Official UK procurement notice
Purchase of IT Infrastructure Hardware
Authority: Royal Navy Museums (Central government)
What is being bought
Published requirement descriptionThe National Museum of the Royal Navy (NMRN) are seeking to appoint a supplier or suppliers for the provision of IT Hardware to support the purchase of infrastructure hardware and software solutions to rebuild and upgrade the NMRN's IT Infrastructure.
This procurement has been split into multiple lots, representing the individual hardware requirements- these can be found in the ITT document. Suppliers are able to bid on as many, or as few lots as they wish.
CPV: Office and computing machinery, equipment and supplies except furniture and software packages · Software package and information systems
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Supply Chains: 5%
- Estimated Lead Times: 15%
- Proposed Delivery Timescales: 10%
- Price: 70%
Published award criteria (4)
- Supply Chains
- Estimated Lead Times
- Proposed Delivery Timescales
- Price
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 9 May 2025, 16:20 BST
- Last source update
- 23 Feb 2026, 10:21 GMT
- Award evaluation window
- Submission end – 9 Jun 2025
- Authority reference
NMRNO.2025.004- FTS notice number
2025/S 000-020184- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05100fFind a Tender
How it was run
Official notice- Submission deadline
- 3 Jun 2025, 12:00 BST
- Electronic submission
- Allowed
- Accepted languages
- en
All submissions are to be sent to [email protected], further details on the NMRN can be found at; www.nmrn.org.uk/do-business-with-us ↗
Timeline
9 May 2025 → 23 Feb 2026 · 5 dates- Tender notice published9 May 2025, 16:20 BST
- Submission deadline3 Jun 2025, 12:00 BST
- Award decision expected by9 Jun 2025, 23:59 BST
- Contract starts23 Jun 2025, 00:00 BST
- Latest notice published246 days ago23 Feb 2026, 10:21 GMT
Notice history
5 events · 3 releases on Find a Tender · since 9 May 2025- Tender notice published9 May 2025, 16:20 BSTUK4
- Tender notice published9 May 2025, 17:05 BSTUK4
- Published value updated to £439,3009 May 2025, 17:05 BSTwas £425,000
- Contract details notice published23 Feb 2026, 10:21 GMTUK7
- Status changed to complete23 Feb 2026, 10:21 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Phoenix Software Ltd | £175,092 † | — | Awarded |
| Exponential-E Limited | £21,657 † | — | Awarded |
| Espria LimitedSME | £32,034 † | — | Awarded |
| BALLICOM LIMITED | £8,305 † | — | Awarded |
| Rock I.T. Specialists LimitedSME | £31,104 † | — | Awarded |
Contracts
Lot 4- Firewalls · Espria LimitedSME
- Signed
- 28 Jul 2025
- Value
- £32,034
- Period
- 28 Jul 2025 – 27 Aug 2025
- Status
- active
Lot 5- UPS Hardware · BALLICOM LIMITED
- Signed
- 25 Jul 2025
- Value
- £8,305
- Period
- 25 Jul 2025 – 22 Aug 2025
- Status
- active
Lot 6- Windows Server Licensing · Rock I.T. Specialists LimitedSME
- Signed
- 24 Jul 2025
- Value
- £31,104
- Period
- 24 Jul 2025 – 22 Aug 2025
- Status
- active
Contract 2 · Exponential-E Limited
- Signed
- 15 Jul 2025
- Value
- £21,657
- Period
- 15 Jul 2025 – 14 Aug 2025
- Status
- active
Lot 1- Server Hardware, Lot 2- Storage Hardware, Lot 7- Microsoft System Centre Virtual Machine Manager Licensing · Phoenix Software Ltd
- Signed
- 7 Jul 2025
- Value
- £175,092
- Period
- 8 Aug 2025 – 8 Aug 2025
- Status
- active
No agreed KPIs: This is a one-off goods purchase, with standard warranties covering the purchase.
Contracting authority & participating public bodies
Bidders & participating suppliers
5 commercial parties on the notice- BALLICOM LIMITEDAwarded supplier
- EXPONENTIAL-E LIMITEDAwarded supplier
- Espira LimitedAwarded supplier
- PHOENIX SOFTWARE LIMITEDAwarded supplier
- ROCK I.T. SPECIALISTS LIMITEDAwarded supplier
Official documents & specifications (9)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender