Supply and Support of printers and MFD

{
  "id": "029381-2026",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "3",
        "value": 1,
        "measure": "bids",
        "relatedLot": "1"
      },
      {
        "id": "1",
        "value": 44350.51,
        "measure": "lowestValidBidValue",
        "currency": "GBP"
      },
      {
        "id": "2",
        "value": 46000,
        "measure": "highestValidBidValue",
        "currency": "GBP"
      }
    ]
  },
  "date": "2026-03-31T08:23:03+01:00",
  "ocid": "ocds-h6vhtk-067873",
  "buyer": {
    "id": "GB-COH-IP28503R",
    "name": "ORBIT GROUP LIMITED"
  },
  "awards": [
    {
      "id": "029381-2026-1",
      "title": "Lot 4 - Print Devices & Associated Services",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-04124726",
          "name": "TOSHIBA TEC UK IMAGING SYSTEMS LTD."
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "GPL0190",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "hasOptions": false,
        "description": "Direct award to Toshiba via PFH - Business Solutions Framework",
        "awardCriteria": {
          "criteria": [
            {
              "type": "price"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKC"
          },
          {
            "region": "UKD"
          },
          {
            "region": "UKE"
          },
          {
            "region": "UKF"
          },
          {
            "region": "UKG"
          },
          {
            "region": "UKH"
          },
          {
            "region": "UKI"
          },
          {
            "region": "UKJ"
          },
          {
            "region": "UKK"
          }
        ]
      }
    ],
    "title": "Supply and Support of printers and MFD",
    "status": "complete",
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Orbit are looking to replace 23 printers and multifunctional devices which have reached their end-of-life. We have decided to ask our incumbent supplier Toshiba for the replacements. The contract will last for 3 year plus 2 year extension so we can maximise the use of the 23 new devices supplied, plus maximise the existing assets towards end of life.",
    "classification": {
      "id": "30000000",
      "scheme": "CPV",
      "description": "Office and computing machinery, equipment and supplies except furniture and software packages"
    },
    "procurementMethod": "limited",
    "mainProcurementCategory": "goods",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "We have 85 Toshiba print devices across our estate. The contract is due to end in April 2026. 23 of the devices must be upgraded beyond April 26 due to changes in the SMTP settings that will affect the older floor standing devices in our offices and schemes. 62 of the devices, mainly desktop type in schemes, can continue to run for at least the next 3 years. \nThere are clear advantages to remain with Toshiba. \nWe only need to replace 23 devices instead of all 85 if we stay with the same provider.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "D_OUTSIDE_SCOPE",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
        "description": "The procurement falls outside the scope of application of the directive"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-COH-IP28503R",
      "name": "ORBIT GROUP LIMITED",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKG33",
        "locality": "Coventry",
        "postalCode": "CV32SU",
        "countryName": "United Kingdom",
        "streetAddress": "Garden Court, Harry Weston Road, Binley Business Park, Binley"
      },
      "details": {
        "url": "https://www.orbit.org.uk/",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "06",
            "scheme": "COFOG",
            "description": "Housing and community amenities"
          }
        ]
      },
      "identifier": {
        "id": "IP28503R",
        "scheme": "GB-COH",
        "legalName": "ORBIT GROUP LIMITED"
      },
      "contactPoint": {
        "name": "Barbara Hunter",
        "email": "group.tenders@orbit.org.uk"
      }
    },
    {
      "id": "GB-COH-04124726",
      "name": "TOSHIBA TEC UK IMAGING SYSTEMS LTD.",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UK",
        "locality": "Chertsey",
        "postalCode": "KT16 8RB",
        "countryName": "United Kingdom",
        "streetAddress": "Abbey Cloisters, Abbey Green"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "id": "04124726",
        "scheme": "GB-COH",
        "legalName": "TOSHIBA TEC UK IMAGING SYSTEMS LTD."
      }
    },
    {
      "id": "GB-FTS-179011",
      "name": "Royal institution of chartered surveyors",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Royal institution of chartered surveyors"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "029381-2026-1",
      "title": "Lot 4 - Print Devices & Associated Services",
      "value": {
        "amount": 225000,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "029381-2026-1",
      "dateSigned": "2026-03-31T00:00:00+01:00"
    }
  ],
  "initiationType": "tender"
}