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Find a TenderAwarded without competition
Published 14 Apr 2023, 15:53 BST

Official UK procurement notice

Surveying Services and Mapping Data Updates

Official notice

Authority: HM Land Registry (Central government)

ServicesAward procedure without prior publication of a call for competition
Sectors: Architecture & Engineering (71) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)
+7 moreEast Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)Wales (UKL)
Awarded value£14,600,000published contract · exc. VAT
Awarded 17 Mar 2023no call for competition
Awarded to Ordnance Survey

What is being bought

Published requirement description

Provision of Surveying services; MasterMap Daily Update Service and Feature Validation Data Set

CPV: Map-making services · Surveying services

The lotProcurement structure

single lot · no lot value published
Lot #1The contracting authority has a legal requirement (under the Land Registration Act…Awarded

The contracting authority has a legal requirement (under the Land Registration Act 2002) to create a Title Plan and Index Map based on the latest edition of the Ordnance Survey map for the purpose of land registration. To enable the contracting authority to do this, Ordnance Survey will provide the contracting authority with the following

Services:

  • Standard Surveys;
  • Tracked Surveys;
  • Check Surveys;
  • Priority Surveys;
  • MasterMap Daily Update Service;

and

  • Feature Validation Data Set (FVDS)
Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South West, Wales
Extensions: An Extension Period of between one and three years can be selected at the discretion of the contracting authority.
71354000 Map-making services

Procedure terms & legal framework

From the official record
Procedure method
Award procedure without prior publication of a call for competition
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
14 Apr 2023, 15:53 BST
Last source update
14 Apr 2023, 15:53 BST
Authority reference
HMLR700553
FTS notice number
2023/S 000-010836
Classification (CPV)
Map-making servicesSurveying services
Delivery area
North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+2 moreSouth West (UKK)Wales (UKL)
Official registry OCID
ocds-h6vhtk-03bee4 Find a Tender
Why no open competition

The works, supplies or services can be provided only by a particular economic operator due to protection of exclusive rights, including intellectual property rights

Published justification

Ordnance Survey is the national mapping agency for Great Britain. The services to be provided by Ordnance Survey Ltd (OS) under this agreement have been awarded to OS in accordance with Regulation 32(2)(b)(ii) and Regulation 32(2)(b)(iii) of the Public Contracts Regulations 2015 because OS is the sole provider of the services required due to technical reasons and due to OS's exclusive rights in respect of the MasterMap data.

OS currently creates and maintains MasterMap which is a unique asset. MasterMap is the only nationally consistent dataset for the whole of Great Britain that is updated constantly and to the standards required by the contracting authority. The ability to hold, manipulate and maintain MasterMap is restricted to OS who are a wholly owned government company. Department for Business, Energy and Industrial Strategy owns 100 % of the shares of OS.

Currently, no other company can supply the surveying services required to update MasterMap and all the necessary services required to create and maintain it. Rule 5 of the Land Registration Rules 2003 requires that title plan has to be based on an Ordnance Survey map. As the sole provider of MasterMap and the data contained in it, there is no reasonable alternative or substitute to OS available and the contracting authority has concluded that the further disaggregation of services is not possible. It would not therefore be possible for the contracting authority to conduct an open tender process as that competition is absent for technical reasons.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £14,600,0001 contract exc. VAT
Bids received 1
Contracts signed 1latest 17 Mar 2023
Awarded toValueDateStatus
Ordnance Survey£14,600,000 †—Awarded

Contracts

  • Contract 010836-2023-1 · Ordnance Survey

    Signed
    17 Mar 2023
    Value
    £14,600,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids———

Contracting authority & participating public bodies

HM Land Registry

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsGeneral public services Trafalgar House,1 Bedford Park, CROYDON, London, CR02AQContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • Ordnance Survey LimitedAwarded supplierGB-COH: 09121572 Explorer House, Adanac Drive, Nursling, Southampton, South East, SO16 0AS

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.