Solent Transport - Future Transport Zone - Dynamic Purchasing System

CPV: Administrative services for business operations · Advertising and marketing services · Advertising film production · Advertising video-tape production · Bicycles · Environmental monitoring other than for construction · Evaluation consultancy services · General management consultancy services · Industry specific software package · Installation of street furniture · Marketing management consultancy services · Monitoring and control services · +10 more

Type

Dynamic market

Procedure method

Restricted procedure

Legal basis

CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)

Procurement category

Services

Notice status

Closed

Procurement threshold

Unspecified in notice

Regulatory regime

Standard

Commercial structure

Dynamic market

Who may use this agreement

Any qualifying supplier may apply while the market is open

Competition type

Competitive procedure

GPA / WTO covered

Yes (GPA)

Recurring procurement

No (one-off requirement)

First published

4 Mar 2021, 00:48 GMT

Last source update

4 Mar 2021, 00:48 GMT

FTS notice number

2021/S 000-004302

Classification (CPV)

Administrative services for business operationsAdvertising and marketing servicesAdvertising film productionAdvertising video-tape productionBicyclesEnvironmental monitoring other than for constructionEvaluation consultancy servicesGeneral management consultancy servicesIndustry specific software packageInstallation of street furniture

+12 more

Marketing management consultancy servicesMonitoring and control services

Delivery area

South East (UKJ31)

Official registry OCID

ocds-h6vhtk-02982c Find a Tender

Publisher note: SOLENT TRANSPORT & FTZ PROGRAMME OVERVIEW Solent Transport is a partnership comprising Hampshire County Council, Portsmouth City Council and Isle of Wight Council, working together to make sure everyone benefits from transport planning solution in the Solent area. Solent Transport successfully bid for FTZ funding from the Department of Transport. The objective of the FTZ programme is to test and trial innovative, digitally enabled shared transport services, modes and business models at scale to establish risk and benefits. The projects to be trialled as part of the FTZ programme are focused on 2 themes: 1. Personal mobility 2. Sustainable urban logistics In addition, a behavioural change marketing and communications strategy will be implemented across the programme with monitoring and evaluation also undertaken to understand the impact and effectiveness of individual projects and collectively across the overall programme. Full details of the FTZ bid can be found at https://www.solent-transport.com/images/Bids/FMZ_EOI_form.pdf DPS ACCESS Whilst the establishment of the DPS is driven by the Solent FTZ programme, the agreement may also be used by Solent Transport as well as the Contracting Authorities located within the Solent region as listed below to source related requirements which fall outside of the FTZ programme. • Portsmouth City Council • Southampton City Council • Hampshire County Council • Isle of Wight Council • Havant Borough Council • Fareham Borough Council • Gosport Borough Council • Eastleigh Borough Council • Test Valley Borough Council • University of Portsmouth • University of Southampton • Solent University • Solent NHS Trust The DPS may also be extended - subject to issue of a Corrigendum Notice - to cover additional geographical areas and allow access to further Contracting Authorities. DPS ACTIVE & FUTURE LOTS Initially applications are invited against 3 specific Lots only, being: • Lot 1 - Marketing and Communication Services • Lot 2 - Consultancy Services • Lot 3 - Bike Share Schemes Establishment of these DPS Lots is required imminently in order to progress the FTZ programme. Suppliers may apply for entry onto the DPS in respect of any or all of the Lots listed above as well as the further future Lots will be activated in time summarised below. In addition to the above Lots the following Lots will also form part of the DPS but at present are not open for applications, however interested suppliers are able to submit expressions of interest in respect of future submission of formal applications once the Lots are activated and participation in any pre-activation soft market testing exercises. • Lot 4 - Freight • Lot 5 - Data Collection • Lot 6 - Transport Modelling In addition to the 3 future Lots above further Lots that relate to personal mobility services are also likely be added in the future. Due to the Covid-19 pandemic, the appeal of shared transport modes has decreased and therefore these elements of the FTZ programme have been put on hold pending further review. As these projects are re-started, further Lots for Lift Share, Mobility Credits and Direct Demand Responsive Transport (DDRT) are likely to be introduced to the DPS. EXPANSION OF DPS The value and scope of the DPS is likely to vary significantly over the term through expansion / suspension / termination of established Lots, launching of new Lots, extensions to the term of the agreement and expanding access to further contracting authorities. As the DPS is expanded and extended the FTS Notice will be updated as required via publication of a Corrigendum Notice which may, dependent upon the nature of the additions, open additional further structured calls for competition subject to minimum time periods for submission of applications in accordance with Regulation 32 (9) of the Public Contracts Regulations (2015) (PCR 2015). DPS OPERATION & ADMINISTRATION Following operational commencement of the DPS suppliers may apply for entry onto active Lots, request update of company / product /commercial information or express interest in future Lots on an ongoing open basis. The Council will ensure that all applications and information update requests are processed and confirmed within 10 working days as per Regulation 34 (16) of PCR 2015. Whilst not mandatory suppliers are encouraged to also submit additional commercial information covering prices, rates, CVs, operation models, terms, etc. when submitting applications and information update requests. This will go towards developing the application of the DPS on an e-catalogue basis which will assist in streamlining call off contract processes. DPS CALL OFF CONTRACTING MODELS The DPS will be used over time to source a wide range of services, supplies and to a lesser extent works utilising a broad range of contracting forms and financing arrangements which will allow for award via contracts, concessions and grants. Call off contracts may be let using any form of contract as relevant to the requirements in question and may include, but are not limited to, the Council's standard terms for services, goods, consultancy, concessions, etc., NEC4, industry / market specific forms, supplier terms. DPS CALL OFF PROCESS OPTIONS A number of call-off mechanisms may be used to award contracts via the DPS once in operation. MINI-COMPETITION • Used where further testing of the market is required to ensure innovation, quality of service and cost competitiveness, and on high value schemes/commissions. • All suppliers from a Lot to be invited to participate in a mini competition. Where the requirement is of a specialist nature, or where there are a large number of suppliers, a sifting brief may be used to reduce the number of participants and the cost of bidding for all parties. The sifting brief will be published to all Lot suppliers who will have the opportunity to participate. • Mini-competitions will be open for a minimum of 10 calendar days in accordance with Regulation 32 (11) of PCR 2015, although this will be substantially longer for more complex and higher value schemes. • The preferred bidder will be the most economically advantageous tender, evaluated in accordance with the published mini-competition criteria. • No restrictions will be placed on quality/cost ratios and each contracting authority will be able to set these in accordance with their requirements. MINI-COMPETITION - INVITATION ONLY QUOTATION • Available for low and medium value projects that should not exceed a total value of £100,000, although this will be at the discretion of the Contracting Authority in question. • To be used in accordance with the contracting authority's own constitutional guidelines and legal advice. For example, Portsmouth City Council may opt to use this process for below tender threshold (£100K) projects in accordance with its CPRs, however Southampton City Council may decide to use this for projects under £25K in accordance with their own procedural rules. • Ideally a minimum of 3 and a maximum of 6 suppliers should be selected from the relevant Lot to participate in a quotation. Selected suppliers will be chosen based on information available to the contracting authority including supplier experience, indicated capabilities, known capacity and publicly available information. • Once suppliers have been selected, the general mini-competition process as set out above will be used. DIRECT AWARD A direct award may be used on the following grounds and subject to risk assessment by the Contracting Authority which is undertaking the call off: • Repeat Work Basis - This may apply where the supplier has undertaken a similar commission in terms of either technical scope, type of structure, nature of activities, etc. either via a contract let via the DPS or via alternative means of sourcing, and either in relation to a commission undertaken for the Contracting Authority undertaking the call off or for another UK Contracting Authority. • Work Development Basis - This applies where the supplier has been commissioned to undertake an initial set of activities, which at completion subsequently lead to identification of a further set of activities required to develop the project in question. Or where it is identified that activities commissioned require expansion in terms of either scope, volume, value, etc. in order to effectively complete the commission. • 'Catalogue' Draw Down Basis - This applies where the Contracting Authority is able to identify the supplier who is best placed to fulfil the requirements by review of commercial information regarding pricing, rates, resources, operating models, terms, etc. submitted by suppliers at DPS application or via information update request.

Admission period ends

6 Apr 2021, 12:00 BST

Submission channel

{"electronicSubmission"}

Accepted languages

en