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Published 9 Sept 2026, 11:06 BST

Official UK procurement notice

Avanti West Coast Railway Station and Office cleaning services

Authority: FIRST TRENITALIA WEST COAST RAIL LIMITED (Public body)

ServicesCompetitive flexible procedureAbove thresholdUtilities
Sectors: Cleaning & Environmental Services (90) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)+7 more
Budget not disclosed Value not published
Tender notice expected 26 Oct 2026from the planned procurement notice
Contract term 3 yrs 1 moup to 5 yrs 1 mo with extensions · starts 1 Jan 2028

What is being bought

Published requirement description

Avanti West Coast (AWC) are the operator of intercity rail services on the West Coast Main Line. A joint venture between First Group and Trenitalia.

AWC operate 16 stations along the West Coast Main Line as well as a number of offices at other Network Rail managed stations along with some additional offices.

The scope of this contract is designed to ensure that AWC environments are not only clean and hygienic, but also well-maintained, safe, and compliant with all relevant legislation and industry best practices in line with Department for Transport (DfT) Service Quality Regime (SQR) requirements.

AWC's focus is on partnering with a supplier who can deliver consistent performance, demonstrate innovation in service delivery, and embed sustainable and socially responsible practices.

OVERVIEW OF SERVICES

• Station and office cleaning

• Waste management aligned to Simpler Recycling legislation

• Car park cleaning

• Washroom services

• Pest control

• Landscaping and vegetation management and maintenance including planned preventative maintenance (PPM)

CPV: Cleaning and sanitation services

The lotProcurement structure

single lot · no lot value published
Lot #1Lot 1PlannedRenewal 3 yrs 1 mo
Contract period: 1 Jan 2028 — 31 Jan 2031 (3 yrs 1 mo) · up to 5 yrs 1 mo with extensionsDelivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South West, Scotland
Extensions
Two extensions of one year each will be available.
90900000 Cleaning and sanitation services

What it takes to win

Evaluation split and conditions of participation as published — the tender pack may add more
Conditions of participation1
  • Condition of participation
    This will be a two stage process with Pre Qualification Stage (PQQ). Following the evaluation of the PQQ responses, the Client will shortlist the Applicants it will invite to tender in accordance with the terms of the PQQ. The Client reserves the right to more…limit the number of Applicants that are invited to tender to a maximum of five Applicants. Only Applicants that score a "Pass" for all non-qualitatively scored questions in the PQQ will be considered and places will be awarded in order of highest to lowest score. The client reserves the right, in its absolute discretion, to invite more Applicants if there is a tie in the scores between two or more Applicants for the final place.
    shortlisting

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Planned procurement
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Utilities
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
9 Sept 2026, 11:06 BST
Last source update
9 Sept 2026, 11:06 BST
Award evaluation window
Submission end — 30 Jun 2027, 23:59 BST
Latest notice
Planned procurement notice (UK3)
Classification (CPV)
Cleaning and sanitation services
Delivery area
North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)+2 more
Official registry OCID
ocds-h6vhtk-06f56a

How it was run

Expression of interest (EOI)
30 Nov 2026, 23:59 GMT
Submission deadline
30 Nov 2026, 23:59 GMT
Electronic submission
Allowed
Accepted languages
en

Timeline

6 published dates · Europe/London
  1. Planning notice published12 days ago
    9 Sept 2026, 11:06 BST
  2. Tender notice expectedin 36 days
    26 Oct 2026, 23:59 GMT
  3. Expressions of interest byin 71 days
    30 Nov 2026, 23:59 GMT
  4. Submission deadlinein 71 days
    30 Nov 2026, 23:59 GMT
  5. Award decision expected byin 283 days
    30 Jun 2027, 23:59 BST
  6. Contract starts
    1 Jan 2028, 00:00 GMT

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Notice history

1 event · 1 release on Find a Tender
  1. Planned procurement notice published
    9 Sept 2026, 11:06 BSTUK3

Contracting authority & participating public bodies

FIRST TRENITALIA WEST COAST RAIL LIMITED

Contracting authorityPublic undertaking GB-COH: 10349442 · GB-PPON: PGLQ-8629-CMPG 8th Floor The Point, London, London, W2 1AF

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure