Find a TenderAwardedContract award notice

Published 22 Apr 2025, 15:44 BST

Official UK procurement notice

Christmas Light Contract · UK public procurement notice

Authority: Ferndown Town Council (Local council)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Installation services (except software) (51) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)

+6 more

East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)

Published estimate£75,000≈ £36k / year · £90,000 inc. VAT

Submissions closed 27 May 2025awarded 14 Aug 2025

Awarded to The Festive Lightin Company

Contract term 2 yrs 1 moends 8 Jan 2028 · up to 8 Jan 2030 with extensions · starts 1 Dec 2025

What is being bought

Published requirement description

Christmas light installation in town centre.

CPV: Installation services of electrical and mechanical equipment · Lighting equipment and electric lamps

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrs 1 moSMEPublished value£75,000

Contract period: 1 Dec 2025 – 8 Jan 2028 (2 yrs 1 mo) · up to 8 Jan 2030 with extensionsValue: £75,000 exc. VAT · £90,000 inc. VAT

Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South WestEligibility: SME eligible

Extensions: Depending on any change in circumstances, additional sites may be added to the specification. · This is a three year contract, with the potential to extend by one or two years.

31500000 Lighting equipment and electric lamps 51100000 Installation services of electrical and mechanical equipment

Pre-qualification & selection criteria (PQQ)2

Economic & financial standing
Public liability insurance: Minimum coverage of £10 million
Employer liability insurance: Minimum coverage of £10 million
Company's published accounts for the last three financial years
Technical & professional ability
Evidence of chapter 8, in this case for Traffic Management is included in the HERS
Electricity at Work Regulations.
UK & EU regulatory compliance (e.g., CE marking, BS EN 60598 for luminaire safety)
Electrical safety certification (NICEIC/ECA-approved installations)

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 80%Price: 10%Environmental: 10%

Published sub-criteria (5)

Quality & Aesthetic Appeal: 25%
Experience & References: 25%
Compliance & Safety: 30%
Cost & Value for Money: 10%
Sustainability Measures: 10%

Published award criteria (5)

Quality & Aesthetic Appeal
Cost & Value for Money
Experience & References
Sustainability Measures
Compliance & Safety

Conditions of participation2

Economic & financial standing
Public liability insurance: Minimum coverage of £10 million
Employer liability insurance: Minimum coverage of £10 million
Company's published accounts for the last three financial years
Technical & professional ability
Evidence of chapter 8, in this case for Traffic Management is included in the HERS
Electricity at Work Regulations.
UK & EU regulatory compliance (e.g., CE marking, BS EN 60598 for luminaire safety)
Electrical safety certification (NICEIC/ECA-approved installations)

What this means for your bid

Price carries 10 of 100 points: a 10% discount moves about 1 point. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 22 Apr 2025, 15:44 BST
Last source update: 10 Oct 2025, 12:56 BST
Award evaluation window: Submission end – 14 Jul 2025
Authority reference: FTC/2025/001
FTS notice number: 2025/S 000-016303
Latest notice: Contract award notice (UK6)
Classification (CPV): Installation services of electrical and mechanical equipmentLighting equipment and electric lamps
Delivery area: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 more
South West (UKK)
Official registry OCID: ocds-h6vhtk-0505cd Find a Tender

Review and risk notes

Risks: Permission has not yet been given by the land-owner of Penny's Walk for the use of access vehicles for the installation. Proposed contractors are, therefore, advised that installations may be via use of ladders only, or the Penny's Walk element of the tender may need to be removed.

How it was run

Official notice

Submission deadline: 27 May 2025, 23:59 BST
Clarification deadline: 15 May 2025, 23:59 BST
Electronic submission: Not allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

Submission Method: Tenders must be submitted by post, in a non-marked sealed envelope marked "TENDER ENCLOSED"

Maria Follan

Administration Manager

Ferndown Town Council

The Barrington Centre

Penny's Walk

FERNDOWN

Dorset BH22 9TH

Contact for Queries: Maria Follan, Administration Manager - [email protected]. 01202 892249.

Timeline

22 Apr 2025 → 1 Dec 2025 · 7 dates

Tender notice published
22 Apr 2025, 15:44 BST
Clarification questions by
15 May 2025, 23:59 BST
Submission deadline
27 May 2025, 23:59 BST
Award decision expected by
14 Jul 2025, 23:59 BST
Assessment summaries sent
14 Aug 2025, 00:00 BST
Latest notice published377 days ago
10 Oct 2025, 12:56 BST
Contract starts325 days ago
1 Dec 2025

Notice history

4 events · 2 releases on Find a Tender · since 22 Apr 2025

Tender notice published
22 Apr 2025, 15:44 BST
UK4
Contract award notice published
10 Oct 2025, 12:56 BST
UK6
Status changed to complete
10 Oct 2025, 12:56 BST
Contract signature expected
10 Oct 2025, 23:59 BST
scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value (inc. VAT) £146,4081 award inc. VAT; no net value published

Bids received 55 from SMEs

Awarded to	Value	Date	Status
The Festive Lightin CompanySMEChristmas lights1 Nov 2025 – 31 Dec 2028 · up to 31 Dec 2030Extensions: If there is no change to spec, and members are totally satisfied that value for money would be achieved by extending for a further two years.	£146,408 inc. VAT	14 Aug 2025	Awarded

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
5final-stage tenders	5	0	—

Contracting authority & participating public bodies

Ferndown Town Council

Contracting authorityPublic authority - sub-central government GB-PPON: PZCB-2318-LMVH The Barrington Centre, Penny's Walk, Ferndown, South West, BH22 9THContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

The Festive Lightin CompanyAwarded supplier Blackmoor, West Buckland, Wellington, South West, TA21 9LQContact email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsDOCXTender specification

Notices published for this procedure

Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender10 Oct 2025, 12:56 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender22 Apr 2025, 15:44 BST