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Find a TenderAwardedContract details notice
Published 27 Mar 2025, 12:46 GMT

Official UK procurement notice

Rodbourne Cheney Play Area

Official notice

Authority: Central Swindon North Parish Council (Local council)

WorksOpen procedureAbove thresholdConcessionSME suitableVCSE suitable
Sectors: Musical instruments, sport goods, games, toys, handicraft, art materials and accessories (37)Machinery for mining, quarrying, construction equipment (43)Construction & Civil Engineering (45)
+1 moreRepair & Maintenance (50)
 Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)
+6 moreEast Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)
Concession value (operator's revenue)£290,000operator revenue, not the authority's budget
Submissions closed 28 Apr 2025awarded 18 Jun 2026
Awarded to Wicksteed Leisure Ltd
Contract term 4 moends 1 Oct 2025 · up to 1 Oct 2027 with extensions · starts 1 Jun 2025

What is being bought

Published requirement description

Design, supply and installation of an inclusive play area at Rodbourne Cheney, Swindon, including play equipment, safety surfacing, associated groundworks, fencing, seating and related installation works.

The contract also includes options, as set out in the original procurement, for additional play area enhancements, maintenance and inspection services, and further similar play area projects at other locations within the parish during the contract period up to the value of £348,000 Inc VAT

  • Not divided into lots: Central Swindon North Parish Council (CSNPC) has chosen to procure this contract as a single integrated project rather than dividing it into separate lots. This decision is based on the following considerations: Efficiency and Coordination A single supplier will ensure seamless integration of play equipment, surfacing, fencing, and installation. Dividing the contract could introduce risks of delays or inconsistencies between suppliers. Single-Point Responsibility Appointing one contractor will simplify project management and accountability. This reduces potential disputes over responsibility for different elements of the project. Cost-Effectiveness Bundling all works under one contract may lead to economies of scale, reducing overall costs. Managing multiple smaller contracts could increase administrative and procurement costs. Specialist Supplier Expertise The required works are closely interlinked, meaning a single contractor with experience in play area design and installation is best placed to deliver a fully integrated solution. Future Flexibility This procurement is structured as a framework agreement or term contract, allowing additional works to be awarded under the same contract without needing separate procurements. For these reasons, CSNPC has opted for a single contract award while ensuring that all elements of the project meet the necessary standards for quality, safety, and inclusivity.

CPV: Dismantling equipment · Installation of street furniture · Landscaping work for playgrounds · Park and playground equipment · Playground climbing apparatus · Playground equipment · Playground merry go rounds · Playground see saws · Playground slides · Playground swings · Playground tunnels · Repair and maintenance services of playground equipment

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 4 moSMEVCSEPublished value£290,000
Contract period: 1 Jun 2025 – 1 Oct 2025 (4 mo) · up to 1 Oct 2027 with extensionsValue: £290,000 exc. VAT · £348,000 inc. VAT
Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South WestEligibility: SME eligibleVCSE eligible
Extensions: The contract includes the following options, which may be exercised at the council's discretion, subject to budget availability, performance evaluation, and strategic needs: 1. Additional Play Area Enhancements Scope: The council may require supplementary play equipment, accessibility improvements, or sensory play features beyond the initial installation. Circumstances for Use: If further funding is secured, community feedback identifies additional needs, or if phased development is preferred. 2. Ongoing Maintenance & Inspection Services Scope: The contractor may be engaged for routine maintenance, annual safety inspections, and minor repairs beyond the defects liability period. Circumstances for Use: If the council determines that outsourced maintenance offers better value for money or aligns with long-term asset management plans. 3. Future Play Area Developments Scope: The council may extend the contract to cover additional play area projects in other locations within the parish. Circumstances for Use: If the council intends to standardize equipment and surfacing across multiple sites, ensuring continuity of design and maintenance. 4. Adjustments to Scope Due to Budgetary Changes Scope: The contract allows flexibility to adjust the scope based on available funds, which may include scaling up or down the number of equipment pieces or modifying surfacing choices. Circumstances for Use: If external grants, sponsorships, or council budget changes impact the project scope. These options provide the council with a cost-effective mechanism to enhance, maintain, and expand its play facilities while maintaining procurement efficiency and contractor continuity. · 1. Extension Provisions This contract includes the potential for extensions, subject to performance, budget availability, and the ongoing needs of the Central Swindon North Parish Council (CSNPC). Extensions may be considered in the following circumstances: Additional Play Area Works: If the council identifies further play area improvement needs, such as expansion, additional equipment installation, or surfacing enhancements. Maintenance & Repairs: If there is a requirement for ongoing servicing, maintenance, or remedial works on the newly installed play area equipment and infrastructure. Future Play Area Projects: The contract may be extended to cover similar works in other locations within the parish if deemed cost-effective and beneficial. 2. Possible Extension Periods The initial contract term covers the design, supply, and installation of the inclusive play area. The contract may include one or more extensions, up to a total of two (2) years beyond the original contract period, at the council's discretion. Each extension will be reviewed and awarded based on performance, compliance with service levels, and available funding. 3. Justification for Extensions Ensuring consistency in design and installation quality across multiple sites. Avoiding delays and additional procurement processes if further works are needed. Leveraging economies of scale with a contractor already familiar with the site and requirements.
37535200 Playground equipment37535210 Playground swings37535220 Playground climbing apparatus37535230 Playground merry go rounds37535240 Playground slides37535250 Playground see saws

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 35%Price: 60%Environmental: 5%
Published sub-criteria (6)
  • Design & Compliance with Technical Specifications: 15%
  • Experience & Track Record: 10%
  • Ability to Complete Ahead of October 2025: 5%
  • Warranty & Aftercare: 5%
  • Price: 60%
  • Sustainability & Environmental Considerations: 5%
Published award criteria (6)
  • Price
  • Design & Compliance with Technical Specifications: The proposal must demonstrate adherence to all required standards and accessibility requirements.
  • Experience & Track Record: Contractors must provide evidence of successfully delivering similar projects in the last five years
  • Ability to Complete Ahead of October 2025: Bidders who can complete the project earlier without compromising quality may score higher
  • Sustainability & Environmental Considerations: The use of environmentally friendly materials and sustainable practices will be considered.
  • Warranty & Aftercare: Contractors must provide clear commitments to aftercare, including warranties and maintenance support.
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Concession
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
27 Mar 2025, 12:46 GMT
Last source update
17 Aug 2026, 12:51 BST
Award evaluation window
Submission end – 1 Jun 2025
Authority reference
RCPA / CSNPC
FTS notice number
2025/S 000-011539
Latest notice
Contract details notice (UK7)
Classification (CPV)
Dismantling equipmentInstallation of street furnitureLandscaping work for playgroundsPark and playground equipmentPlayground climbing apparatusPlayground equipmentPlayground merry go roundsPlayground see sawsPlayground slidesPlayground swings
+2 morePlayground tunnelsRepair and maintenance services of playground equipment
Delivery area
North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 moreSouth West (UKK)
Official registry OCID
ocds-h6vhtk-04f978 Find a Tender

How it was run

Official notice
Run through: portal not identified
Electronic submission allowedLanguage: EN
Submission deadline
28 Apr 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

centralswindonnorth-pc.gov.uk ↗

Timeline

27 Mar 2025 → 17 Aug 2026 · 5 dates
  1. Tender notice published
    27 Mar 2025, 12:46 GMT
  2. Submission deadline
    28 Apr 2025, 12:00 BST
  3. Contract starts
    1 Jun 2025, 00:00 BST
  4. Award decision expected by
    1 Jun 2025, 23:59 BST
  5. Latest notice published66 days ago
    17 Aug 2026, 12:51 BST

Notice history

4 events · 3 releases on Find a Tender · since 27 Mar 2025
  1. Tender notice published
    27 Mar 2025, 12:46 GMT
    UK4
  2. Tender notice published
    2 Apr 2025, 07:17 BST
    UK4
  3. Contract details notice published
    17 Aug 2026, 12:51 BST
    UK7
  4. Status changed to complete
    17 Aug 2026, 12:51 BST
Published amendments (1)

Addition of clarification questions & answers

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £290,0001 contract exc. VAT
Contracts signed 1latest 18 Jun 2026
Awarded toValueDateStatus
Wicksteed Leisure LtdSME£290,000 †—Awarded

Contracts

  • Rodbourne Cheney Play Area · Wicksteed Leisure LtdSME

    Signed
    18 Jun 2026
    Value
    £290,000
    Period
    1 Jul 2026 – 31 Oct 2026 · up to 1 Oct 2027 with extensions
    Status
    active
    Extensions
    The contract may be extended up to 1 October 2027. Extensions may include additional play area improvement works, supplementary equipment and surfacing, maintenance and remedial works, and similar play area projects at other locations within the Central Swindon North Parish Council area, subject to performance, budget availability and Council requirements.
    Options
    The Council may exercise options for additional play area enhancements, accessibility and sensory play improvements, maintenance and inspection services, and further similar play area developments at other locations within the parish during the contract period. The options may be exercised subject to budget availability, satisfactory supplier performance and the Council's operational requirements.

Contracting authority & participating public bodies

Central Swindon North Parish Council

Contracting authorityPublic authority - sub-central government GB-PPON: PNJV-3912-DWLW Moredon Sporting Hub Cheney Manor Ind Estate, Swindon, South West, SN2 2QJContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • WICKSTEED LEISURE LIMITEDAwarded supplierGB-COH: 00603152GB-PPON: PDWX-4294-HVBN Digby Street, Kettering, East Midlands, NN16 8YJContact email

Official documents & specifications (14)

Official links; attachments are not copied

Tender pack and attachments

Show 3 more documents

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender