026, 23:59 GMT
- Admission / appointment period ends229 days ago · period end, not a bid countdown6 Mar 2026, 23:59 GMT
- Award decision expected by215 days ago20 Mar 2026, 23:59 GMT
- Contract starts204 days ago1 Apr 2026, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published3 Feb 2026, 14:12 GMTUK4
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Tender notice Tender notice on Find a Tender