Find a TenderAwardedContract details notice

Published 7 Aug 2025, 20:27 BST

Official UK procurement notice

Automated Redaction Solution for Data Subject Access Requests DSAR's

Authority: London Borough of Croydon (Local council)

ServicesBelow threshold - open competitionBelow threshold

Sectors: Software Packages & ERP (48)Postal and telecommunications services (64) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)

+6 more

East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)

Budget not disclosed£0exc. VAT

Submissions closed 22 Aug 2025awarded 19 Nov 2025

Awarded to XEROX UK LIMITED

Contract term 3 yrsends 31 Aug 2028 · up to 31 Aug 2030 with extensions · starts 1 Sept 2025

What is being bought

Published requirement description

Open RFQ for an Automated Redaction Data Subject Access Requests (DSARs) solution

CPV: Software package and information systems · Value-added information services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsPublished value£0

Contract period: 1 Sept 2025 – 31 Aug 2028 (3 yrs) · up to 31 Aug 2030 with extensions

Extensions: 2 years

48000000 Software package and information systems 64216210 Value-added information services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lot awarding rule: 30% Quality 70% Price

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 7 Aug 2025, 20:27 BST
Last source update: 7 Jan 2026, 16:12 GMT
Authority reference: LBC/TN/540
FTS notice number: 2025/S 000-047083
Latest notice: Contract details notice (UK7)
Classification (CPV): Software package and information systemsValue-added information services
Delivery area: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 more
South West (UKK)
Official registry OCID: ocds-h6vhtk-0583c7 Find a Tender

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowed

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 22 Aug 2025, 12:00 BST
Clarification deadline: 22 Aug 2025, 12:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

Title: Automated Redaction Solution for Data Subject Access Requests DSAR's

Reference: LBC/TN/540

The deadline for tender submissions is 12:00 on 22 August 2025

Tender documents and full details of the opportunity are available on the Council's InTend e-Procurement Portal, at in-tendhost.co.uk/croydontenders/aspx/… ↗. Please register on the portal free of charge if your company has not already done so in order to view and respond.

Any supplier who responds indicating they wish to participate in the competition and does not register on the InTend e-procurement portal will not be issued with tender documentation.

Additionally, if not already registered, the supplier must register themselves on the Government's Central Digital Platform (CDP) AND on the Council's e-tendering system, so that the Council complies with its obligation to publish a Contract Details Notice on the CDP in accordance with the Procurement Act 2023.

Suppliers can find guidance on how to register on the Central Digital Platform (CDP) by following this link

If you have any queries relating to the opportunity or access to the tender documents, please do not hesitate to contact us via the portal messaging function.

We look forward to your participation.

Timeline

7 Aug 2025 → 7 Jan 2026 · 5 dates

Tender notice published
7 Aug 2025, 20:27 BST
Clarification questions by
22 Aug 2025, 12:00 BST
Submission deadline
22 Aug 2025, 12:00 BST
Contract starts
1 Sept 2025, 00:00 BST
Latest notice published291 days ago
7 Jan 2026, 16:12 GMT

Notice history

5 events · 4 releases on Find a Tender · since 7 Aug 2025

Tender notice published
7 Aug 2025, 20:27 BST
UK4
Tender notice published
12 Aug 2025, 11:27 BST
UK4
Tender notice published
12 Aug 2025, 11:45 BST
UK4
Contract details notice published
7 Jan 2026, 16:12 GMT
UK7
Status changed to complete
7 Jan 2026, 16:12 GMT

Published amendments (2)

The award criteria Quality/Price split corrected.

Error made in previous notice

Routine re-releases (4)

2025-08: 1 release · 7 Aug 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £61,7101 contract exc. VAT

Contracts signed 1latest 19 Nov 2025

Awarded to	Value	Date	Status
XEROX UK LIMITED	£61,710 †	—	Awarded

Contracts

Automated Redaction Solution for Data Subject Access Requests DSAR's · XEROX UK LIMITED
Signed
19 Nov 2025
Value
£61,710
Period
27 Nov 2025 – 26 Nov 2026
Status
active

Contracting authority & participating public bodies

London Borough of Croydon

Contracting authorityPublic authority - sub-central government GB-PPON: PJTH-3594-VXYL Bernard Wetherill House, Fell Road, Croydon, London, CR01EAContact name, email

Bidders & participating suppliers

1 commercial party on the notice

XEROX (UK) LIMITEDAwarded supplierGB-COH: 00330754GB-PPON: PNNC-4675-LGHQ Building 4 Uxbridge Business Park, Uxbridge, South East, UB8 1DHContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender7 Jan 2026, 16:12 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender12 Aug 2025, 11:45 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender12 Aug 2025, 11:27 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender7 Aug 2025, 20:27 BST