Find a TenderAwarded without competitionContract details notice

Published 26 Sept 2025, 16:13 BST

Official UK procurement notice

South London Legal Partnership Case Management System

Official notice

Authority: London Borough of Merton (Local council)

Direct award

Sectors: Business Services & Consultancy (79) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)

+6 more

East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)

Awarded value£507,000published award · inc. VAT

Awarded 26 Sept 2025no call for competition

Awarded to SYNEXTRA LIMITED

What is being bought

Published requirement description

Hosting and management of the South London Legal Partnership (SLLP) Virtual Desktop (AVD) environment, including the Visual Files solution.

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded

Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South West

79100000 Legal services

Procedure terms & legal framework

From the official record

Procedure method: Direct award
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 26 Sept 2025, 16:13 BST
Last source update: 28 Oct 2025, 11:16 GMT
Authority reference: DN792059
FTS notice number: 2025/S 000-068870
Latest notice: Contract details notice (UK7)
Delivery area: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 more
South West (UKK)
Official registry OCID: ocds-h6vhtk-05a384 Find a Tender

Why no open competition: Urgency
Published justification: There is an imperative around the delivery of service to the c160 legal colleagues and there is an ongoing reliability issue with this system being hosted and managed in the London Borough of Merton infrastructure environment. This in part to the rapid change schedule in place to modernise the LBM technology stack but also due to the clinical environmental requirements for the Lexis Nexis Visual Files solution.

Notice history

4 events · 3 releases on Find a Tender · since 26 Sept 2025

Transparency notice published
26 Sept 2025, 16:13 BST
UK5
Contract award notice published
16 Oct 2025, 10:19 BST
UK6
Contract signature expected
16 Oct 2025, 23:59 BST
scheduled
Contract details notice published
28 Oct 2025, 11:16 GMT
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value (inc. VAT) £507,0001 award inc. VAT; no net value published

Contracts signed 1latest 15 Oct 2025

Awarded to	Value	Date	Status
SYNEXTRA LIMITED20 Oct 2025 – 5 Oct 2028	£507,000 inc. VAT	26 Sept 2025	Awarded

Contracts

Contract 1 · SYNEXTRA LIMITED
Signed
15 Oct 2025
Value
£507,000 inc. VAT
Period
20 Oct 2025 – 5 Oct 2028
Status
active
No agreed KPIs: Performance could not appropriately be assessed using KPIs

Contracting authority & participating public bodies

London Borough of Merton

Contracting authorityPublic authority - sub-central government GB-PPON: PLZQ-1654-VNHW Merton Civic Centre, London Road, Morden, London, SM4 5DXContact email

Bidders & participating suppliers

1 commercial party on the notice

SYNEXTRA LIMITEDAwarded supplierGB-COH: 09134843GB-PPON: PXZH-3833-LYRN Fifth Floor, 401 Faraday House, Warrington, North West, WA3 6GAContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender28 Oct 2025, 11:16 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender16 Oct 2025, 10:19 BST
Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender26 Sept 2025, 16:13 BST