Rio Community EPR

{
  "id": "062952-2025",
  "tag": [
    "award",
    "contract"
  ],
  "date": "2025-10-07T15:27:22+01:00",
  "ocid": "ocds-h6vhtk-05a9be",
  "buyer": {
    "id": "GB-NHS-RNN",
    "name": "NORTH CUMBRIA INTEGRATED CARE NHS FOUNDATION TRUST"
  },
  "awards": [
    {
      "id": "1",
      "items": [
        {
          "id": "1",
          "relatedLot": "1",
          "deliveryAddresses": [
            {
              "region": "UKC",
              "country": "GB",
              "countryName": "United Kingdom"
            },
            {
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              "country": "GB",
              "countryName": "United Kingdom"
            },
            {
              "region": "UKE",
              "country": "GB",
              "countryName": "United Kingdom"
            },
            {
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              "country": "GB",
              "countryName": "United Kingdom"
            },
            {
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              "country": "GB",
              "countryName": "United Kingdom"
            },
            {
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              "country": "GB",
              "countryName": "United Kingdom"
            },
            {
              "region": "UKI",
              "country": "GB",
              "countryName": "United Kingdom"
            },
            {
              "region": "UKJ",
              "country": "GB",
              "countryName": "United Kingdom"
            },
            {
              "region": "UKK",
              "country": "GB",
              "countryName": "United Kingdom"
            }
          ],
          "additionalClassifications": [
            {
              "id": "48000000",
              "scheme": "CPV",
              "description": "Software package and information systems"
            },
            {
              "id": "72000000",
              "scheme": "CPV",
              "description": "IT services: consulting, software development, Internet and support"
            }
          ]
        }
      ],
      "value": {
        "amount": 208267,
        "currency": "GBP",
        "amountGross": 249921
      },
      "status": "pending",
      "documents": [
        {
          "id": "062952-2025",
          "url": "https://www.find-tender.service.gov.uk/Notice/062952-2025",
          "format": "text/html",
          "noticeType": "UK5",
          "description": "Transparency notice on Find a Tender",
          "documentType": "awardNotice",
          "datePublished": "2025-10-07T15:27:22+01:00"
        }
      ],
      "suppliers": [
        {
          "id": "GB-COH-02343760",
          "name": "ACCESS UK LTD"
        }
      ],
      "milestones": [
        {
          "id": "1",
          "type": "futureSignatureDate",
          "status": "scheduled",
          "dueDate": "2025-10-07T23:59:59+01:00"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "aboveThreshold": false,
      "contractPeriod": {
        "endDate": "2027-09-15T23:59:59+01:00",
        "startDate": "2025-10-07T00:00:00+01:00"
      },
      "mainProcurementCategory": "services"
    }
  ],
  "tender": {
    "id": "C338836",
    "lots": [
      {
        "id": "1",
        "status": "complete",
        "suitability": {
          "vcse": true
        }
      }
    ],
    "title": "Rio Community EPR",
    "status": "complete",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "This is a community EPR for women and children.",
    "specialRegime": [
      "lightTouch"
    ],
    "procurementMethod": "direct",
    "procurementMethodDetails": "Direct award",
    "procurementMethodRationale": "Key justifications\nSingle-supplier technical dependency: The current Community EPR is deeply integrated with local workflows, interfaces, device endpoints, and vendor-specific data structures, making immediate replacement technically impractical and unsafe.\nContinuity of clinical care and patient safety: Any interruption, parallel migration, or hurried cutover risks data loss, access delays, and clinical safety incidents for core community services.\nInteroperability with existing systems: The incumbent provides proven, live interfaces to acute EPRs, pathology, community devices, and commissioning feeds that would require time-consuming re-engineering if changed.\nData migration and integrity risk: Preserving a stable supported platform until a carefully planned migration reduces the likelihood of corrupted historical records, audit gaps, and downtime.\nCo-terming and strategic procurement alignment: Extending the incumbent allows the Trust to co-term community and acute solutions so the forthcoming competitive procurement can target a single, comprehensive EPR, improving future competition and total cost of ownership.\nTime required for safe procurement and transition: A competitive tender, detailed clinical evaluation, implementation planning, and a safe transition window require a multi‑year runway that a direct award extension provides.\nValue for money compared with stop-gap replacement: Replacing the system now would incur duplicate costs for parallel licensing, re-training, new interfaces, and accelerated implementation premiums, which outweigh a limited extension to the incumbent.\nSupplier capability and service continuity: Access UK Ltd has demonstrable operational support, local experience, and existing contractual responsibility for system maintenance and clinical uptime.\nFinancial and commercial rationale\nAvoidance of sunk and duplicate costs: Extending the incumbent prevents immediate duplication of licensing, integration, and training costs that would be unavoidable with a fast replacement.\nControlled procurement spend: A fixed-term extension allows budgeting and consolidation of bids in the downstream tender, improving negotiation leverage and total contract value control.\nReasonable short-term pricing lever: The direct award can include performance and pricing reviews to protect value for money during the extension term.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "singleSuppliersTechnicalReasons"
      },
      {
        "id": "additionalRepeatExtensionPartialReplacement"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-NHS-RNN",
      "name": "NORTH CUMBRIA INTEGRATED CARE NHS FOUNDATION TRUST",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKD12",
        "country": "GB",
        "locality": "Carlisle",
        "postalCode": "CA2 7HY",
        "countryName": "United Kingdom",
        "streetAddress": "Cumberland Infirmary, NCIC Trust HQ, Pillars Building, Infirmary Street"
      },
      "details": {
        "url": "https://www.ncic.nhs.uk/",
        "classifications": [
          {
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - central government"
          }
        ]
      },
      "identifier": {
        "id": "RNN",
        "scheme": "GB-NHS"
      },
      "contactPoint": {
        "email": "ncicpurchasing@mbht.nhs.uk"
      },
      "additionalIdentifiers": [
        {
          "id": "PDXN-7482-RVVM",
          "scheme": "GB-PPON"
        }
      ]
    },
    {
      "id": "GB-COH-02343760",
      "name": "ACCESS UK LTD",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKF22",
        "country": "GB",
        "locality": "Loughborough",
        "postalCode": "LE11 3QF",
        "countryName": "United Kingdom",
        "streetAddress": "Armstrong Building Oakwood Drive"
      },
      "details": {
        "url": "http://www.theaccessgroup.com",
        "vcse": false,
        "scale": "large"
      },
      "identifier": {
        "id": "02343760",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "servelec.lg.bids@theaccessgroup.com"
      },
      "additionalIdentifiers": [
        {
          "id": "PBNW-7697-HCPQ",
          "scheme": "GB-PPON"
        }
      ]
    }
  ],
  "language": "en",
  "initiationType": "tender"
}