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AwardedFind a Tender · award

WCC Road Condition Machine Surveys

Buyer: Warwickshire County Council →

BuyerWarwickshire County Council
StatusAwarded
DeadlineNot published
ValueValue not published
Published13 Mar 2026

What is being bought

Warwickshire County Council (WCC) County Highways, has a duty to maintain the carriageway network. To ensure we know the condition of the network and can plan treatments to keep the network in as good condition as possible we carry out road condition surveys. There is also a requirement by DfT to provide annual data in line with PAS 2161 and Road Condition Indicator (RCI) 130-01 & RCI130-02 for the classified network. This was not a direct award but a restricted tender from an approved list of suppliers from the Department of Transport that authorities can select from. Local highway authorities are expected to select a technology that is PAS2161 compliant. The list of suppliers were technology providers of PAS2161 demonstrated survey technologies.

Lot details

Lot 1

No lot description published.

Statuscomplete

Comparable-procurement analytics

No usable CPV category has been published, so a comparable market set cannot yet be built.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleFurther competition ran from a defined list of suppliers indicated by the Department for Transport with the approved technical ability to perform the service.
Rationale classificationssingleSuppliersTechnicalReasons
Special regimeNot published
Covered byNot published
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

1

Statusactive
Value£709,679

Documents & submission route

  • Not published

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-0509e2
Latest release ID022870-2026
Latest release timestampFri Mar 13 2026 11:38:06 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statuscomplete
Procurement methoddirect
Procurement method detailsDirect award
Main procurement categoryNot published
Above thresholdNot published
Legal basis2023/54
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source0
Tender documents in source1
Awards in latest release1
Contracts in latest release1
Parties in latest release2

Notice history

DateEventReference
13 Mar 2026award, contract022870-2026
2 Feb 2026award, contract008929-2026
22 Jan 2026award, contract005836-2026
30 Apr 2025planning017876-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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Complete JSON history (4 releases)
13 Mar 2026 · 022870-2026 · award, contract
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2 Feb 2026 · 008929-2026 · award, contract
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22 Jan 2026 · 005836-2026 · award, contract
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          "status": "scheduled",
          "dueDate": "2026-01-30T23:59:59Z"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "aboveThreshold": true,
      "contractPeriod": {
        "endDate": "2031-02-02T23:59:59Z",
        "startDate": "2026-02-02T00:00:00Z",
        "maxExtentDate": "2035-02-02T23:59:59Z"
      },
      "mainProcurementCategory": "services"
    }
  ],
  "tender": {
    "id": "WAR - 0019",
    "lots": [
      {
        "id": "1",
        "status": "complete",
        "suitability": {
          "sme": true
        }
      }
    ],
    "title": "WCC Road Condition Machine Surveys",
    "status": "complete",
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Warwickshire County Council (WCC) County Highways, has a duty to maintain the carriageway network. To ensure we know the condition of the network and can plan treatments to keep the network in as good condition as possible we carry out road condition surveys. There is also a requirement by DfT to provide annual data in line with PAS 2161 and Road Condition Indicator (RCI) 130-01 & RCI130-02 for the classified network.\nThis was not a direct award but a restricted tender from an approved list of suppliers from the Department of Transport that authorities can select from. \nLocal highway authorities are expected to select a technology that is PAS2161 compliant. The list of suppliers were technology providers of PAS2161 demonstrated survey technologies.",
    "procurementMethod": "direct",
    "procurementMethodDetails": "Direct award",
    "procurementMethodRationale": "No UK4 notice was created for this procurement as submissions were restricted to an approved list of suppliers defined by Department for Transport. \nLocal highway authorities are expected to select a technology for this service that is PAS2161 compliant. The list of suppliers were technology providers of PAS2161 demonstrated survey technologies. More information and the list of providers can be found here. https://ukrlg.ciht.org.uk/ukrlg-home/guidance/road-condition-information/data-collection/pas-2161/\nA further competition was run between the suppliers identified but due to no UK 4 notice and the list of suppliers is not from a framework, we are placing this UK5 transparency notice accordingly.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "singleSuppliersTechnicalReasons"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-PPON-PDTN-5446-NMXW",
      "name": "Warwickshire County Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKG13",
        "country": "GB",
        "locality": "Warwick",
        "postalCode": "CV34 4SA",
        "countryName": "United Kingdom",
        "streetAddress": "Shire Hall"
      },
      "details": {
        "url": "http://www.warwickshire.gov.uk",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PDTN-5446-NMXW",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procurement@warwickshire.gov.uk"
      }
    },
    {
      "id": "GB-COH-01487125",
      "name": "VAISALA LIMITED",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKG32",
        "country": "GB",
        "locality": "Birmingham",
        "postalCode": "B37 7YB",
        "countryName": "United Kingdom",
        "streetAddress": "6230 Bishops Court Solihull Parkway"
      },
      "details": {
        "url": "http://www.vaisala.com",
        "vcse": false,
        "scale": "sme"
      },
      "identifier": {
        "id": "01487125",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "weathersales.uk@vaisala.com"
      },
      "additionalIdentifiers": [
        {
          "id": "PPCV-2355-BDRZ",
          "scheme": "GB-PPON"
        }
      ]
    }
  ],
  "language": "en",
  "initiationType": "tender"
}
30 Apr 2025 · 017876-2025 · planning
{
  "id": "017876-2025",
  "tag": [
    "planning"
  ],
  "date": "2025-04-30T10:53:57+01:00",
  "ocid": "ocds-h6vhtk-0509e2",
  "buyer": {
    "id": "GB-PPON-PDTN-5446-NMXW",
    "name": "Warwickshire County Council"
  },
  "tender": {
    "id": "WCC 22422",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00",
          "maxExtentDate": "2030-03-29T23:59:59Z"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKC",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKD",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKE",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKF",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKG",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKH",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKI",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKJ",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKK",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "71353000",
            "scheme": "CPV",
            "description": "Surface surveying services"
          }
        ]
      }
    ],
    "title": "WCC Road condition machine surveys",
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Warwickshire County Council (WCC) County Highways, has a duty to maintain the carriageway network. To ensure we know the condition of the network and can plan treatments to  keep the network in as good condition as possible we carry out road condition surveys. There is also a requirement by DfT to provide annual data in line with PAS 2161 and Road Condition Indicator (RCI) 130-01 & RCI130-02 for the classified network. \nWCC is seeking to engage with road survey market on cost and carbon effective options available to us that will meet the requirements laid out by DfT in line with PAS 2161. We are seeking an option that will survey all our entire network. Our current methodology is as follows - Classified Road network and high hierarchy U roads surveyed in one direction annually. Low Hierarchy U roads (Mainly cul-de-sacs) surveyed over a 3 year period.",
    "communication": {
      "futureNoticeDate": "2025-07-14T23:59:59+01:00"
    },
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PDTN-5446-NMXW",
      "name": "Warwickshire County Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKG13",
        "country": "GB",
        "locality": "Warwick",
        "postalCode": "CV34 4SA",
        "countryName": "United Kingdom",
        "streetAddress": "Shire Hall"
      },
      "details": {
        "url": "http://www.warwickshire.gov.uk",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PDTN-5446-NMXW",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procurement@warwickshire.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "017876-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/017876-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-04-30T10:53:57+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2025-05-16T23:59:59+01:00",
        "description": "We welcome interested suppliers to complete the Questionnaire that has been published via our e-procurement portal (CSW-jets). CSW-Jets Reference: WCC - 22422.\nThe Council would be grateful if you could complete the questions in the market testing document and respond by 16th May 2025 at 12 Noon. You should submit your completed responses by uploading via CSW Jets.\nThe procurement documents are available for unrestricted and full direct access, free of charge, at\nhttps://intendhost.co.uk/csw-jets/aspx/Home\nAdditional information can be obtained from the above-mentioned address.\nContact Details:\nIf you have any questions regarding this Market testing exercise, then please upload via the correspondence function on CSW Jets"
      }
    ]
  },
  "initiationType": "tender"
}