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Find a TenderAwardedContract details notice
Published 27 Mar 2025, 15:14 GMT

Official UK procurement notice

Lift Maintenance and Reactive Repairs

Official notice

Authority: West Yorkshire Fire and Rescue Authority (Police & fire)

ServicesOpen procedureAbove threshold
Sectors: Repair & Maintenance (50) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)
+6 moreEast Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)
Published estimate£100,000≈ £33k / year · £120,000 inc. VAT
Submissions closed 25 Apr 2025awarded 16 Jun 2025
Awarded to SHERIDAN LIFTS LIMITED
Contract term 3 yrsends 1 Jul 2028 · up to 1 Jul 2030 with extensions · starts 1 Jul 2025

What is being bought

Published requirement description

WYFRS wishes to appoint a Contractor for the provision of a planned preventative maintenance service relating to passenger and platform lifts, across several sites. This work will include cyclical maintenance, inspection, testing, and the provision of reactive call-out service to carry out emergency repairs. The Contract may include for replacement or upgrades and related minor works projects (as required).

  • No preliminary market engagement: Below Threshold

CPV: Repair and maintenance services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsPublished value£100,000
Contract period: 1 Jul 2025 – 1 Jul 2028 (3 yrs) · up to 1 Jul 2030 with extensionsValue: £100,000 exc. VAT · £120,000 inc. VAT
Extensions: 2 x 12 months
50000000 Repair and maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Simple description: 60% Quality - 40% Cost

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
27 Mar 2025, 15:14 GMT
Last source update
8 Jul 2025, 09:11 BST
Award evaluation window
Submission end – 30 May 2025
Authority reference
WYFRS2089
FTS notice number
2025/S 000-011599
Latest notice
Contract details notice (UK7)
Classification (CPV)
Repair and maintenance services
Delivery area
North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 moreSouth West (UKK)
Official registry OCID
ocds-h6vhtk-04f9a0 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
25 Apr 2025, 15:30 BST
Clarification deadline
18 Apr 2025, 15:30 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/wyfrs/aspx/Home ↗

Timeline

27 Mar 2025 → 8 Jul 2025 · 6 dates
  1. Tender notice published
    27 Mar 2025, 15:14 GMT
  2. Clarification questions by
    18 Apr 2025, 15:30 BST
  3. Submission deadline
    25 Apr 2025, 15:30 BST
  4. Award decision expected by
    30 May 2025, 00:59 BST
  5. Contract starts
    1 Jul 2025
  6. Latest notice published
    8 Jul 2025, 09:11 BST

Notice history

3 events · 2 releases on Find a Tender · since 27 Mar 2025
  1. Tender notice published
    27 Mar 2025, 15:14 GMT
    UK4
  2. Contract details notice published
    8 Jul 2025, 09:11 BST
    UK7
  3. Status changed to complete
    8 Jul 2025, 09:11 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £5,1201 contract exc. VAT
Contracts signed 1latest 16 Jun 2025
Awarded toValueDateStatus
SHERIDAN LIFTS LIMITEDSME——Awarded

Contracts

  • WYFRS2089 - Lift Maintenance and Reactive Repairs · SHERIDAN LIFTS LIMITEDSME

    Signed
    16 Jun 2025
    Value
    £5,120
    Period
    1 Jul 2025 – 30 Jun 2028 · up to 30 Jun 2030 with extensions
    Status
    active
    Extensions
    2 x 12 months
    3 agreed KPIs: Planned Maintenance · PPM Reporting · Reactive Maintenance
    • Planned Maintenance, Undertake Planned Maintenance in accordance with SFG20 and/or agreed programme of work.
    • PPM Reporting, Provide a maintenance report sheet and test certification within 5 Working Days of carrying out the Planned Maintenance.
    • Reactive Maintenance, Priority 1 - respond to site within 4 hours.

Contracting authority & participating public bodies

West Yorkshire Fire and Rescue Authority

Contracting authorityPublic authority - sub-central government GB-PPON: PYTC-9788-PZGW FSHQ, Bradford Road, Birkenshaw, Bradford, Yorkshire & Humber, BD112DYContact email

Bidders & participating suppliers

1 commercial party on the notice
  • SHERIDAN LIFTS LIMITEDAwarded supplierGB-COH: 05286889GB-PPON: PZDX-1773-RNHQ Stanley House, Manchester, North West, M40 8FYContact email

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender