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Published 20 Jun 2025, 14:15 BST

Official UK procurement notice

WEST BRIDGFORD SEASONAL LIGHTING 2025 - 2028

Official notice

Authority: Rushcliffe Borough Council (Local council)·On behalf of: Nottinghamshire County Council

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Construction & Civil Engineering (45)Business Services & Consultancy (79) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)
+6 moreEast Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)
Published estimate£75,000≈ £25k / year · £90,000 inc. VAT2.2% below published estimate
Submissions closed 16 Jul 2025awarded 31 Jul 2025
Awarded to Gala Lights LTD
Contract term 3 yrsends 31 Jul 2028 · up to 31 Jan 2030 with extensions · starts 1 Aug 2025

What is being bought

Published requirement description

Nottinghamshire County Council on behalf of Rushcliffe Borough Council (RBC) is looking to procure the supply and installation of Seasonal Lighting for West Bridgford town centre.

The service shall be provided by a Single Supplier.

The available budget for this contract was £15,000 per year excluding VAT.

The length of the contract is 3 years (36 months) (from 1st August 2025 - 31st July 2028).

The service delivery for each year is from 1st August - 31st January.

There is an option to extend for a further 2 service periods, if agreeable by both parties.

The first service period extension would start from 1st August 2028 and finish on 31st July

2029, with the second service period extension starting from 1st August 2029 and finishing

on 31st January 2030.

CPV: Electrical machinery, apparatus, equipment and consumables; lighting · Event services · Installation work of illumination and signalling systems

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£75,000
Contract period: 1 Aug 2025 – 31 Jul 2028 (3 yrs) · up to 31 Jan 2030 with extensionsValue: £75,000 exc. VAT · £90,000 inc. VAT
Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South WestEligibility: SME eligibleVCSE eligible
Extensions: There is an option to extend for a further 2 service periods, if agreeable by both parties. The first service period extension would start from 1st August 2028 and finish on 31st July 2029, with the second service period extension starting from 1st August 2029 and finishing on 31st January 2030.
31000000 Electrical machinery, apparatus, equipment and consumables; lighting45316000 Installation work of illumination and signalling systems79952000 Event services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality
  • Price
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
20 Jun 2025, 14:15 BST
Last source update
5 Sept 2025, 16:32 BST
Authority reference
DN778952
FTS notice number
2025/S 000-034083
Latest notice
Contract details notice (UK7)
Classification (CPV)
Electrical machinery, apparatus, equipment and consumables; lightingEvent servicesInstallation work of illumination and signalling systems
Delivery area
North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 moreSouth West (UKK)
Official registry OCID
ocds-h6vhtk-0550f6 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
16 Jul 2025, 12:00 BST
Clarification deadline
2 Jul 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Procurer/Advert/Adve… ↗

Timeline

20 Jun 2025 → 5 Sept 2025 · 5 dates
  1. Tender notice published
    20 Jun 2025, 14:15 BST
  2. Clarification questions by
    2 Jul 2025, 12:00 BST
  3. Submission deadline
    16 Jul 2025, 12:00 BST
  4. Contract starts
    1 Aug 2025, 00:00 BST
  5. Latest notice published
    5 Sept 2025, 16:32 BST

Notice history

3 events · 2 releases on Find a Tender · since 20 Jun 2025
  1. Tender notice published
    20 Jun 2025, 14:15 BST
    UK4
  2. Contract details notice published
    5 Sept 2025, 16:32 BST
    UK7
  3. Status changed to complete
    5 Sept 2025, 16:32 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £73,3851 contract exc. VAT
Contracts signed 1latest 31 Jul 2025
Awarded toValueDateStatus
Gala Lights LTD£73,385 †—Awarded

Contracts

  • WEST BRIDGFORD SEASONAL LIGHTING 2025 - 2028 · Gala Lights LTD

    Signed
    31 Jul 2025
    Value
    £73,385
    Period
    1 Aug 2025 – 31 Jul 2028 · up to 31 Jan 2030 with extensions
    Status
    active
    Extensions
    There is an option to extend for a further 2 service periods, if agreeable by both parties. The first service period extension would start from 1st August 2028 and finish on 31st July 2029, with the second service period extension starting from 1st August 2029 and finishing on 31st January 2030.

Contracting authority & participating public bodies

2 public bodies on the notice

Rushcliffe Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PDYL-8736-GMNQ Rushcliffe Arena, Nottingham, East Midlands, NG2 7YGContact email

Other public bodies

  • Nottinghamshire County CouncilProcess contact pointProcuring entityProcurementGB-PPON: PBCV-5152-BXBP Nottingham, East MidlandsContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • Gala Lights LtdAwarded supplierGB-COH: 6612708GB-PPON: PHRR-7852-XPMG Unit 10, Britannia Business Park, Aylesford, KENT, South East, ME20 7NTContact email

Official documents & specifications (6)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender