Find a TenderAwardedContract details notice

Published 23 May 2025, 10:36 BST

Official UK procurement notice

Provision of Arboriculture Services

Authority: Royal Borough of Windsor & Maidenhead (Local council)

Framework agreementServicesCompetitive flexible procedureAbove thresholdSME suitable

Sectors: Agricultural, farming, fishing, forestry and related products (03)Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)

+6 more

East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)

Framework ceiling (notional)£4,500,000framework ceiling, not attributable revenue · 1 value update

Submissions closed 16 Sept 2025awarded 10 Feb 2026

Awarded to Barkland Tree Specialists (Arboriculturalists) +2 more3 awards

Framework period 3 yrsends 31 Mar 2029 · up to 31 Mar 2031 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

This Framework is for the provision of arboriculture services within The Royal Borough of Windsor and Maidenhead for standard, time sensitive and emergency arboriculture work. Work will be required along the public highway (which must be carried out in accordance with the requirements of Chapter 8 of the Traffic Signs Manual and further detailed in the booklet entitled "Safety at Street Works & Road Works", the New Roads and Street Works Act 1991, The Traffic Management Act 2004 and Traffic Management Permit Scheme (England) Regulations 2007 and any subsequent amendments thereto), on public rights of way and on sites within Borough such as cemeteries, churchyards, parks, open spaces and property sites.

The authority expects to re-tender this requirement around 15 Jul 2030, 23:59 BST.
How the procedure runs: Submissions to the Participation Questionnaire, will be evaluated in line with the methodology stipulated in the Request to Participate Up to 6 suppliers with the highest evaluation scores will be invited to ITT ITT submissions will be evaluated against the technical and commercial criteria -the full methodology will be stated in the ITT documents and up to 3 highest scored suppliers will be recommended for the award to the framework.

CPV: Tree pruning and hedge trimming · Trees

How this framework works

From the published notice

Type: Closed framework
Call-offs: call-offs may be awarded directly or by further competition
Places: up to 3 suppliers · 7 bids received (2.3 per place) · 3 appointed (full)
Framework period: 3 yrs · up to 5 yrs from 1 Apr 2026
Electronic auction: yes
Supplier levy on call-offs (max %): 33% of call-off value · Full details of how the work will be allocated under the awarded framework will be provided in the ITT

Published description of the framework

The framework suppliers will be required to deliver the Services defined in the framework Specification and in accordance with the terms and conditions of this Framework as and when required by the Authority. Rates provided in the Pricing Schedule of the Framework will be used.

Services required under this Framework will predominantly be allocated/issued on the basis of rotation through the Framework's three (3) suppliers. However, in some exceptional circumstances as defined in section 3 of this document the Authority reserves the right to conduct further competition ("mini competition") between the three (3) framework suppliers. The Authority reserves the right to suspend the use of the supplier in the rotation process if there are quality issues with the service delivery, until the Authority is satisfied with the improvements made by this supplier. Further details as included in the ITT document.

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsSMEPublished value£4,500,000

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £4,500,000 exc. VAT · £4,500,000 inc. VAT

Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South WestEligibility: SME eligible

Extensions: In case of emergencies/severe weather conditions, additional services may be required · After the Initial term of 3 yrs, the option of further extensions ( for a duration of 2 yrs) will be provided , subject to the satisfactory performance and at the RBWM's discrectionSecond stage: up to 6 candidates invited to tender

03452000 Trees 77340000 Tree pruning and hedge trimming

Pre-qualification & selection criteria (PQQ)1

Condition of participation
We are aiming for 6 suppliers to be selected for participation in the ITT. The selection criteria as well as the anticipated time frame for inviting to ITT have been described in the Invitation to Participate which is available on Bravo portal.
shortlisting

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 55%Price: 45%

Published sub-criteria (2)

Technical criteria: 55%
Financial criteria: 45%

Published award criteria (2)

Technical criteria: The weighting may be subject to change during ITT stage
Financial criteria: The weighting may be subject to change during ITT

Conditions of participation1

Condition of participation
We are aiming for 6 suppliers to be selected for participation in the ITT. The selection criteria as well as the anticipated time frame for inviting to ITT have been described in the Invitation to Participate which is available on Bravo portal.
shortlisting

What this means for your bid

Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 55 of 100: the paper moves it further than the discount.
“Provision of Arboriculture Services” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract: call-offs may be direct or by further competition.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Competitive flexible procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use the vehicle: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Yes · next expected 15 Jul 2030
First published: 23 May 2025, 10:36 BST
Last source update: 21 Apr 2026, 11:41 BST
Award evaluation window: Submission end – 31 Dec 2025
FTS notice number: 2025/S 000-050287
Latest notice: Contract details notice (UK7)
Classification (CPV): Tree pruning and hedge trimmingTrees
Delivery area: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 more
South West (UKK)
Official registry OCID: ocds-h6vhtk-05211d Find a Tender

How it runs: Submissions to the Participation Questionnaire, will be evaluated in line with the methodology stipulated in the Request to Participate
Up to 6 suppliers with the highest evaluation scores will be invited to ITT
ITT submissions will be evaluated against the technical and commercial criteria -the full methodology will be stated in the ITT documents and up to 3 highest scored suppliers will be recommended for the award to the framework.

How it was run

Official notice

Run through: Jaggaer · Who buys & how to bid on JAGGAER

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Requests to participate (first stage): 16 Sept 2025, 13:00 BST
Appointment period ends: 16 Sept 2025, 13:00 BST
Clarification deadline: 4 Sept 2025, 13:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en
Supplier levy on call-offs (max %): call-off levy · 33% of call-off value · Full details of how the work will be allocated under the awarded framework will be provided in the ITT

Detailed submission instructions & authority contactsFrom official release

public.bravosolution.co.uk/web/login.html ↗

. All submissions need to be done via the Bravo portal public.bravosolution.co.uk/esop/guest/login.do ↗ Suppliers will need to register for access to the Jaggaer platform. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal public.bravosolution.co.uk/web/login.html ↗ and click the link to register - Accept the terms and conditions and click 'continue' - Enter your correct business and user details - Note the username you chose and click 'Save' when complete - You will shortly receive an email with your unique password (please keep this secure). For further guidance on how to register on The Public Sector Procurement Portal hosted by Bravo Solution you can watch the video available via the following link - www.screencast.com/t/o6NHgMNjnf ↗ Please note that despite the Bravo Advantage 16 branding the instructions and guidance in the video are correct and apply to the Public Sector Procurement Portal.

Timeline

23 May 2025 → 21 Apr 2026 · 10 dates

Planning notice published
23 May 2025, 10:36 BST
Next notice expected
1 Aug 2025, 23:59 BST
Tender notice published
20 Aug 2025, 15:59 BST
Clarification questions by
4 Sept 2025, 13:00 BST
Admission / appointment period ends395 days ago · period end, not a bid countdown
16 Sept 2025, 13:00 BST
Award decision expected by289 days ago
31 Dec 2025, 23:59 GMT
Assessment summaries sent247 days ago
12 Feb 2026
Standstill ends235 days ago
23 Feb 2026, 23:59 GMT
Contract starts199 days ago
1 Apr 2026, 00:00 BST
Latest notice published178 days ago
21 Apr 2026, 11:41 BST

Notice history

11 events · 6 releases on Find a Tender · since 23 May 2025

Pipeline notice published
23 May 2025, 10:36 BST
UK1
Tender notice published
20 Aug 2025, 15:59 BST
UK4
Published value updated
20 Aug 2025, 15:59 BST
Status changed to active
20 Aug 2025, 15:59 BST
Procurement method changed
20 Aug 2025, 15:59 BST
Tender notice published
21 Aug 2025, 14:42 BST
UK4
Tender notice published
27 Aug 2025, 16:33 BST
UK4
Contract award notice published
12 Feb 2026, 16:11 GMT
UK6
Status changed to complete
12 Feb 2026, 16:11 GMT
Contract signature expected
24 Feb 2026, 23:59 GMT
scheduled
Contract details notice published
21 Apr 2026, 11:41 BST
UK7

Published amendments (2)

The new link to the portal Bravo has been provided as a problem with the link included in the original Notice has been reported. Please use the link below https://public.bravosolution.co.uk

Contract Location : Clarification on the area of service in scope of this tender - it is South East only

Routine re-releases (6)

2025-08: 2 releases · 20 Aug 2025, 21 Aug 2025
2025-05: 1 release · 23 May 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 33 awards · see the list ↓

Bids received 77 from SMEs

Contracts signed 3latest 12 Mar 2026

£1,500,000 inc. VAT is the framework's published maximum, restated by the publisher on 3 award rows. It is one ceiling, not 3 separate sums, and no share per lot is published; those rows read “ceiling above”.

Awarded to	Value	Date	Status
Barkland Tree Specialists (Arboriculturalists)SME1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: The extension is subject to the Supplier's performance being satisfactory to the Authority and any other conditions as stipulated in the Framework.	ceiling above	10 Feb 2026	Awarded
ARTEMIS TREE SERVICES LIMITEDSME1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: The extension is subject to the Supplier's performance being satisfactory to the Authority and any other conditions as stipulated in the Framework.	ceiling above	10 Feb 2026	Awarded
R. WATTS & SONS LIMITEDSME1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: The extension is subject to the Supplier's performance being satisfactory to the Authority and any other conditions as stipulated in the Framework.	ceiling above	10 Feb 2026	Awarded

Contracts

All 3 of these contracts carry the same published figure, £1,500,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

Contract 1 · Barkland Tree Specialists (Arboriculturalists)SME
Signed
12 Mar 2026
Value
ceiling above
Period
1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
Status
active
Extensions
Subject to the Council's decision and the supplier's performance which is satisfactory to the Council.
Options
The labour "rate card" is included in the Framework and this enable purchases of arboriculture "non routine" services which may be needed from time to time
3 agreed KPIs: On time completion of work orders and jobs · Number of Work Orders and Jobs outstanding from the previous quarter, completed within the current quarter. · Number of Work/Jobs Orders which meet the specified standards and requirements of the Specification excluding timescale . Only if over 3 Work Orders were due for completion in that period.
- On time completion of work orders and jobs, Number of Work Orders and Jobs completed within the specified timescale that were due for completion in the period of measurement. Only if over 3 Work Orders were due for completion in that period.
- Number of Work Orders and Jobs outstanding from the previous quarter, completed within the current quarter., Number of Work Orders and Jobs outstanding from the previous quarter, completed within the current quarter.
- Number of Work/Jobs Orders which meet the specified standards and requirements of the Specification excluding timescale . Only if over 3 Work Orders were due for completion in that period., Number of Work/Jobs Orders which meet the specified standards and requirements of the Specification excluding timescale . Only if over 3 Work Orders were due for completion in that period.
Contract 2 · ARTEMIS TREE SERVICES LIMITEDSME
Signed
12 Mar 2026
Value
ceiling above
Period
1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
Status
active
Extensions
Subject to the supplier's performance which is satisfactory for RBWM and at RBWM discretion
Options
There is a labour charge rate card which can be used for a non-standard jobs
3 agreed KPIs: Number of Work Orders and Jobs completed within the specified timescale that were due for completion in the period of measurement. Only if over 3 Work Orders were due for completion in that period · Number of Work Orders and Jobs outstanding from the previous quarter, completed within the current quarter. · Number of Work/Jobs Orders which meet the specified standards and requirements of the Specification excluding timescale . Only if over 3 Work Orders were due for completion in that period.
- Number of Work Orders and Jobs completed within the specified timescale that were due for completion in the period of measurement. Only if over 3 Work Orders were due for completion in that period, Number of Work Orders and Jobs completed within the specified timescale that were due for completion in the period of measurement. Only if over 3 Work Orders were due for completion in that period
- Number of Work Orders and Jobs outstanding from the previous quarter, completed within the current quarter., Number of Work Orders and Jobs outstanding from the previous quarter, completed within the current quarter.
- Number of Work/Jobs Orders which meet the specified standards and requirements of the Specification excluding timescale . Only if over 3 Work Orders were due for completion in that period., Number of Work/Jobs Orders which meet the specified standards and requirements of the Specification excluding timescale . Only if over 3 Work Orders were due for completion in that period.
Contract 3 · R. WATTS & SONS LIMITEDSME
Signed
12 Mar 2026
Value
ceiling above
Period
1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
Status
active
Extensions
Extension possible subject to the supplier's performance which is satisfactory to RBWM and at the Council's discretion
Options
There is a labour charge rate card which will be used for some non-routine jobs as and when required
3 agreed KPIs: Number of Work Orders and Jobs completed within the specified timescale that were due for completion in the period of measurement. Only if over 3 Work Orders were due for completion in that period. · Number of Work Orders and Jobs outstanding from the previous quarter, completed within the current quarter. · Number of Work/Jobs Orders which meet the specified standards and requirements of the Specification excluding timescale . Only if over 3 Work Orders were due for completion in that period
- Number of Work Orders and Jobs completed within the specified timescale that were due for completion in the period of measurement. Only if over 3 Work Orders were due for completion in that period., Number of Work Orders and Jobs completed within the specified timescale that were due for completion in the period of measurement. Only if over 3 Work Orders were due for completion in that period.
- Number of Work Orders and Jobs outstanding from the previous quarter, completed within the current quarter., Number of Work Orders and Jobs outstanding from the previous quarter, completed within the current quarter.
- Number of Work/Jobs Orders which meet the specified standards and requirements of the Specification excluding timescale . Only if over 3 Work Orders were due for completion in that period, Number of Work/Jobs Orders which meet the specified standards and requirements of the Specification excluding timescale . Only if over 3 Work Orders were due for completion in that period

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
7final-stage tenders	7	0	—

Contracting authority & participating public bodies

Royal Borough of Windsor & Maidenhead

Contracting authorityPublic authority - sub-central government GB-PPON: PJQM-1124-QDHW St Ives Road, Maidenhead, South East, SL6 1RFContact email

Framework contractors & participating bidders

3 commercial parties on the notice

ARTEMIS TREE SERVICES LIMITEDFramework contractorGB-COH: 05791625GB-PPON: PPLT-7474-RCWH C/O Dickinsons, Brandon House, Chesham, South East, HP5 1EGContact email
Barkland Tree Specialists (Arboriculturalists)Framework contractorGB-PPON: PTWZ-6259-CRWV Barkland Tree Specialists, Vermeulens Garden Centre, Horton Road, STANWELL MOOR, STAINES, South East, TW19 6AEContact email
R. WATTS & SONS LIMITEDFramework contractorGB-COH: 04461009GB-PPON: PLWV-2168-TPWT 34 Clonmel Way, Slough, South East, SL1 7DAContact email

Official documents & specifications (10)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender21 Apr 2026, 11:41 BST
Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender21 Apr 2026, 11:41 BST
Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender21 Apr 2026, 11:41 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender12 Feb 2026, 16:11 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender12 Feb 2026, 16:11 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender12 Feb 2026, 16:11 GMT
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