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AwardedFind a Tender · award

Book Parcels and Maths Games for Children in Care

Buyer: Staffordshire County Council →

View official notice ↗Official source

BuyerStaffordshire County Council
StatusAwarded
Deadline11 Dec 2025
Value£475,000
Published17 Feb 2026

What is being bought

The Service is to provide as a minimum six (6) parcels. These must be sent calendar monthly to the Virtual Schools nominated address, as identified for each eligible child. High-quality books from a range of genres, maths games and other high-quality materials, that are age appropriate to support our children's learning, which will support narrowing the gap in education achievements for our children. We expect the Provider to demonstrate how and why materials included in a parcel are chosen. The Council support academic five hundred and thirty (530) children per year. The provider will be able to support additional children should the Council need to add new to care children to the Service each month. For those new to care children, we expect them to receive all parcels from the year. Supply of Materials- Staffordshire County Council invites Tenders for the provision of a Service to deliver "Educational Books and Maths Games Parcels" to eligible children in care as identified by the Staffordshire virtual school. These parcels must engage the children and young people of in reading and playing educational games through the content they provide. The Provider will supply these children with colourful parcels containing books for them to keep, maths games, stationery and other high-quality materials on a calendar monthly basis, for six (6) agreed months of the year, at an agreed start date per agreed cohort. There will be an additional bonus parcel at Christmas. Suppliers will not be expected to provide the bonus parcel for 2025 but will be expected for the years thereafter. This brings the Total to seven (7) parcels per academic cohort. The provider will need to have available parcels that are split by school year groups: • Children aged 4-5 in the Early Years Foundation Stage/Reception • Children in Year 1, (age 5-6) • Children in Year 2, (ages 6-7) • Children in Year 3, (ages 7-8) • Children in Year 4 (ages 8-9) • Children in Year 5, (ages 9-10) • Children in Year 6 (ages 10-11) • Children in Year 7 (ages 11-12) Note: If there is a child who is working at a lower or higher level, an appropriate parcel despite their school year group can be chosen. The parcel packaging will be robust to contain and transport the contents by the selected postal service be child friendly and it should not distinguish the cohort it's intended for. The packaging must however have distinguished identification (what this is will be decided between the Provider and the Council) to allow teachers and carers to identify the package. The Virtual School will provide the current posting list each month to the provider upon request.

Lot details

Lot 1

No lot description published.

Statuscomplete

Comparable-procurement analytics

No usable CPV category has been published, so a comparable market set cannot yet be built.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byNot published
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

Educational Book Parcels for Children in Care

Statusactive
Value£475,000

Documents & submission route

  • Not published

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-05dee3
Latest release ID014308-2026
Latest release timestampTue Feb 17 2026 13:25:27 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLhttps://www.find-tender.service.gov.uk/Notice/072882-2025
Tender statuscomplete
Procurement methodopen
Procurement method detailsOpen procedure
Main procurement categoryNot published
Above thresholdNot published
Legal basis2023/54
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source0
Tender documents in source1
Awards in latest release1
Contracts in latest release1
Parties in latest release2

Notice history

DateEventReference
17 Feb 2026award, contract014308-2026
20 Jan 2026award, contract005050-2026
11 Nov 2025tender072882-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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Complete JSON history (3 releases)
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20 Jan 2026 · 005050-2026 · award, contract
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        "locality": "Stafford",
        "postalCode": "ST16 2DH",
        "countryName": "United Kingdom",
        "streetAddress": "1 Staffordshire Place, Tipping Street,"
      },
      "details": {
        "url": "https://www.staffordshire.gov.uk",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PZDG-2995-QQMD",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "commercial.team@staffordshire.gov.uk"
      }
    },
    {
      "id": "GB-COH-00210012",
      "name": "BOOKTRUST",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKE42",
        "country": "GB",
        "locality": "Leeds",
        "postalCode": "LS1 4PR",
        "countryName": "United Kingdom",
        "streetAddress": "1 Aire Street"
      },
      "details": {
        "url": "http://www.booktrust.org.uk",
        "vcse": false,
        "scale": "sme",
        "shelteredWorkshop": false,
        "publicServiceMissionOrganization": false
      },
      "identifier": {
        "id": "00210012",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "queries@booktrust.org.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}
11 Nov 2025 · 072882-2025 · tender
{
  "id": "072882-2025",
  "tag": [
    "tender"
  ],
  "date": "2025-11-11T15:18:05Z",
  "ocid": "ocds-h6vhtk-05dee3",
  "buyer": {
    "id": "GB-PPON-PZDG-2995-QQMD",
    "name": "Staffordshire County Council"
  },
  "tender": {
    "id": "IA3702",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 475000,
          "currency": "GBP",
          "amountGross": 570000
        },
        "status": "active",
        "renewal": {
          "description": "The term may be extended by (2 x 2 year extension periods) on the same terms for such periods in accordance with the contract taking the contract to a maximum term of 18th January 2032. These extension periods can be used at the councils discretion."
        },
        "hasRenewal": true,
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "type": "price",
              "numbers": [
                {
                  "number": 80,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Pack Selection and Contents",
              "type": "quality",
              "numbers": [
                {
                  "number": 7.5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Pack Contents and reasoning",
              "type": "quality",
              "numbers": [
                {
                  "number": 7.5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Postal Methods",
              "type": "quality",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-01-18T23:59:59Z",
          "startDate": "2026-01-19T00:00:00Z",
          "maxExtentDate": "2032-01-18T23:59:59Z"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKC",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKD",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKE",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKF",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKG",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKH",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKI",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKJ",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKK",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKL",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKM",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKN",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "37524100",
            "scheme": "CPV",
            "description": "Educational games"
          },
          {
            "id": "80100000",
            "scheme": "CPV",
            "description": "Primary education services"
          },
          {
            "id": "80200000",
            "scheme": "CPV",
            "description": "Secondary education services"
          }
        ]
      }
    ],
    "title": "Book Parcels and Maths Games for children in care",
    "value": {
      "amount": 475000,
      "currency": "GBP",
      "amountGross": 570000
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "072882-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/072882-2025",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2025-11-11T15:18:05Z"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "awardPeriod": {
      "endDate": "2026-01-09T23:59:59Z"
    },
    "description": "The Service is to provide as a minimum six (6) parcels. These must be sent calendar monthly to the Virtual Schools nominated address, as identified for each eligible child. High-quality books from a range of genres, maths games and other high-quality materials, that are age appropriate to support our children's learning, which will support narrowing the gap in education achievements for our children.  We expect the Provider to demonstrate how and why materials included in a parcel are chosen. The Council support academic five hundred and thirty (530) children per year. The provider will be able to support additional children should the Council need to add new to care children to the Service each month. For those new to care children, we expect them to receive all parcels from the year.\nSupply of Materials-\nStaffordshire County Council invites Tenders for the provision of a Service to deliver \"Educational Books and Maths Games Parcels\" to eligible children in care as identified by the Staffordshire virtual school. These parcels must engage the children and young people of in reading and playing educational games through the content they provide. The Provider will supply these children with colourful parcels containing books for them to keep, maths games, stationery and other high-quality materials on a calendar monthly basis, for six (6) agreed months of the year, at an agreed start date per agreed cohort.  There will be an additional bonus parcel at Christmas. Suppliers will not be expected to provide the bonus parcel for 2025 but will be expected for the years thereafter. This brings the Total to seven (7) parcels per academic cohort.\nThe provider will need to have available parcels that are  split by school year groups:\n•\tChildren aged 4-5 in the Early Years Foundation Stage/Reception \n•\tChildren in Year 1, (age 5-6) \n•\tChildren in Year 2, (ages 6-7) \n•\tChildren in Year 3, (ages 7-8) \n•\tChildren in Year 4 (ages 8-9) \n•\tChildren in Year 5, (ages 9-10) \n•\tChildren in Year 6 (ages 10-11) \n•\tChildren in Year 7 (ages 11-12) \nNote: If there is a child who is working at a lower or higher level, an appropriate parcel despite their school year group can be chosen. \n  \nThe parcel packaging will be robust to contain and transport the contents by the selected postal service be  child friendly and it should not distinguish the cohort it's intended for. The packaging must however have distinguished identification (what this is will be decided between the Provider and the Council)  to allow teachers and carers to identify the package.\nThe Virtual School will provide the current posting list each month to the provider upon request.\nTo access the tender documents and/or place a bid for the contract please visit: https://supplierlive.proactisp2p.com/Account/Login",
    "tenderPeriod": {
      "endDate": "2025-12-11T12:00:00Z"
    },
    "enquiryPeriod": {
      "endDate": "2025-12-04T23:59:59Z"
    },
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "goods",
    "submissionMethodDetails": "The procurement documents are available for unrestricted and full direct access, free of charge, at\nhttps://supplierlive.proactisp2p.com/Account/Login\nAdditional information can be obtained from the above-mentioned address\nTenders or requests to participate must be submitted electronically via\nhttps://supplierlive.proactisp2p.com/Account/Login",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PZDG-2995-QQMD",
      "name": "Staffordshire County Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKG24",
        "country": "GB",
        "locality": "Stafford",
        "postalCode": "ST16 2LP",
        "countryName": "United Kingdom",
        "streetAddress": "1 Staffordshire Place, Tipping Street,"
      },
      "details": {
        "url": "https://www.staffordshire.gov.uk",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PZDG-2995-QQMD",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "commercial.team@staffordshire.gov.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}