Official UK procurement notice
The Supply of a Video Conferencing Solution
Authority: Mayor's Office for Policing and Crime (Central government)
What is being bought
Published requirement descriptionThe Mayor's Office for Policing and Crime (MOPAC), on behalf of the Metropolitan Police Service (MPS), is procuring a single supplier to deliver a fully integrated, standardised video conferencing solution across the MPS estate.
The contract will cover the supply, installation, configuration, commissioning, and ongoing support of Microsoft Teams Rooms (MTR) systems to replace legacy video conferencing equipment currently in use. The solution will provide a consistent, secure, and reliable hybrid meeting experience across a range of meeting room types, including small, medium, large and complex environments.
The supplier will be responsible for end‑to‑end delivery, including site surveys, design, installation, integration with existing MPS infrastructure, central monitoring, user training, and decommissioning of legacy systems in line with environmental and regulatory requirements.
The requirement includes an initial pilot phase to validate the solution, followed by a full estate rollout across approximately 120+ locations. The solution must support native Microsoft Teams functionality, enable centralised device management, and align with MPS security, operational, and performance standards.
The contract term is expected to be five years, with options to extend.
- Not divided into lots: The requirement involves a fully integrated solution (hardware, installation, configuration, monitoring and support). A single supplier ensures clear responsibility for delivery, performance, and issue resolution across the full lifecycle.
- How the procedure runs: This procurement will be conducted using the competitive flexible procedure under the Procurement Act 2023. The process will comprise an initial stage where suppliers are invited to submit requests to participate. Submissions will be evaluated against defined selection criteria covering technical capability, relevant experience, and capacity to deliver the requirement. A shortlist of suppliers will then be invited to tender. The contracting authority may refine the procurement process during subsequent stages, including the application of staged evaluation, clarification, and potential dialogue where necessary to ensure optimal delivery outcomes. Further detail regarding the procurement structure, evaluation criteria, and award methodology will be provided in the tender documentation.
CPV: IT services: consulting, software development, Internet and support · Installation services of radio, television, sound and video equipment · Video-conferencing equipment
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£6,500,000
- Condition of participationshortlisting
At Stage 1, suppliers will be assessed against a combination of pass/fail conditions of participation and scored selection criteria (including relevant Part 4 questions).
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Quality
- Cost
- Social Value
- Condition of participationshortlisting
At Stage 1, suppliers will be assessed against a combination of pass/fail conditions of participation and scored selection criteria (including relevant Part 4 questions).
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 5 May 2026, 13:43 BST
- Last source update
- 27 May 2026, 10:29 BST
- Award evaluation window
- Submission end – 30 Sept 2026
- FTS notice number
2026/S 000-049444- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06915eFind a Tender
- How it runs
This procurement will be conducted using the competitive flexible procedure under the Procurement Act 2023.
The process will comprise an initial stage where suppliers are invited to submit requests to participate. Submissions will be evaluated against defined selection criteria covering technical capability, relevant experience, and capacity to deliver the requirement.
A shortlist of suppliers will then be invited to tender. The contracting authority may refine the procurement process during subsequent stages, including the application of staged evaluation, clarification, and potential dialogue where necessary to ensure optimal delivery outcomes.
Further detail regarding the procurement structure, evaluation criteria, and award methodology will be provided in the tender documentation.
How it was run
Official notice- Requests to participate (first stage)
- 1 Jul 2026, 15:00 BST
- Submission deadline
- 1 Jul 2026, 15:00 BST
- Clarification deadline
- 17 Jun 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Stage 1 - Access & Submission (Quick Reference)
To access the sourcing event and procurement documents:
Go to: supplier.coupahost.com/sessions/new ↗
Log in or register for a supplier account
Search and register for Event #2667 - Pre‑Qualification Access Event
Once registered, you will be able to view the procurement documents and further information
Timeline
5 May 2026 → 1 Nov 2026 · 7 dates- Planning notice published176 days ago5 May 2026, 13:43 BST
- Next notice expected167 days ago13 May 2026, 23:59 BST
- Tender notice published154 days ago27 May 2026, 10:29 BST
- Clarification questions by132 days ago17 Jun 2026, 17:00 BST
- Submission deadline119 days ago1 Jul 2026, 15:00 BST
- Award decision expected by27 days ago30 Sept 2026, 23:59 BST
- Today28 Oct 2026
- Contract startsin 3 days1 Nov 2026
Notice history
4 events · 2 releases on Find a Tender · since 5 May 2026- Planned procurement notice published5 May 2026, 13:43 BSTUK3
- Tender notice published27 May 2026, 10:29 BSTUK4
- Published value published: £6,500,00027 May 2026, 10:29 BST
- Status changed to active27 May 2026, 10:29 BST
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- Metropolitan Police ServiceProcess contact pointProcuring entityMetropolitan Police acting on behalf of the Mayor's Office for Policing and Crime (MOPAC)
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications To access the sourcing event and procurement documents: 1. Go to: https://supplier.coupahost.com/sessions/new 2. Log in or register 3. Search and register for Event #2667 - Pre‑Qualification Access Event 4. Once registered, you will be able to view the procurement documents and f…
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender