Purchase of Refuse Collection Vehicles

{
  "id": "047247-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-05-21T15:23:27+01:00",
  "ocid": "ocds-h6vhtk-069f95",
  "buyer": {
    "id": "GB-PPON-PWHP-2369-JPYL",
    "name": "Caerphilly County Borough Council"
  },
  "tender": {
    "id": "ocds-h6vhtk-069f95",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "contractPeriod": {
          "endDate": "2038-05-01T23:59:59+01:00",
          "startDate": "2026-11-01T00:00:00+00:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKL16",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "34144511",
            "scheme": "CPV",
            "description": "Refuse-collection vehicles"
          },
          {
            "id": "34144512",
            "scheme": "CPV",
            "description": "Refuse-compaction vehicles"
          },
          {
            "id": "34144510",
            "scheme": "CPV",
            "description": "Vehicles for refuse"
          },
          {
            "id": "34144500",
            "scheme": "CPV",
            "description": "Vehicles for refuse and sewage"
          }
        ]
      }
    ],
    "title": "Purchase of Refuse Collection Vehicles",
    "value": {
      "amount": 3000000,
      "currency": "GBP",
      "amountGross": 3600000
    },
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Caerphilly County Borough Council is undertaking this preliminary market engagement exercise in accordance with section 16 of the Procurement Act 2023.\nThe purpose of this engagement is to test market capability and appetite for the supply of narrow chassis, rear steer refuse collection vehicles (RCVs), and specifically to understand whether more than one supplier is capable of delivering vehicles that meet the Council’s operational requirements. The Council’s requirement includes a maximum chassis width of 2.25 meters and a 6x2 rear steer configuration due to local access constraints.\nThe outcome of this engagement will inform the Council’s procurement strategy and route to market for a future contract, which may include (but is not limited to) a framework call‑off, open procedure, or competitive flexible procedure.",
    "communication": {
      "futureNoticeDate": "2026-06-30T23:59:59+01:00"
    },
    "aboveThreshold": true,
    "mainProcurementCategory": "goods"
  },
  "parties": [
    {
      "id": "GB-PPON-PWHP-2369-JPYL",
      "name": "Caerphilly County Borough Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKL16",
        "country": "GB",
        "locality": "Hengoed",
        "postalCode": "CF82 7PG",
        "countryName": "United Kingdom",
        "streetAddress": "Penallta House, Tredomen Park"
      },
      "details": {
        "url": "http://www.caerphilly.gov.uk",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          },
          {
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS",
            "description": "Welsh devolved regulations apply"
          }
        ]
      },
      "identifier": {
        "id": "PWHP-2369-JPYL",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Connor Thomas",
        "email": "Thomac21@caerphilly.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "047247-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/047247-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-05-21T15:23:27+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-06-04T23:59:59+01:00",
        "description": "Caerphilly County Borough Council (the “Council”) is seeking feedback from suppliers, manufacturers and other interested parties to increase its understanding of the market and inform the development of a future procurement.\nThis preliminary market engagement is open to all interested parties.\nThe Council is seeking confirmation as to whether suppliers:\nCan meet the stated narrow chassis and rear steer requirements at the present time;\nCould meet the requirements with reasonable adaptations; or\nAre unable to meet the requirements.\nResponses should include manufacturer and model details, supporting technical information and indicative lead‑in times for delivery.\nParticipation in this engagement does not form part of any subsequent procurement process and will not confer any advantage or disadvantage in any future tender exercise.\nInterested parties are invited to submit written responses to this preliminary market engagement exercise by email.\nResponses should be sent to: PROCUREMENT@CAERPHILLY.GOV.UK\nSuppliers are requested to include the following information within their response:\nConfirmation of whether they can meet the Council’s requirements as described;\nDetails of any proposed vehicle models and supporting technical specifications;\nInformation on lead‑in times and delivery schedules;\nCommentary on feasibility, risks or constraints associated with the requirement; and\nDetails of any alternative solutions or equivalent proposals that may meet the Council’s operational needs.\nResponses should clearly reference the procurement and be submitted by the stated deadline."
      }
    ]
  },
  "initiationType": "tender"
}