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Published 23 Feb 2024, 10:40 GMT

Official UK procurement notice

343_24 Energy Performance of Buildings Services

Official notice

Authority: ESPO·Consortium: 2 public authorities

Framework agreement4 lotsServicesOpen procedureSME suitable
Sectors: Architecture & Engineering (71) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)
+7 moreEast Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)Wales (UKL)
Framework ceiling (notional)£2,200,000total for 4 lots · framework ceiling, not attributable revenue
Submissions closed 27 Mar 2024awarded 26 Jul 2024
Lots 4see the lot list below
Framework period 2 yrsends 20 Jul 2026 · extension options published · starts 21 Jul 2024

What is being bought4 lots · detail below

Published requirement description

ESPO framework agreement for the provision of Energy Performance Certificates (EPC), Display Energy Certificates (DEC), TM44 air-conditioning testing and any other energy related audit, assessment, survey and certification services, to meet the requirements of the Energy Performance of Buildings (2012) Regulations (EPB 2012) (as amended).

CPV: Energy and related services · Energy-efficiency consultancy services · Energy-management services

How this framework works

From the published notice
Bids received
27 bids on the busiest of 4 lots · 22 suppliers appointed
Framework period
2 yrs from 21 Jul 2024

Lots and requirements (4)Procurement structure

4 lots · all with a published value · same evaluation weights on every lot

Every one of these 3 lots carries the same published figure, £600,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Provision of Domestic EPCAwarded 2 yrsceiling above

Provision of Energy Performance Certificates (EPC) for a wide range of domestic properties owned by public sector organisations.

Contract period: 21 Jul 2024 – 20 Jul 2026 (2 yrs)
Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South West, Wales · National framework for use by all contracting authorities in England and Wales.
Extensions: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: not allowed
71314200 Energy-management services71314300 Energy-efficiency consultancy services
Lot #2Provision of Commercial EPCAwarded 2 yrsceiling above

Provision of Energy Performance Certificates (EPC) for a wide range of commercial properties owned by public sector organisations.

Contract period: 21 Jul 2024 – 20 Jul 2026 (2 yrs)
Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South West, Wales · National framework for use by all contracting authorities in England and Wales.
Extensions: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: not allowed
71314200 Energy-management services71314300 Energy-efficiency consultancy services
Lot #3Provision of DECAwarded 1 yr 11 moceiling above

Provision of Display Energy Certificates (DEC) for a wide range of commercial properties owned by public sector organisations.

Contract period: 21 Jul 2024 – 20 Jun 2026 (1 yr 11 mo)
Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South West, Wales · National framework for use by all contracting authorities in England and Wales.
Extensions: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: not allowed
71314200 Energy-management services71314300 Energy-efficiency consultancy services
Lot #4Other Energy Related Surveys (incl.TM44 Air-Conditioning InspectionsAwarded 2 yrsPublished value£400,000

Provision of any energy related audit, survey, inspection, or assessment, including TM44 air conditioning inspection services.

Contract period: 21 Jul 2024 – 20 Jul 2026 (2 yrs)
Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South West, Wales · National framework for use by all contracting authorities in England and Wales.
Extensions: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in the Section II.1.7 includes the option period.Variant bids: not allowed
71314200 Energy-management services71314300 Energy-efficiency consultancy services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 35%Price: 65%
Published sub-criteria (2)
  • Non-price: 35%
  • price: 65%
Published award criteria (2)
  • Non-price: 35%
  • Price: 65%
Conditions of participation1
  • Suitability

    Staff providing services must be qualified and accredited Energy Assessors.

What this means for your bid
  • Price carries 65 of 100 points: a 10% discount moves about 6.5 points. This one is won on the number: sharpen the price before polishing the prose.
  • “343_24 Energy Performance of Buildings Services” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
23 Feb 2024, 10:40 GMT
Last source update
6 Sept 2024, 10:44 BST
Award evaluation window
27 Mar 2024 – …
Authority reference
343_24
FTS notice number
2024/S 000-028566
Classification (CPV)
Energy and related servicesEnergy-efficiency consultancy servicesEnergy-management services
Delivery area
North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+2 moreSouth West (UKK)Wales (UKL)
Official registry OCID
ocds-h6vhtk-043c67 Find a Tender
Contract terms
Performance terms

Service Providers will be monitored throughout the life of the contract by reference to a Credit Referencing Agency.

Service Providers will be monitored throughout the life of the contract against a set of agreed KPIs.

Contract management processes will be in place throughout the life of the contract to ensure contract performance.

Service Providers to provide management information on a six-monthly basis.

Review and risk notes
Review procedure

Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.

Publisher note: As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal Please note though that the scope of this framework does not include delivery to Scotland or Northern Ireland. ESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself. Any Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders' information only. An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.

How it was run

Official notice
Run through: East Midlands Tendering
Supplier login requiredLanguage: EN
Access & registration note: Free regional portal
Appointment period ends
27 Mar 2024, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
27 Mar 2024, 12:01 GMT
Detailed submission instructions & authority contactsFrom official release

www.eastmidstenders.org ↗

Timeline

27 Mar 2024 → 6 Sept 2024 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    27 Mar 2024, 12:00 GMT
  2. Bids opened
    27 Mar 2024, 12:01 GMT
  3. Contract starts
    21 Jul 2024, 00:00 BST
  4. Notice published
    6 Sept 2024, 10:44 BST

Notice history

2 events · 3 releases on Find a Tender · since 8 Aug 2024
  1. Status changed to complete
    8 Aug 2024, 12:53 BST
  2. Buyer details updated
    8 Aug 2024, 12:53 BST
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextName and address of the contractor (incorrectly missed from being captured in the Award for Lot 2 - should show as being awarded to Lots 2 and 3) · V.2.3—Mees Solutions Ltd 5 Ram Court, Wicklesham Lodge Faringdon SN7 7PN
—TextName and address of the contractor (incorrectly included in the Award for Lot 4 - should show as being awarded to Lots 2 and 3) · V.2.3Mees Solutions Ltd 5 Ram Court, Wicklesham Lodge Faringdon SN7 7PN—

Supplier Mees Solutions Ltd was incorrectly captured in the Contract award notice for Lot 4, and instead should have been captured under Lot 2, so as to be shown as awarded to Lots 2 and 3 (not Lots 3 and 4).

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 22admitted to the panel · see the list ↓
Bids received 2727 from SMEs · busiest of 4 lots
Contracts signed 4latest 26 Jul 2024

4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 3 of these contracts carry the same published figure, £600,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • provision of Domestic EPC

    Signed
    26 Jul 2024
    Value
    ceiling above
    Period
    … – 20 Jul 2026
    Status
    active

  • Provision of Commercial EPC

    Signed
    26 Jul 2024
    Value
    ceiling above
    Period
    … – 20 Jul 2026
    Status
    active

  • Provision of DEC

    Signed
    26 Jul 2024
    Value
    ceiling above
    Period
    … – 20 Jun 2026
    Status
    active

  • Other Energy Related Surveys (incl. TM44 Air-Conditioning Inspections)

    Signed
    26 Jul 2024
    Value
    £400,000
    Period
    … – 20 Jul 2026
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Provision of Domestic EPC27bids · 27 electronic27——
2 · Provision of Commercial EPC27bids · 27 electronic27——
3 · Provision of DEC27bids · 27 electronic27——
4 · Other Energy Related Surveys (incl.TM44 Air-Conditioning Inspections27bids · 27 electronic27——

Contracting authority & participating public bodies

2 public bodies on the notice

ESPO

Contracting authorityRegional or local authorityLocal Authority Services Barnsdale Way, Grove Park, Enderby, LEICESTER, East Midlands, LE19 1ESContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • The Royal Court of JusticeReview body LONDON

Framework contractors & participating bidders

22 commercial parties on the notice
Show 12 more suppliers

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria