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Published 19 May 2025, 11:55 BST

Official UK procurement notice

The Provision of an Online Legal Research Platform

Official notice

Authority: Health and Safety Executive (Central government)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: IT Services & Software (72) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)
+8 moreEast Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)Wales (UKL)Scotland (UKM)
Published estimate£120,000≈ £40k / year · £144,000 inc. VAT
Submissions closed 20 Jun 2025awarded 1 Jul 2025
Award (standstill) to THOMSON REUTERS (PROFESSIONAL) UK LIMITED
Contract term 3 yrsends 24 Jul 2028 · starts 25 Jul 2025

What is being bought

Published requirement description

HSE requires an online platform for Legal Research,to support policy making and enforcement action across the organisation.

The online platform must present a clear, user-friendly customer interface which gives HSE staff access to comprehensive case reports and transcripts; consolidated legislation dating back over the centuries and legal journals including abstracts of every journal article in every English language legal journal in Europe.

The online platform must give HSE staff access to :

(i) current and historical case law.

(ii) law reports and practical law service.

(iii) a constantly updated and comprehensive collection of UK and EU case law, legislation, expert legal analysis, national, regional and international legal news, journals and current awareness.

(iv) to compare previous legislative provisions, information on EU directives/strategies - i.e. the EU hydrogen strategy proposals.

(v) a Legislative search tool to access the most up to date versions of complex and rapidly changing legal provisions (since EU exit) under the Product Safety and Health & Safety at Work legislative frameworks, including Retained EU Legislation.

(vi) the most up to date version of UK law.

(vii) A tool to enable staff to establish what requirements were in place on a specific date (such as the date an offence was committed)

(viii) key legal texts which the courts and legal profession use.

(ix) An Alert notification tool for changes in Legislation.

The platform should be available to staff 24 hours a day 365 days a year. Services should allow HSE users to subscribe by registration with their work email and password.

  • The authority expects to re-tender this requirement around 1 May 2028, 23:59 BST.

CPV: IT services: consulting, software development, Internet and support

The lotProcurement structure

single lot · value published
Lot #1Awarded 3 yrsSMEVCSEPublished value£120,000
Contract period: 25 Jul 2025 – 24 Jul 2028 (3 yrs)Value: £120,000 exc. VAT · £144,000 inc. VAT
Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South West, Wales, ScotlandEligibility: SME eligibleVCSE eligible
72000000 IT services: consulting, software development, Internet and support

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality: Quality = 60% Social Value = 10%
  • Price
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 1 May 2028
First published
19 May 2025, 11:55 BST
Last source update
1 Jul 2025, 13:01 BST
Award evaluation window
Submission end – 30 Jun 2025
Authority reference
HSE T4759
FTS notice number
2025/S 000-022555
Latest notice
Contract award notice (UK6)
Classification (CPV)
IT services: consulting, software development, Internet and support
Delivery area
North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+3 moreSouth West (UKK)Wales (UKL)Scotland (UKM)
Official registry OCID
ocds-h6vhtk-0516bc Find a Tender
Contract terms summary

All invoices raised must include the relevant Purchase Order number which will be issued by HSE Procurement Unit. Failure to include the Purchase Order Number may delay payment. Invoices should be submitted electronically in PDF format to a designated e-mail address which will be identified in the contract.

Invoices should also include details of work satisfactorily carried out and any VAT properly chargeable.

HSE shall make payment of agreed costs, in arrears, within 30 days of the acceptance of the invoice.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
20 Jun 2025, 13:00 BST
Clarification deadline
28 May 2025, 23:59 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

All tender documents are available via the HSE In-Tend supplier e-procurement portal. All responses and requests for clarification must be submitted via the portal. Registration is free of charge and can be completed via the following link:

in-tendhost.co.uk/hse ↗

Timeline

19 May 2025 → 25 Jul 2025 · 8 dates
  1. Tender notice published
    19 May 2025, 11:55 BST
  2. Clarification questions by
    28 May 2025, 23:59 BST
  3. Submission deadline
    20 Jun 2025, 13:00 BST
  4. Award decision expected by
    30 Jun 2025, 23:59 BST
  5. Assessment summaries sent
    1 Jul 2025, 00:00 BST
  6. Latest notice published
    1 Jul 2025, 13:01 BST
  7. Standstill ends
    10 Jul 2025, 23:59 BST
  8. Contract starts
    25 Jul 2025, 00:00 BST

Notice history

4 events · 2 releases on Find a Tender · since 19 May 2025
  1. Tender notice published
    19 May 2025, 11:55 BST
    UK4
  2. Contract award notice published
    1 Jul 2025, 13:01 BST
    UK6
  3. Status changed to complete
    1 Jul 2025, 13:01 BST
  4. Contract signature expected
    11 Jul 2025, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £120,0001 award exc. VAT
Bids received 22 from SMEs
Awarded toValueDateStatus
THOMSON REUTERS (PROFESSIONAL) UK LIMITED1 Aug 2025 – 31 Jul 2028£120,0001 Jul 2025standstill to 10 Jul 2025Standstill

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2final-stage tenders20—

Contracting authority & participating public bodies

Health and Safety Executive

Contracting authorityPublic authority - central government GB-PPON: PBXM-4389-TXVZ Redgrave Court, Merton Road, Bootle, Merseyside, Liverpool, North West, L20 7HSContact email

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender