Find a TenderAwardedContract details notice

Published 6 May 2025, 13:27 BST

Official UK procurement notice

Provision of Collision Repair Services to Police and Third Party Vehicles

Official notice

Authority: West Yorkshire Police (Police & fire)

ServicesCompetitive flexible procedureAbove thresholdSME suitable

Sectors: Repair & Maintenance (50) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)

+6 more

East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)

Published estimate£6,000,000≈ £2.0m / year · £7,200,000 inc. VAT · 1 value update

Submissions closed 15 Sept 2025awarded 12 Nov 2025

Awarded to FMG Support (FIM) Ltd

Contract term 3 yrsends 5 Dec 2028 · up to 5 Dec 2030 with extensions · starts 6 Dec 2025

What is being bought

Published requirement description

The Authority sought tenders from suitable Contractors to undertake vehicle repairs to damaged motor vehicles following collisions. This Contract is predominantly for West Yorkshire Police fleet vehicles but may, from time to time, be utilised for repairs to third-party vehicles and also may be accessed by South Yorkshire Police.

The number of vehicles requiring repairs may vary, however as an indicative guide, the annual estimated spend for collision repairs across the West Yorkshire area is £1,200,000 with repair jobs ranging in value from £30 to £30,000.

Not divided into lots: Various options for Lots were considered for this Contract and a suitable solution was not identified. Co-ordinating vehicle repairs in relation to geographical Lots would create unnecessary and costly internal administrative burden. Having one main Contractor to receive notification of a collision repair requirement who can then co-ordinate the repairs based on available current resources and capacity was deemed the most efficient and cost-effective option.
How the procedure runs: This Competitive Flexible Procedure will be conducted in two (2) stages. STAGE ONE: TENDER STAGE - Tenders are invited from Suppliers with relevant experience and ability to demonstrate sufficient capacity for the provision of Collision Repair Services to Police and Third Party-Vehicles (the "Services"). Tenders will be evaluated in accordance with the process outlined within the tender documentation. Following the desktop evaluation, the highest-scoring tenderer will be identified as the preferred supplier and will move to Stage Two. STAGE TWO: PREFERRED SUPPLIER STAGE - due diligence assessments will be undertaken with the preferred supplier as outlined within the tender documentation. This stage will incorporate site visits to verify compliance with the specification and the tender proposal of the preferred Supplier.

CPV: Repair, maintenance and associated services of vehicles and related equipment

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsSMEPublished value£6,000,000

Contract period: 6 Dec 2025 – 5 Dec 2028 (3 yrs) · up to 5 Dec 2030 with extensionsValue: £6,000,000 exc. VAT · £7,200,000 inc. VAT

Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South WestEligibility: SME eligible

Extensions: The Contract is primarily for use for West Yorkshire Police vehicles; however South Yorkshire Police (SYP) may also access this Contract from time to time. In addition, there may be requirements for third-party vehicle repairs to be undertaken via this Contract on an ad-hoc basis. South Yorkshire Police SYP has an in-house repair facility and may require the services of an external Contractor on an ad-hoc basis where their in-house provision is at capacity. SYP have a fleet size of 700 vehicles and the annual estimated spend under this Contract may be in the region of £10,000, however there is no guarantee of value or volumes for SYP and no further information on their current or future fleet available at this stage. Third-Party Vehicle Repair West Yorkshire are responsible for the repair of Third-Party Vehicles (when requested by the vehicle owner) where it is determined the Police Force are at fault for the damage. · This Contract is anticipated to commence on 6th December 2025 and will expire on 5th December 2028 with the provision to extend for up to two (2) further periods of twelve (12) months. Initial Contract End Date: 5th December 2028 Extension 1: Contract End Date: 5th December 2029 Extension 2: Contract End Date: 5th December 2030

50100000 Repair, maintenance and associated services of vehicles and related equipment

Pre-qualification & selection criteria (PQQ)2

Economic & financial standing
Please refer to the Procurement Pack for details
Technical & professional ability
Please refer to the Procurement Pack for details

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 55%Price: 45%

Published award criteria (2)

Quality: Quality Method Statements (45%) Q1 Contract Mobilisation Q2 Quality Control and Assurance (1) Q3 Quality Control and Assurance (2) Q4 Vehicle Recovery Services Q5 Mobile Repairs Services Social Value (10%)
Price

Conditions of participation2

Economic & financial standing
Please refer to the Procurement Pack for details
Technical & professional ability
Please refer to the Procurement Pack for details

What this means for your bid

Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 55 of 100: the paper moves it further than the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Competitive flexible procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 6 May 2025, 13:27 BST
Last source update: 16 Dec 2025, 13:23 GMT
Award evaluation window: Submission end – 13 Oct 2025
Authority reference: 086-TRAN-25
FTS notice number: 2025/S 000-046325
Latest notice: Contract details notice (UK7)
Classification (CPV): Repair, maintenance and associated services of vehicles and related equipment
Delivery area: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 more
South West (UKK)
Official registry OCID: ocds-h6vhtk-050d1d Find a Tender

How it runs: This Competitive Flexible Procedure will be conducted in two (2) stages.
STAGE ONE: TENDER STAGE - Tenders are invited from Suppliers with relevant experience and ability to demonstrate sufficient capacity for the provision of Collision Repair Services to Police and Third Party-Vehicles (the "Services").
Tenders will be evaluated in accordance with the process outlined within the tender documentation.
Following the desktop evaluation, the highest-scoring tenderer will be identified as the preferred supplier and will move to Stage Two.
STAGE TWO: PREFERRED SUPPLIER STAGE - due diligence assessments will be undertaken with the preferred supplier as outlined within the tender documentation.
This stage will incorporate site visits to verify compliance with the specification and the tender proposal of the preferred Supplier.

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 15 Sept 2025, 13:00 BST
Clarification deadline: 29 Aug 2025, 16:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

Tenders must be submitted via sell2.in-tend.co.uk/blpd/home ↗.

Select 'Portals'

Using the search bars at the top of the screen or arrows at the bottom of the screen, navigate to the 'West Yorkshire Police' section and select 'Register with Organisation'

Timeline

6 May 2025 → 16 Dec 2025 · 10 dates

Planning notice published
6 May 2025, 13:27 BST
Next notice expected
1 Jul 2025, 23:59 BST
Tender notice published
5 Aug 2025, 18:38 BST
Clarification questions by
29 Aug 2025, 16:00 BST
Submission deadline
15 Sept 2025, 13:00 BST
Award decision expected by374 days ago
13 Oct 2025, 23:59 BST
Assessment summaries sent345 days ago
12 Nov 2025
Standstill ends335 days ago
21 Nov 2025, 23:59 GMT
Contract starts321 days ago
6 Dec 2025
Latest notice published310 days ago
16 Dec 2025, 13:23 GMT

Notice history

11 events · 5 releases on Find a Tender · since 6 May 2025

Pipeline notice published
6 May 2025, 13:27 BST
UK1
Pipeline notice published
14 May 2025, 11:54 BST
UK1
Tender notice published
5 Aug 2025, 18:38 BST
UK4
Published value published: £6,000,000
5 Aug 2025, 18:38 BST
Status changed to active
5 Aug 2025, 18:38 BST
Procurement method changed
5 Aug 2025, 18:38 BST
Deadline published: 15 Sept 2025, 13:00 BST
5 Aug 2025, 18:38 BST
Contract award notice published
12 Nov 2025, 13:25 GMT
UK6
Status changed to complete
12 Nov 2025, 13:25 GMT
Contract signature expected
3 Dec 2025, 23:59 GMT
scheduled
Contract details notice published
16 Dec 2025, 13:23 GMT
UK7

Routine re-releases (5)

2025-05: 2 releases · 6 May 2025, 14 May 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £6,000,0001 award exc. VAT

Bids received 1

Named bidders 1published on the award notice

Contracts signed 1latest 8 Dec 2025

Awarded to	Value	Date	Status
FMG Support (FIM) Ltd6 Dec 2025 – 5 Dec 2028 · up to 5 Dec 2030Extensions: This Contract is anticipated to commence on 6th December 2025 and will expire on 5th December 2028 with the provision to extend for up to two (2) further periods of twelve (12) months. Initial Contract End Date: 5th December 2028 Extension 1: Contract End Date: 5th December 2029 Extension 2: Contract End Date: 5th December 2030 · Options: The right to additional purchases while the contract is valid. The Contract is primarily for use for West Yorkshire Police vehicles; however South Yorkshire Police (SYP) may also access this Contract from time to time. In addition, there may be requirements for third-party vehicle repairs to be undertaken via this Contract on an ad-hoc basis. South Yorkshire Police SYP has an in-house repair facility and may require the services of an external Contractor on an ad-hoc basis where their in-house provision is at capacity. SYP have a fleet size of 700 vehicles and the annual estimated spend under this Contract may be in the region of £10,000, however there is no guarantee of value or volumes for SYP and no further information on their current or future fleet available at this stage. Third-Party Vehicle Repair West Yorkshire are responsible for the repair of Third-Party Vehicles (when requested by the vehicle owner) where it is determined the Police Force are at fault for the damage.	£6,000,000	12 Nov 2025	Awarded

Contracts

Contract 1 · FMG Support (FIM) Ltd
Signed
8 Dec 2025
Value
£6,000,000
Period
8 Dec 2025 – 5 Dec 2028 · up to 5 Dec 2030 with extensions
Status
active
Extensions
Initial Contract Period 6th December 2025 to 5th December 2028 with an option to extend for a further period of up to two years to 5th December 2030.
3 agreed KPIs: First Time Fix Rate · Invoicing · Mobile Repairs
- First Time Fix Rate, First Time Fix Rate (95%)
- Invoicing, Accurate Invoices to be provided within 48 Hours
- Mobile Repairs, Savings or efficiencies from Mobile Repairs

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1final-stage tenders	0	0	—

Who bid

wonFMG SUPPORT (FIM) LTD · Yorkshire and the Humber

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

West Yorkshire Police

Contracting authorityPublic authority - sub-central government GB-PPON: PQLT-6495-QHVP PO Box 9, Laburnum Road, Wakefield, Yorkshire & Humber, WF1 3QPContact email

Bidders & participating suppliers

1 commercial party on the notice

FMG SUPPORT (FIM) LTDAwarded supplierGB-COH: 02658067GB-PPON: PZDL-7687-BXNP Broad Lea House Dyson Wood Way, Huddersfield, Yorkshire & Humber, HD2 1GZContact email

Official documents & specifications (7)

Official links; attachments are not copied

Tender pack and attachments

Signed contract contractSigned contractPDF
Bidding documents and specifications tenderBidding documents and specificationsInterested Suppliers are required to be registered at portal: https://sell2.in-tend.co.uk/blpd/home and guidance to assist with registration and navigating the system can be located at: sell2bluelight-in-tend-full-supplier-guide.pdf 1. Log in or register at https://hub.in-tend.c…

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender16 Dec 2025, 13:23 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender12 Nov 2025, 13:25 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender5 Aug 2025, 18:38 BST
Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender14 May 2025, 11:54 BST
Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender6 May 2025, 13:27 BST