Official UK procurement notice
Repairs & Maintenance East Sussex
Authority: Hastoe HA (Public body)·On behalf of: Altair Advisory and Consultancy Limited
What is being bought2 lots · detail below
Published requirement descriptionSocial Housing Repairs & Maintenance East Sussex.
Amount and supply as per UK3 notice.
Below threshold procurement exercise.
CPV: Accommodation, building and window cleaning services · Building completion work · Building construction work · Building installation work · Building materials · Housing services · Insulation work · Miscellaneous repair and maintenance services · Refurbishment work · Repair and maintenance services · Repair and maintenance services of building installations · Window-cleaning services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£1,500,000 together) · same evaluation weights on every lotLot #1Responsive Repairs Goods and ServicesAwardedRenewalPublished value£1,250,000
Lot 1 - Responsive Repairs Goods and Services, both in working hours and out of hours call outs.
•Routine Inspections: Regular checks to identify and address minor issues before they become major problems.
•Plumbing Repairs: Fixing leaks, unclogging drains, and maintaining water systems.
•Electrical Repairs: Addressing faulty wiring, replacing light fixtures, and ensuring safe electrical systems.
•Roof Repairs: Fixing leaks, replacing damaged shingles, and maintaining roof integrity.
•Window and Door Repairs: Replacing broken glass, fixing locks, and ensuring proper insulation.
•Structural Repairs: Addressing issues with walls, foundations, and other structural elements.
•Pest Control: Managing infestations and preventing future occurrences.
•Painting and Decorating: Refreshing interiors and exteriors to maintain aesthetic appeal.
•Accessibility Improvements: Installing ramps, handrails, and other modifications to support residents with disabilities.
To respond to LOT 1, please click here:
- Technical & professional ability
Conditions of Participation (To be confirmed):
Legal and financial capability:
Requirement: The supplier must be a legally established entity with the financial stability to perform the contract. Specific requirements will be finalised following market engagement.
Likely evidence and process:
1.A copy of the supplier’s registration documents and all relevant certifications and accreditations.
2.Dunn and Bradstreet report to review all Suppliers’ operational standing.
Technical Ability to perform the Services and provide the Goods as set out:
Requirement: The supplier must demonstrate the technical capability and experience necessary to fulfil the contract requirements.
Likely evidence and process:
1.A list of principal services provided in the past three years, including values, dates, and recipients.
2.Details of the technical ability and measures for ensuring quality.
3.Qualifications and experience of key personnel.
4.Quality and Technical Questions to be completed fully, evidencing the Suppliers’ ability to provide the goods and services.
NB Preliminary Engagement to take place before conditions of participation are confirmed.
Estimated weighting of 40% Financial and 60% Quality / Techincal and Social Value
Lot #2Voids Responsive Maintenance ServicesAwardedRenewalPublished value£250,000
Lot 2 - Voids
This Lot will include, but is not limited to, the workstreams identified below. The Contracting Authority reserves the right to make changes to the content of the Lot based on Market Engagement Feedback.
1.Initial Inspection: Conducting a thorough inspection to identify any damage or necessary repairs.
2.Cleaning: Deep cleaning the entire property, including carpets, windows, and appliances.
3.Painting and Decorating: Refreshing walls, ceilings, and other surfaces to make the property more appealing.
4.Plumbing Repairs: Fixing leaks, replacing fixtures, and ensuring all plumbing systems are functional.
5.Electrical Repairs: Checking and repairing wiring, outlets, and light fixtures.
6.Pest Control: Addressing any infestations and taking preventive measures.
7.Security Enhancements: Ensuring locks, doors, and windows are secure to prevent unauthorized access.
8.Structural Repairs: Fixing any issues with walls, floors, and ceilings.
9.Accessibility Improvements: Making necessary modifications to support residents with disabilities.
10.Waste Removal: Clearing out any leftover belongings or debris from previous tenants.
11.Minor Repairs: Addressing small issues like broken tiles, damaged countertops, or loose fittings.
To respond to Lot 2 - Please click here
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Criterion 2: 60%
- Criterion 1: 40%
Published award criteria (2)
- Criterion 1: Pricing Evaluation
- Criterion 2: Technical/Quality/
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Unspecified in notice
- First published
- 3 Jun 2025, 19:05 BST
- Last source update
- 16 Feb 2026, 15:27 GMT
- Award evaluation window
- Submission end – 8 Aug 2025
- FTS notice number
2025/S 000-034870- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-052be9Find a Tender
How it was run
Official notice- Submission deadline
- 21 Jul 2025, 12:00 BST
- Clarification deadline
- 7 Jul 2025, 00:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
3 Jun 2025 → 16 Feb 2026 · 8 dates- Planning notice published3 Jun 2025, 19:05 BST
- Next notice expected24 Jun 2025, 00:59 BST
- Tender notice published24 Jun 2025, 19:05 BST
- Clarification questions by7 Jul 2025, 00:00 BST
- Submission deadline21 Jul 2025, 12:00 BST
- Award decision expected by8 Aug 2025, 23:59 BST
- Contract starts18 Aug 2025, 00:00 BST
- Latest notice published242 days ago16 Feb 2026, 15:27 GMT
Notice history
7 events · 3 releases on Find a Tender · since 3 Jun 2025- Planned procurement notice published3 Jun 2025, 19:05 BSTUK3
- Tender notice published24 Jun 2025, 19:05 BSTUK4
- Status changed to active24 Jun 2025, 19:05 BST
- Deadline moved to 21 Jul 2025, 12:00 BST24 Jun 2025, 19:05 BST-2 days · was 23 Jul 2025
- Contract details notice published16 Feb 2026, 15:27 GMTUK7
- Status changed to complete16 Feb 2026, 15:27 GMT
- Buyer details updated16 Feb 2026, 15:27 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Across several lots2 awards | |||
| ASLETTS LIMITEDSME | — | — | Awarded |
| JONES BUILDING GROUP LIMITEDSME | — | — | Awarded |
Contracts
Repairs, Maintenance & Void Works East Sussex · JONES BUILDING GROUP LIMITEDSME
- Signed
- 4 Nov 2025
- Value
- £600,000 inc. VAT
- Period
- 4 Nov 2025 – 4 Nov 2029 · up to 4 Nov 2031 with extensions
- Status
- active
- Extensions
- optional 2 year extension
6 agreed KPIs: Customer satisfaction with last completed repair - Hastoe · Number of repairs passing inspection criteria: Hastoe Inspections · Completion of Works Orders within Priority Time …
- Customer satisfaction with last completed repair - Hastoe
- Number of repairs passing inspection criteria: Hastoe Inspections
- Completion of Works Orders within Priority Time
- Completion of Void Orders within timescale set
- Number of accidents reported on Hastoe property
- Number of overdue orders
Repairs, Maintenance & Void Works East Sussex & Kent · ASLETTS LIMITEDSME
- Signed
- 9 Oct 2025
- Value
- £600,000 inc. VAT
- Period
- 13 Oct 2025 – 9 Oct 2029 · up to 9 Oct 2031 with extensions
- Status
- active
- Extensions
- Optional 2 year extension
6 agreed KPIs: Customer satisfaction with last completed repair - Hastoe · Number of repairs passing inspection criteria: Hastoe Inspections · Completion of Works Orders within Priority Time …
- Customer satisfaction with last completed repair - Hastoe
- Number of repairs passing inspection criteria: Hastoe Inspections
- Completion of Works Orders within Priority Time
- Completion of Void Orders within timescale set
- Number of accidents reported on Hastoe property
- Number of overdue orders
Contracting authority & participating public bodies
3 public bodies on the noticeConsortium members and other public bodies
- Altair Advisory and Consultancy LimitedProcuring entityAgent
- Hastoe Housing Association LtdContracting authorityPublic undertaking
Bidders & participating suppliers
2 commercial parties on the notice- ASLETTS LIMITEDAwarded supplier
- Jones Building Group LtdAwarded supplier
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
- Signed contract
- Signed contract measured term contract
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender