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Official procurement procedure
Scheduled & Unscheduled Maintenance for Mercedez-Benz HGV Trucks
Direct award
No classification published
Location not published
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Intelligence
Published evidence · v1
Prepared 7 Sept 2026, 16:20 BST
A pre-calculated analytical view of official UK procurement facts, competition benchmarks and decision timelines.
Bid readiness
Review notice
Check official notice for submission route
Scope structure
1lots
CPV family not published
Decision Velocity
~52 days
Sector median: 52 days
Contract lifecycle
Not published
No published extension signal
Pricing & Budget Savings
£2,583,000
2 award suppliers linked
Bidding Competition
Not published
No bid spread metrics published
Sector Market Benchmark (CPV 50)
Based on 162 published procedures
Median Winning Discount
63.76%
Typical Bids Received
1 bidders
Typical Evaluation Window
52 days
Top Contenders in this Sector (CPV 50)
Active commercial suppliers winning public contracts in this field
| Supplier | Awards won in sector | Total awarded value | Avg. winning discount |
|---|---|---|---|
| 18 contracts | £3,914,232,084 | At ceiling / not disclosed | |
| 18 contracts | £28,350,389 | -1.9% below budget | |
| 17 contracts | £4,712,494,240 | -26.8% below budget | |
| 16 contracts | £10,056,966,649 | At ceiling / not disclosed | |
| 16 contracts | £4,493,885,061 | At ceiling / not disclosed | |
| 13 contracts | £818,779,084 | At ceiling / not disclosed | |
| 13 contracts | £168,826 | At ceiling / not disclosed | |
| 12 contracts | £906,185,012 | At ceiling / not disclosed | |
| 12 contracts | £293,710 | At ceiling / not disclosed | |
| 12 contracts | £98,889 | At ceiling / not disclosed |
Evidence coverage
5/12 core inputs published
Comparable published opportunities
Method: tender-intelligence-v1. Values and dates are retained OCDS facts; missing source data remains unknown.Historic records ranked from matching published evidence. They are research comparables, not expected competitors or a price forecast.
No sufficiently evidenced comparable record has been calculated yet.Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Wales & West Utilities Limited: "Scheduled & Unscheduled Maintenance for Mercedez-Benz HGV Trucks". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
| Contracting Authority | Wales & West Utilities Limited | Scope & Categories | Not published | Submission Window | complete No deadline published |
|---|---|---|---|---|---|
| Submission Gateway | Direct notice route | Legal Basis & Regime | 2023/54 · Direct award | Estimated Value (exc. VAT) | Not published |
Bidder Intelligence · Authority Profile: Wales & West Utilities Limited
Market Analytics
Derived from OCDS awards & bid statistics
Published history for Wales & West Utilities Limited. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Competition Density
Not availableNo published reports
Supplier ConcentrationModerate Concentration
WARM WALES - CYMRU GYNNESTop vendor: 41.01% of attributable valuePayment Terms
Check noticePublished terms
Coverage: 7 active published awards; 0 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers With This Authority (All Sectors):
No direct historical awards retained specifically in CPV 50; showing top suppliers across overall authority spend.
| Supplier Name | Historic Awards | Attributable Value | Avg. Price Discount |
|---|---|---|---|
| WARM WALES - CYMRU GYNNES | 1 win | £2,000,000 | — |
| MIND (THE NATIONAL ASSOCIATION FOR MENTAL HEALTH) | 1 win | £1,150,000 | — |
| BRITISH KIDNEY PATIENT ASSOCIATION(THE) | 1 win | £1,100,000 | — |
| SUSTAINABLE COMMUNITY SOLUTIONS LIMITED | 1 win | £626,967 | — |
Procedure terms
Contracting AuthorityWales & West Utilities Limited | Procedure methodDirect award | Procurement categoryNot published |
Statuscomplete | Framework / DPSNot published | CompetitionNot published |
Above thresholdNot published | Legal basisUKPGA · 2023/54 | Tender period startsNot published |
Clarification deadlineNot published | Electronic submissionNot published | Submission languagesNot published |
Published7 Sept 2026, 13:18 BST | Last source update7 Sept 2026, 13:18 BST | Recurring procurementNot published |
ClassificationNot published | ||
Delivery areaLocation not published | ||
OCIDocds-h6vhtk-06d40e | ||
What is being bought
WWU have followed the Direct Award Procedure to appoint contracts with suppliers across the WWU geographical network to provide the services outlined below. These contracts will be with Mercedez-Benz approved garages who can provide scheduled and unscheduled maintenance.
The suppliers will support a fleet of 55 HGV Grab Trucks across WWU geography (Wales, South and Southwest England) These HGV's are 8 wheeled, 32 tonne grabs and 12ft. high so suitable premesis needs to be available.
It is not expected that you will need to cover the entire WWU geography.
Due to the safety critical nature of our industry and the work we carry out, all electrical repairs and updates must be carried out by a Mercedez-Benz approved repairer and must have approved use of the Mercedez-Benz uptime diagnostic tool.
Additional Requirements:
- The supplier must be able to complete at least 75% of the activity themselves, and only outsource the 25% which may be mechanical only in nature. Therefore, the supplier must also have an appropriate sub contractor vetting process.
- The supplier must offer a mobile servicing option to conduct on-site repair and maintenance activities at WWU depots, where appropriate.
- The supplier must provide operators-licence inspections and MOT preparing/testing as part of a single-visit service schedule.
- The supplier must meet all relevant health and safety, and waste management processes.
- The supplier must be able to provide regular reporting including spend broken down by service and vehicle, VOR time, service call out times and parts pricing tracker.
- The supplier must provide a call out service within the WWU geography.
What changed
From the official release history
- Official notice release published
7 Sept 2026, 13:18 BST - Official notice release published
27 Jul 2026, 11:04 BST
Lots and requirements (1)
Published by the contracting authority
- Lot 1 · #1Individual lot title not publishedcompletePublished valueNot publishedThe source published no individual title or description for this lot.Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
Timeline
- Procedure published
7 Sept 2026, 13:18 BST - Award pending
7 Sept 2026, 00:00 BST · £2,583,000
Commercial outcome and competition
Awards EURO COMMERCIALS (SOUTH WALES) LIMITED, RYGOR GROUP LTD £2,583,000 · 7 Sept 2026, 00:00 BST · pending · lots 1 |
ContractsNo contract published |
Bid statisticsNo aggregate bid statistics published |
Buyer and organisations in this procedure
Wales & West Utilities Limited
Contracting authority GB-COH-05046791Award and contract changes
Documents (1)
Official links; attachments are not copied
- 7 Sept 2026, 13:18 BST
Related procedures (0)
No related procedures published
Planning and rationale
Planning budgetNot published |
No-engagement rationaleNot published |
Procedure rationaleThis procurement has been unbdertaken in accordance with the Procurement Act 2023, utilising the Direct Award procedure (outlined in Schedule 5, section 41 of The Procurement Act 2023). The proposed justification is;
"Single Supplier - (a) due to an absence of competition for technical reasons, only a particular supplier can supply the goods, services or works required, and (b) there are no reasonable alternatives to those goods, services or works."
A Pre-Market Engagement Notice was published on 27th April 2026 and expired on 11th May 2026. The purpose of this notice was to test the potential direct award justification. Suppliers were invited to express their interest based on our mandatory requirements.
WWU received no expressions of interest to this notice. This supported the decision to follow the Direct Award Procedure.
The detailed justification was as follows:
WWU currently operates 55 Mercedez Benz HGV's across our network, they are used to support our Build & Repair (B&R) operations in their daily activity with planned and unplanned work.
Maintaining vehicle compliance and road worthiness is critical to ensuring the operational effectiveness of the BR teams and adherence to the operators license requirements. Scheduled and Unscheduled Maintenance of our Mercedez Benz HGV's can only be carried out by Mercedez Benz approved repairers. It has been identified that only 2 suppliers within the Wales and West Utilities geographical area are Mercedez Benz approved repairers, with the capacity to support WWU fleet and have authorised access to the Mercedez Benz uptime diagnostic tool.
They key operational factors supporting the decision of Direct Award are as follows:
- Emergency Response Times: MB approved repairs often involve critical infrastructure or safety critical assets. A supplier based outside Wales and West Utilities (WWU) geographical boundaries cannot meet strict emergency service level agreements (SLA's), such as arriving on-site within 1 to 2 hours of a fault occurring.
- Logistical and Transit Emissions: Shipping heavy equipment, specialised parts or deploying technical fleets from outside the region introduced severe logistical delays. It also contradicts WWU environmental sustainability targets by significantly increasing transport emissions.
- Local Mutual Aid & Network Knowledge: Familiarity with the specific regional topography, local authority permitting rules and existing network configurations is vital. External providers lack this established local ecosystem, risking prolonged VOR effecting service ability.
- Proximity of Specialised Workshops: if the repairs require assets to be transported to a specialised Mercedez Benz workshop, transmit times outside the geographical area introduce unacceptable downtime for critical fleet or plant operations.
While MB approved repair capabilities exist nationally, WWU requires a localised service delivrey model to guarantee network integrity and compliance with statutory safety timelines. Specifically, repair technicians must respond to network incidents within 60 to 90 minutes, this SLA is also written in all the scope documents for the in-house project.
Providers situations outside the WWU geographical footprint cannot realistically satisfy these response windows due to transit distances. Therefore, the requirement is not restricted to local providers by preference, but by the objective operational necessity of geographical proximity to ensure uninterrupted utility service.
O0n this basis, it has been determined that a direct award was justified under the Procurement Act 2023 (Schedule 5, section 41) due to the absence of competition for technical reasons. |