Find a TenderAwarded without competitionTransparency notice
Published 16 Sept 2025, 08:25 BST

Official UK procurement notice

Promotional Merchandise & Clothing

Official notice

Authority: Oxford Brookes University (Education)

Below threshold - without competitionConcession
Awarded value£180,000published award · exc. VAT · operator revenue, not the authority's budget
Award in standstill Not publishedno call for competition

What is being bought

Published requirement description

The University's procurement of promotional items is split into two distinct categories, serving different needs and audiences.

First, there are high-volume, frequently purchased products. These items, which can be branded or unbranded, are essential for daily use and events. They are given away at events or used by staff and students. Historic examples include pens, wristbands, bags, confectionery, reusable mugs, water bottles, notebooks, lanyards, and branded apparel like hoodies and polo shirts.

Second, the University sources premium and luxury products. These are higher-quality items, often sold to alumni through the University's online shop or given as gifts by members of the Vice Chancellor Group (VCG). Past examples include ties, cufflinks, pen sets, business card holders, and china cups.

Please note that these examples are not exhaustive. The University expects suppliers to provide a wide range of new and popular items throughout the contract's duration.

The University is issuing a direct award transparency notice because of the significant time and cost involved in setting up an e-store for staff and students. This new platform, which has only recently been completed, will now be trialed across the university.

The lotProcurement structure

single lot · no lot value published

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - without competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Concession
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
16 Sept 2025, 08:25 BST
Last source update
16 Sept 2025, 08:25 BST
FTS notice number
2025/S 000-056769
Latest notice
Transparency notice (UK5)
Delivery area
North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 moreSouth West (UKK)
Official registry OCID
ocds-h6vhtk-059ad5 Find a Tender

Notice history

2 events · 1 release on Find a Tender · since 16 Sept 2025
  1. Transparency notice published
    16 Sept 2025, 08:25 BST
    UK5
  2. Contract signature expected
    3 Nov 2025, 23:59 GMT
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1some still in standstill
Awarded value £180,0001 award exc. VAT
Awarded toValueDateStatus
supplier not publishedPromotional Merchandising & Clothing with Webstore3 Nov 2025 – 31 Oct 2026 · up to 31 Oct 2028Extensions: One additional year.£180,000—Standstill

Contracting authority & participating public bodies

Oxford Brookes University

Contracting authorityPublic authority - sub-central government GB-PPON: PPGL-1164-DJLT · GB-UKPRN: 10004930 Gipsy Lane Headington, Oxford, South East, OX3 0BPContact name, email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender