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Published 21 Nov 2025, 09:11 GMT

Official UK procurement notice

Ware Town Council Festive Lighting Tender

Official notice

Authority: Ware Town Council (Local council)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Installation services (except software) (51)Community & Cultural Services (98) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)
+6 moreEast Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)
Published estimate£336,000≈ £67k / year · £336,000 inc. VAT
Submissions closed 2 Feb 2026
Contract term 5 yrsends 31 Mar 2031 · starts 1 Apr 2026

What is being bought

Published requirement description

The design, supply, installation, testing, maintenance, removal and storage of a comprehensive Christmas lighting and decorations scheme for Ware Town Centre. The contract will run for five Christmas seasons (2026-2030).

CPV: Installation services of electrical and mechanical equipment · Miscellaneous services

The lotProcurement structure

single lot · value published
Lot #1 5 yrsSMEPublished value£336,000
Contract period: 1 Apr 2026 – 31 Mar 2031 (5 yrs)Value: £336,000 exc. VAT · £336,000 inc. VAT
Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South WestEligibility: SME eligible
51100000 Installation services of electrical and mechanical equipment98300000 Miscellaneous services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published award criteria (2)
  • Price
  • Quality: See breakdown in attachment.
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
21 Nov 2025, 09:11 GMT
Last source update
8 Dec 2025, 11:01 GMT
Award evaluation window
Submission end – 27 Feb 2026
FTS notice number
2025/S 000-075876
Latest notice
Tender notice (UK4)
Classification (CPV)
Installation services of electrical and mechanical equipmentMiscellaneous services
Delivery area
North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 moreSouth West (UKK)
Official registry OCID
ocds-h6vhtk-05e5f6 Find a Tender

How it was run

Official notice
Run through: portal not identified
Electronic submission allowedLanguage: EN
Submission deadline
2 Feb 2026, 17:00 GMT
Clarification deadline
16 Jan 2026, 23:59 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.waretowncouncil.gov.uk/the-council/contract… ↗

Submissions may be made electronically to:

[email protected]

or by post to:

Terry Philpott, Town Clerk,

Ware Town Council, Ware Priory, High Street, Ware, SG12 9AL

Timeline

21 Nov 2025 → 1 Apr 2026 · 6 dates
  1. Tender notice published335 days ago
    21 Nov 2025, 09:11 GMT
  2. Latest notice published318 days ago
    8 Dec 2025, 11:01 GMT
  3. Clarification questions by279 days ago
    16 Jan 2026, 23:59 GMT
  4. Submission deadline262 days ago
    2 Feb 2026, 17:00 GMT
  5. Award decision expected by237 days ago
    27 Feb 2026, 23:59 GMT
  6. Contract starts205 days ago
    1 Apr 2026, 00:00 BST

Notice history

2 events · 2 releases on Find a Tender · since 21 Nov 2025
  1. Tender notice published
    21 Nov 2025, 09:11 GMT
    UK4
  2. Tender notice published
    8 Dec 2025, 11:01 GMT
    UK4
Published amendments (1)

The Christmas lights community consultation feedback report added.

Contracting authority & participating public bodies

Ware Town Council

Contracting authorityPublic authority - sub-central government GB-PPON: PJTJ-1363-YWHQ The Priory, High Street, East of England, SG12 9ALContact email, phone

Official documents & specifications (6)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender