CCM1379 - OHU Software · UK public procurement notice

Lot awarding rule: Tender Responses will be assessed Quality - Stage 1 25% Social Value 10% Top three Bidders taken forward to next steps Quality - Stage 2 system evaluation 35% Price 30% The ITT Technical Response document, Pricing Template and any supplementary information requested will be assessed using the following process: Step 1: The ITT will be checked for completeness. Step 1 will also include a check of the Debarment List. Step 2: Gateway Questions (relating to the specification / requirement i.e. technical or quality questions) in the ITT Response to Tender will then be assessed on a Pass/Fail basis. Step 3: On successful completion of the previous steps, Technical / Quality Questions Stage 1 and Social Value Questions will then be assessed accordance with the scoring matrixg Only the top three Bidders will be taken forward to the next steps. Step 4: Stage 2 Quality - System Evaluation (1) The top three scoring Bidders after Step 3 will be invited to deliver a self contained demonstration of their system provision; the demonstration model should ensure that it contains sufficient information for the individual evaluators to access the system and use the model. The evaluators will be reviewing the system in line questions contained within Document 3 - Part 4 Evaluation of the System. (2) The system evaluation will be for Bidders to: • Provide a demonstration model of the system they intend to use to deliver the service to Lincolnshire Police. • Provide a guidance document to enable the evaluators to access the system. • Show the evauatators the benefits of the system and any associated reporting tools. • It is anticipated that the demonstration model will be provided via a separate pre-loaded laptop (4 laptops will be required) or an appropriate link will be provided to access the demonstration model. 8.2.5 Step 5: Price will be evaluated on the overall cost for the whole term of the contract period (including any extensions and VAT) and must include all services as detailed in the ITT Statement of Requirements (Document 2). This is to be calculated against only prices submitted by otherwise compliant bids. The lowest overall cost will be awarded full marks available for price and all subsequent bids will receive a proportion of the available marks based on the lowest overall submission. Calculation: 30 - (30 x ((Tenderer's price - Lowest Price) / Lowest Price)). Step 6: Suitability Questions will be assessed on a Pass/Fail basis alongside the Response to Tender and prior to contract award. The questions and details of the scoring matrix are included in the ITT Response to Tender document (Document 3). Failure to meet any one of the suitability questions will result in your tender being excluded. For the top three Bidders that have passed the Suitability Questions, the total weighted scores from Steps 3 and 4 will be added together to give a total overall quality score for each Bidder. The quality score will be added to the price score. The first ranked Bidder will be the one that achieves the highest overall score (subject to two decimal places), with the remaining Bidders ranked accordingly. Step 7: Due diligence will be undertaken on the Highest Scoring Bidder to ensure that any statements made are true prior to any contract award. The Highest Scoring Bidder will be required to submit any supporting evidence to verify any self-certification responses provided, within 5 working days of the initial request (unless otherwise agreed with the Contracting Authority). Failure to do so will result in exclusion from award and the Contracting Authority reserves the right to invite the next highest-ranking Bidder who can demonstrate compliance. Step 8: The Highest Scoring Bidder(s) will then be awarded. All Bidders will receive notification via the e-tendering portal of the outcome. Contract Documentation will be drawn up including documentation already published and received and contract signature will be arranged. 8.3 In the event of a tie - where two or more Bidders receive the same total aggregated price and quality score (stage 1 evaluation) - the following tie-breaker will determine who will be awarded the contract: Bidders will be ranked according to the number of their response questions that have received a value "5". If a tie still exists after this, Bidders who have tied scores will be ranked according to the number of their response questions that have received a value of "4". If a tie still exists after this, Bidders who have tied scores will be ranked according to the number of their response questions that have received a value of "3".