Official UK procurement notice
Supply and Support of printers and MFD
Authority: Orbit Group Limited (Public body)
What is being bought
Published requirement descriptionOrbit are looking to replace 23 printers and multifunctional devices which have reached their end-of-life. We have decided to ask our incumbent supplier Toshiba for the replacements. The contract will last for 3 year plus 2 year extension so we can maximise the use of the 23 new devices supplied, plus maximise the existing assets towards end of life.
CPV: Office and computing machinery, equipment and supplies except furniture and software packages
The lotProcurement structure
single lot · no lot value publishedLot #1Awarded
Direct award to Toshiba via PFH - Business Solutions Framework
Procedure terms & legal framework
From the official record- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 31 Mar 2026, 08:23 BST
- Last source update
- 31 Mar 2026, 08:23 BST
- Authority reference
GPL0190- FTS notice number
2026/S 000-029381- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-067873Find a Tender
- Why no open competition
- The procurement falls outside the scope of application of the directive
- Published justification
We have 85 Toshiba print devices across our estate. The contract is due to end in April 2026. 23 of the devices must be upgraded beyond April 26 due to changes in the SMTP settings that will affect the older floor standing devices in our offices and schemes. 62 of the devices, mainly desktop type in schemes, can continue to run for at least the next 3 years.
There are clear advantages to remain with Toshiba.
We only need to replace 23 devices instead of all 85 if we stay with the same provider.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Toshiba TEC UK Imaging Systems LTDLot 4 - Print Devices & Associated Services | £225,000 † | — | Awarded |
Contracts
Lot 4 - Print Devices & Associated Services · Toshiba TEC UK Imaging Systems LTD
- Signed
- 31 Mar 2026
- Value
- £225,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| Lot 1 | 1bids | — | — | — |
| Whole notice | — | — | — | £44,351 – £46,000 |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Royal institution of chartered surveyorsReview body
Bidders & participating suppliers
1 commercial party on the notice- TOSHIBA TEC UK IMAGING SYSTEMS LTD.Awarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.