Official UK procurement notice
Cleaning Contract - Multi-site
Authority: Bracknell Town Council (Local council)
What is being bought
Published requirement descriptionBracknell Town Council is seeking to appoint a contractor to provide comprehensive cleaning services across eight council-managed sites within Bracknell. This contract will amalgamate all existing cleaning arrangements into a single agreement.
The required cleaning hours are:
Summer period: 30.5 hours per week
Winter period: 36.5 hours per week
The contractor must be able to provide cleaning operatives with their own transport, as travel between sites on specified days is essential.
Sites to be cleaned include:
Community pavilions and halls
Grounds team depots and mess rooms
Changing rooms
Public toilets
Offices
Bus stop shelters at various roadside locations
The contract also requires provision of ad-hoc cover for council-employed cleaning staff as needed.
All cleaning must be delivered to a high standard, in accordance with the schedules and specifications provided by Bracknell Town Council.
Please produce your own full tender document, including your methodology, service delivery plan, staffing structure, quality monitoring, and pricing schedule, and submit it to [email protected]
CPV: Cleaning and sanitation services
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- every call-off is a further competition among the appointed suppliers
- Places
- up to 1 suppliers
- Framework period
- 1 yr from 1 Apr 2026
Published description of the framework
Framework Operation Description
This framework agreement will establish the terms for the provision of cleaning services across multiple Bracknell Town Council sites. The framework will operate for a maximum of four years, in line with statutory requirements.
Price Determination
Prices for cleaning services will be determined through a competitive tender process. Bidders will be required to submit fixed prices for the specified cleaning hours and site requirements, as detailed in the contract documents. Prices must remain fixed for the duration of the framework unless otherwise agreed in accordance with the contract terms.
Please produce your own full tender document, including your methodology, service delivery plan, staffing structure, quality monitoring, and pricing schedule, and submit it to [email protected]
Selection and Award Process
All interested suppliers will be invited to submit tenders in response to the published specification.
Tenders will be evaluated on the basis of the most economically advantageous offer, considering both price and quality criteria.
The Council will assess tenders for compliance with suitability, capability, legal status, and financial standing, as set out in the procurement documents.
Contracts for cleaning services will be awarded to the supplier(s) whose tender(s) best meet the published criteria.
The Council is not obliged to accept the lowest or any tender.
The lotProcurement structure
single lot · value publishedLot #1Published value£50,000
- Condition of participation
Please produce your own full tender document, including your methodology, service delivery plan, staffing structure, quality monitoring, and pricing schedule, and submit it to [email protected]
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Capacity and Resources: 20%
- Quality of Service: 20%
- Compliance and Health & Safety: 20%
- Price: 20%
- Social Value and Sustainability: 20%
Published award criteria (5)
- Capacity and Resources: Availability of sufficient staff and resources, including transport, to meet the specified cleaning hours and site requirements.
- Quality of Service: Evidence of ability to deliver high standards of cleaning, including relevant experience, references, and proposed cleaning methods.
- Price: Total cost for the delivery of cleaning services as specified in the contract documents, including all sites and required hours.
- Compliance and Health & Safety: Adherence to the specification, health and safety requirements, and relevant legislation.
- Social Value and Sustainability: Use of sustainable products, environmental impact, and contribution to social value.
- Condition of participation
Please produce your own full tender document, including your methodology, service delivery plan, staffing structure, quality monitoring, and pricing schedule, and submit it to [email protected]
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
- “Cleaning Contract - Multi-site” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract: each call-off is a further competition, so the pricing contest starts after appointment.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 24 Nov 2025, 16:19 GMT
- Last source update
- 25 Nov 2025, 15:10 GMT
- Authority reference
BTC001- FTS notice number
2025/S 000-076620- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05e7c2Find a Tender
- Reserved participation area
- K02000001
How it was run
Official notice- Appointment period ends
- 24 Dec 2025, 23:59 GMT
- Clarification deadline
- 13 Dec 2025, 23:59 GMT
- Electronic submission
- Allowed
Please produce your own full tender document, including your methodology, service delivery plan, staffing structure, quality monitoring, and pricing schedule, and submit it to
www.bracknelltowncouncil.gov.uk ↗
Or
FAO Jackie Burgess
Bracknell Town Council
Brooke House
54 High Street
Bracknell
Berkshire
RG42 2LG
Timeline
24 Nov 2025 → 1 Apr 2026 · 4 dates- Tender notice published337 days ago24 Nov 2025, 16:19 GMT
- Clarification questions by318 days ago13 Dec 2025, 23:59 GMT
- Admission / appointment period ends307 days ago · period end, not a bid countdown24 Dec 2025, 23:59 GMT
- Contract starts210 days ago1 Apr 2026, 00:00 BST
Notice history
3 events · 2 releases on Find a Tender · since 24 Nov 2025- Tender notice published24 Nov 2025, 16:19 GMTUK4
- Tender notice published25 Nov 2025, 15:10 GMTUK4
- Deadline moved to 24 Dec 2025, 23:59 GMT25 Nov 2025, 15:10 GMT+0 days · was 24 Dec 2025, 23:59 GMT
Published amendments (1)
Specific details on how to submit a tender have been added in the relevant sections. A Bus Shelter Location list has also been uploaded to the documents.
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender