Find a TenderClosed
Published 26 Jul 2023, 10:26 BST

Official UK procurement notice

Untitled procurement · UK public procurement notice

Official notice

Authority: AWE PLC

Framework agreement9 lotsGoodsRestricted
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 4 Sept 2023
Lots 9see the lot list below

What is being bought9 lots · detail below

Published requirement description

AWE seeks to source a multi-lot, multi-supplier framework agreement (also referred to as a “Master Agreement”) for commercially off the shelf (COTS) spares, tools and consumable items supporting site facilities management (FM). The Framework will be awarded for a 4 year period with two optional 1 year extensions (4+1+1) and anticipated total spend of £35m.

The Framework is to be awarded against the following lots:

  • Lot 1 – Adhesives, tapes and fasteners
  • Lot 2 – Hand tools
  • Lot 3 – Fluid power
  • Lot 4 – Bearings and transmissions
  • Lot 5 – Electrical and electronic consumables
  • Lot 6 – Site repairs and maintenance consumables
  • Lot 7 – Power tools
  • Lot 8 – HVAC consumables
  • Lot 9 – Security consumables

Interested parties are invited to register for access to AWE's sourcing Portal using the following URL (if not already registered):

ejkp.fa.em1.ukg.oraclecloud.com/fscmUI/faces/PrcPosR… ↗

To access the full suite of tender documents interested parties must:

  • Complete and return Mutual Confidentiality Letter as attached to the Contracts Finder Notice (URL below)
  • Submit their registration on the Portal at the above URL
  • Email [email protected] confirming the following:
  1. Portal registration submitted
  2. Company name as per Portal registration
  3. Named contact and registered email address for future tender communications as per Portal registration
  4. Attach completed Mutual Confidentiality Letter

Access to the tender documents will only be granted upon receipt of the completed and compliant Mutual Confidentiality Letter and successful Portal registration.

Contracts Finder notice: www.contractsfinder.service.gov.uk/Notice/92e2eda3-5d7e… ↗

This competition is subject to DSPCR regulations.

CPV: Accumulators, primary cells and primary batteries · Adapters · Additives for oils · Adhesive tape · Adhesives · Air compressors · Air dryers · Air filters · Air heaters · Air-conditioning appliances · Air-intake filters · Alarm systems · +406 more

How this framework works

From the published notice
Places
up to 27 suppliers
Framework period
… – … (6 yrs)
Framework value
£35,000,000

Lots and requirements (9)Procurement structure

9 lots · all with a published value
Lot #1Tapes, fasteners and adhesivesPublished value£1,334,666

Lot 1 - Tapes, fasteners and adhesives

Includes, but is not limited to the below descriptors:

Adhesives, fasteners, tapes and accessories, sealants, bolts, nuts, screws & washers etc, clamps and knobs, activators & primers, epoxies, fillers & putties, sealants, plasterboard & wall fixings, tapes inc. cloth, double sided, duct, electrical, film, masking and waterproof abrasive material (sheet paper, discs etc), O-rings. Additional information: Further to Section II.1.5 above and due to the nature of AWE’s business, interested providers will be required to sign and return a Mutual Confidentiality Letter before accessing the procurement documents. To submit a Pre-Qualification submission, interested providers are also required to successfully register on the Portal at the URL in Section I.1.

AWE intends to appoint 3 suppliers per lot.

If a provider is awarded a Master Agreement, there is no guarantee that it will be awarded any contracts for supplies. AWE may award contracts to providers on the basis of the call off process set out in the Master Agreement.

Lot #2Hand toolsPublished value£550,666

Lot 2 – Hand tools

Includes, but not limited to the below descriptors:

Bolt cutters, chisels, hammers, knives and blades, files and accessories, levels and line marking, nut drivers, picks, tweezers and precision, pipe tools, planes, pliers, riveters and setting tools, saws, hacksaw frames, screwdrivers, snips scissors and shears, spades and shovels, spanners, staplers and nailers, tape measures, tool kits and sets, torque wrenches and accessories Additional information: Further to Section II.1.5 above and due to the nature of AWE’s business, interested providers will be required to sign and return a Mutual Confidentiality Letter before accessing the procurement documents. To submit a Pre-Qualification submission, interested providers are also required to successfully register on the Portal at the URL in Section I.1.

AWE intends to appoint 3 suppliers per lot.

If a provider is awarded a Master Agreement, there is no guarantee that it will be awarded any contracts for supplies. AWE may award contracts to providers on the basis of the call off process set out in the Master Agreement.

Lot #3Fluid powerPublished value£651,583

Lot 3 - Fluid power

Includes, but not limited to the below descriptors:

Adaptors, valves (ball, gate, globe, plug, butterfly etc), blow gun and accessories, compressors, connectors and couplings, hydraulic & pneumatic couplings, filters, regulators and lubricators, fittings, hoses, tubing, ducting, pumps, push in fittings, pneumatics, hydraulics, glands, gaskets, seals, hoses and pipes, bursting discs Additional information: Further to Section II.1.5 above and due to the nature of AWE’s business, interested providers will be required to sign and return a Mutual Confidentiality Letter before accessing the procurement documents. To submit a Pre-Qualification submission, interested providers are also required to successfully register on the Portal at the URL in Section I.1.

AWE intends to appoint 3 suppliers per lot.

If a provider is awarded a Master Agreement, there is no guarantee that it will be awarded any contracts for supplies. AWE may award contracts to providers on the basis of the call off process set out in the Master Agreement.

Lot #4Bearings and transmissionsPublished value£136,291

Lot 4 - Bearings and transmissions

Includes, but not limited to the below descriptors:

Bearings & bearing housings, belts & pulleys, bushings, taper locks, chains, couplings, flange units, puller arms, pullers, separators, sprockets, gears, gear shafts, clutches, worm gearboxes & electric motors. Additional information: Further to Section II.1.5 above and due to the nature of AWE’s business, interested providers will be required to sign and return a Mutual Confidentiality Letter before accessing the procurement documents. To submit a Pre-Qualification submission, interested providers are also required to successfully register on the Portal at the URL in Section I.1.

AWE intends to appoint 3 suppliers per lot.

If a provider is awarded a Master Agreement, there is no guarantee that it will be awarded any contracts for supplies. AWE may award contracts to providers on the basis of the call off process set out in the Master Agreement.

Lot #5Electric, electronic and electromechanicalPublished value£1,926,750

Lot 5 - Electric, electronic and electromechanical

Includes, but not limited to the below descriptors:

Accessories (ballasts, resistors, capacitors, terminal blocks/connectors) batteries and chargers, extension sockets and plugs, control units, limit switches, pilot light, push buttons, generators and kinetic power transmission, components and supplies, motor components and accessories (variable speed drives, bushes, protection devices), sensors (temperature, pressure, level, speed etc) actuators, (rotary & linear), appliances with standard 3 pin plug e.g., white goods Additional information: Further to Section II.1.5 above and due to the nature of AWE’s business, interested providers will be required to sign and return a Mutual Confidentiality Letter before accessing the procurement documents. To submit a Pre-Qualification submission, interested providers are also required to successfully register on the Portal at the URL in Section I.1.

AWE intends to appoint 3 suppliers per lot.

If a provider is awarded a Master Agreement, there is no guarantee that it will be awarded any contracts for supplies. AWE may award contracts to providers on the basis of the call off process set out in the Master Agreement.

Lot #6Site repair and maintenance consumablesPublished value£719,783

Lot 6 - Site repair and maintenance consumables

Includes, but not limited to the below descriptors:

Ladders and steps, paints and accessories, magnets, lighting, lubricants, oils and greases, maintenance fluids/ lubricants, electric cable & cable accessories, PVC & metal conduit fittings, pipework & fittings (copper & black iron etc) wheelbarrows, sack trucks, non-motorised MHE, workshop furniture (benches/lockers), fire extinguishers, brackets for extinguishers, alarm call points, detector heads, dry powder, foam systems, water mist. Additional information: Further to Section II.1.5 above and due to the nature of AWE’s business, interested providers will be required to sign and return a Mutual Confidentiality Letter before accessing the procurement documents. To submit a Pre-Qualification submission, interested providers are also required to successfully register on the Portal at the URL in Section I.1.

AWE intends to appoint 3 suppliers per lot.

If a provider is awarded a Master Agreement, there is no guarantee that it will be awarded any contracts for supplies. AWE may award contracts to providers on the basis of the call off process set out in the Master Agreement.

Lot #7Power toolsPublished value£147,775

Lot 7 - Power tools

Includes, but not limited to the below descriptors:

Accessories, drills (inc combi, driver, hammer, impact), saws, screwdrivers, multi tools, air tools, batteries & chargers, burnishers, grinders, heat guns, impact drivers, impact wrenches, inspection cameras, jigsaws, polishers, riveters, sanders, saws, screwdrivers, shears, electrical mechanical test equipment (calibration equipment). Additional information: Further to Section II.1.5 above and due to the nature of AWE’s business, interested providers will be required to sign and return a Mutual Confidentiality Letter before accessing the procurement documents. To submit a Pre-Qualification submission, interested providers are also required to successfully register on the Portal at the URL in Section I.1.

AWE intends to appoint 3 suppliers per lot.

If a provider is awarded a Master Agreement, there is no guarantee that it will be awarded any contracts for supplies. AWE may award contracts to providers on the basis of the call off process set out in the Master Agreement.

Lot #8HVAC consumablesPublished value£875,000

Lot 8 - HVAC consumables

Includes, but not limited to the below descriptors:

Equipment for heating or cooling (fan assemblies, cooling coils, heater elements etc), HVAC consumables and accessories, HEPA filters, primary and other filters including safe change bags, filter housing & systems, modular & mobile filtration units, isolation dampers, fluid filters. Additional information: Further to Section II.1.5 above and due to the nature of AWE’s business, interested providers will be required to sign and return a Mutual Confidentiality Letter before accessing the procurement documents. To submit a Pre-Qualification submission, interested providers are also required to successfully register on the Portal at the URL in Section I.1.

AWE intends to appoint 3 suppliers per lot.

If a provider is awarded a Master Agreement, there is no guarantee that it will be awarded any contracts for supplies. AWE may award contracts to providers on the basis of the call off process set out in the Master Agreement.

Lot #9Security consumablesPublished value£491,750

Lot 9 - Security consumables

Includes, but not limited to the below descriptors:

Security surveillance & detection, security chains, locks, padlocks, security hardware, keys, key cabinets, key fobs. Additional information: Further to Section II.1.5 above and due to the nature of AWE’s business, interested providers will be required to sign and return a Mutual Confidentiality Letter before accessing the procurement documents. To submit a Pre-Qualification submission, interested providers are also required to successfully register on the Portal at the URL in Section I.1.

AWE intends to appoint 3 suppliers per lot.

If a provider is awarded a Master Agreement, there is no guarantee that it will be awarded any contracts for supplies. AWE may award contracts to providers on the basis of the call off process set out in the Master Agreement.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Second stage candidates
1–54 candidates invited to tender
What this means for your bid
  • The contest is a place on the framework panel, up to 27 suppliers, not a single contract.

Procedure terms & legal framework

From the official record
Procedure method
Restricted
Legal basis
CELEX · 32009L0081 Defence and Security Public Contracts Regulations 2011 (Directive 2009/81/EC)
Procurement category
Goods
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
26 Jul 2023, 10:26 BST
Last source update
26 Jul 2023, 10:26 BST
FTS notice number
2023/S 000-021603
Classification (CPV)
Accumulators, primary cells and primary batteriesAdaptersAdditives for oilsAdhesive tapeAdhesivesAir compressorsAir dryersAir filtersAir heatersAir-conditioning appliances
+408 moreAir-intake filtersAlarm systems
Delivery area
UK
Official registry OCID
ocds-h6vhtk-03ea5a Find a Tender

How it was run

Official notice
Appointment period ends
4 Sept 2023, 12:00 BST
Submission channel
{"written"}
Accepted languages
en

Timeline

26 Jul 2023 → 4 Sept 2023 · 3 dates
  1. Invitations to tender expected
    26 Jul 2023, 00:00 BST
  2. Notice published
    26 Jul 2023, 10:26 BST
  3. Admission / appointment period endsperiod end, not a bid countdown
    4 Sept 2023, 12:00 BST

Contracting authority & participating public bodies

AWE Plc

Contracting authorityBody governed by public lawDefence Aldermaston, Reading, RG7 4PRContact email

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.