Official UK procurement notice
CONTRACT HIRE WITH MAINTENANCE; AND MAINTENANCE ONLY; OF REFUSE COLLECTION VEHICLES, MECHANICAL SWEEPERS AND OTHER MISCELLANEOUS WASTE COLLECTION VEHICLES
Authority: East Staffordshire Borough Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionEast Staffordshire Borough Council is seeking to replace its fleet of Refuse Collection Vehicles, Mechanical Sweepers and other miscellaneous waste collection vehicles. The Council is therefore seeking suitably qualified organisations to bid for the Contract Hire (with maintenance) of the vehicle fleet, and suitably qualified organisations to bid for the maintenance only of the vehicle fleet.
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CPV: Fleet management, repair and maintenance services · Refuse-collection vehicles · Repair, maintenance and associated services of vehicles and related equipment
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£13,500,000 together) · win at most 1 of them · same conditions of participation on every lot · evaluation weights differ by lotLot #1Contract Hire with MaintenancePublished value£9,500,000
Lot 1 is a contract for an organisation to supply a fleet of the specified waste collection vehicles through a contract hire agreement and in addition provide maintenance services for that specified fleet of vehicles.
The scope of the fleet includes:
- Refuse Collection Vehicles (RCVs): 26 tonne single body; 26 tonne split compaction; 12 tonne split compaction;
- Mechanical Sweepers: Compact sweeper - small (to be procured November 2028); Road Sweeper;
- 3.5 tonne Cage Vehicles: 3.5 tonne caged vehicle - day cab; 3.5 tonne caged vehicle - crew cab;
- Other: Electric car derived van; Electric car derived van crew cab; Electric Panel Van; 4x4 Crew Cab Pickup truck; 7.5 tonne Food Waste Collection Vehicle & Fly Tip Collection Vehicle (to be procured April 2032).
All maintenance and repairs are to be carried out by the Contractor at their own or subcontracted facilities. The Council may allow the Contractor to undertake minor repairs at the Operating Address, if agreed in advance with the Authorised Officer, and provided that the Contractor complies fully with the Contractor’s and the Council’s risk assessments and safe working procedures.
The contract hire Service will include Full Vehicle Maintenance as set out in the procurement documents. All maintenance and repairs are to be carried out by the Contractor at their own or subcontracted facilities. The Council may allow the Contractor to undertake minor repairs at the Operating Address, if agreed in advance with the Authorised Officer, and provided that the Contractor complies fully with the Contractor’s and the Council’s risk assessments and safe working procedures.
For the avoidance of doubt, Lot 2 is for Maintenance Services WITHOUT incorporating the supply of the waste collection vehicles. The Authority’s intention is either to undertake a separate procurement process for the supply only of the waste collection vehicles to the same vehicle specification on an outright purchase or to source the vehicles on an outright purchase via a Framework Agreement direct call or a mini competition. Both will be alternatives to Contract Hire with Maintenance and it is the Authority’s intention to use the alternative processes set out above to identify the most economically advantageous funding option incorporating the maintenance considerations.
- Economic & financial standing
Legal and financial capacity conditions of participation in the procurement are set out within the Invitation to Tender.
Lot #2Maintenance OnlyPublished value£4,000,000
The scope of the fleet includes:
- Refuse Collection Vehicles (RCVs): 26 tonne single body; 26 tonne split compaction; 12 tonne split compaction;
- Mechanical Sweepers: Compact sweeper - small (to be procured November 2028); Road Sweeper;
- 3.5 tonne Cage Vehicles: 3.5 tonne caged vehicle - day cab; 3.5 tonne caged vehicle - crew cab;
- Other: Electric car derived van; Electric car derived van crew cab; Electric Panel Van; 4x4 Crew Cab Pickup truck; 7.5 tonne Food Waste Collection Vehicle & Fly Tip Collection Vehicle (to be procured April 2032).
All maintenance and repairs are to be carried out by the Contractor at their own or subcontracted facilities. The Council may allow the Contractor to undertake minor repairs at the Operating Address, if agreed in advance with the Authorised Officer, and provided that the Contractor complies fully with the Contractor’s and the Council’s risk assessments and safe working procedures.
The contract hire Service will include Full Vehicle Maintenance as set out in the procurement documents. All maintenance and repairs are to be carried out by the Contractor at their own or subcontracted facilities. The Council may allow the Contractor to undertake minor repairs at the Operating Address, if agreed in advance with the Authorised Officer, and provided that the Contractor complies fully with the Contractor’s and the Council’s risk assessments and safe working procedures.
For the avoidance of doubt, Lot 2 is for Maintenance Services WITHOUT incorporating the supply of the waste collection vehicles. The Authority’s intention is either to undertake a separate procurement process for the supply only of the waste collection vehicles to the same vehicle specification on an outright purchase or to source the vehicles on an outright purchase via a Framework Agreement direct call or a mini competition. Both will be alternatives to Contract Hire with Maintenance and it is the Authority’s intention to use the alternative processes set out above to identify the most economically advantageous funding option incorporating the maintenance considerations.
- Economic & financial standing
Legal and financial capacity conditions of participation in the procurement are set out within the Invitation to Tender.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Contract Hire with Maintenance | 49% | 51% | |
| 2 · Maintenance Only | 49% | 51% |
- Economic & financial standing
Legal and financial capacity conditions of participation in the procurement are set out within the Invitation to Tender.
- Price carries 51 points on every lot: a 10% discount moves about 5.1 points.
- Turnover usually expected: about £1,332,117 – ~£3,163,777 per lot (twice each lot's annual value).
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula. Turnover is an indicative market norm (≈2× annual value), not a published condition.
Competition analysis · published record, not a forecast of who will bid
How East Staffordshire Borough Council buys Repair and maintenance services of motor vehicles and associated equipment (CPV 5011), and who usually turns up
East Staffordshire Borough Council’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Repair and maintenance services of motor vehicles and associated equipment (CPV 5011) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered. The market figure counts awards delivered in West Midlands.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered outside the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 38 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Missing bid counts may hide more single-bid awards. This share is a minimum.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid38% / 44%
2–338% / 31%
4–625% / 19%
7+0% / 6%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate17% / 14%
Within ±2%67% / 57%
Above estimate17% / 29%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1Contract Hire with MaintenanceCPV 3414Published estimate£9.5m
This lot is listed as CPV 3414. The table above uses the notice category.
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 24 past lots.
A forecast, not a list of bidders.
1 bid38%
2–329%
4–621%
7+13%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
Lot #2Maintenance OnlyCPV 5011Published estimate£4.0m
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 16 past lots.
A forecast, not a list of bidders.
1 bid44%
2–331%
4–619%
7+6%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Open for tender
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 23 Oct 2026, 11:33 BST
- Last source update
- 23 Oct 2026, 11:33 BST
- Award evaluation window
- Submission end – 5 Mar 2027
- Authority reference
2026-04-WVF27- FTS notice number
2026/S 000-100375- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-078ebfFind a Tender
- Risks
Changes to vehicle technology, emissions requirements or manufacturer support arrangements, including replacement vehicles, may necessitate amendments to the maintenance regime, and pricing structure, to ensure continued operational performance
How to participate & submission route
Official notice Submit via Delta eSourcing- Requests to participate (first stage)
- —
- Tender submission deadline
- 17 Nov 2026, 12:00 GMT
- Clarification deadline
- 10 Nov 2026, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
23 Oct 2026 → 1 Nov 2027 · 5 dates- Tender notice publishedearlier today23 Oct 2026, 11:33 BST
- Today23 Oct 2026
- Clarification questions byin 18 days10 Nov 2026, 17:00 GMT
- Submission deadlinein 25 days17 Nov 2026, 12:00 GMT
- Award decision expected byin 133 days5 Mar 2027, 23:59 GMT
- Contract startsin 373 days1 Nov 2027
Notice history
1 event · 1 release on Find a Tender- Tender notice published23 Oct 2026, 11:33 BSTUK4
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender