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Published 4 Mar 2026, 14:42 GMT

Official UK procurement notice

PROJ1000017 - Provision of Pothole Repair Vehicle

Official notice

Authority: Via East Midlands LTD (Public body)

GoodsBelow threshold - open competitionBelow thresholdReserved: K02000001SME suitableVCSE suitable
Sectors: Machinery for mining, quarrying, construction equipment (43) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)
+6 moreEast Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)
Published estimate£140,000≈ £140k / year · £168,000 inc. VAT14.3% below published estimate
Submissions closed 16 Mar 2026awarded 18 Mar 2026
Awarded to Dawsongroup Environmental Municipal Civil Limited
Contract term 1 yrends 30 Apr 2027 · up to 28 Apr 2028 with extensions · starts 27 Apr 2026

What is being bought

Published requirement description

Via East Midlands Limited Ltd is seeking to appoint 1 supplier to provide a lease and potential maintenance package for a Pothole Repair Vehicle.

Via East Midlands Limited provides highways and fleet management services in Nottinghamshire.

From 1 April 2019, Via became fully owned by Nottinghamshire County Council.

Via East Midlands Limited has been fully operational since July 2016, based in existing Nottinghamshire County Council highways buildings and depots.

Via East Midlands Limited carry out a range of highways and fleet management services on behalf of the council.

Via East Midlands Limited offer several of the services, including:

  • Highways maintenance design and consultancy
  • Construction
  • Signals and lighting
  • Landscaping
  • Environmental management
  • Road safety
  • Fleet services
  • A dedicated Highways Training Centre.

CPV: Civil engineering machinery

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 1 yrSMEVCSEPublished value£140,000
Contract period: 27 Apr 2026 – 30 Apr 2027 (1 yr) · up to 28 Apr 2028 with extensionsValue: £140,000 exc. VAT · £168,000 inc. VAT
Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South WestEligibility: SME eligibleVCSE eligible
Extensions: Potential to extend lease for further 12 months if required.
43310000 Civil engineering machinery

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Award of contract based on 100% price.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
4 Mar 2026, 14:42 GMT
Last source update
18 Mar 2026, 16:32 GMT
Authority reference
VIA220
FTS notice number
2026/S 000-019534
Latest notice
Contract award notice (UK6)
Classification (CPV)
Civil engineering machinery
Delivery area
North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 moreSouth West (UKK)
Official registry OCID
ocds-h6vhtk-066238 Find a Tender
Contract terms
Reserved participation area
K02000001

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
16 Mar 2026, 15:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Please login to the Supplier Network to view the Opportunity:

Timeline

4 Mar 2026 → 27 Apr 2026 · 4 dates
  1. Tender notice published239 days ago
    4 Mar 2026, 14:42 GMT
  2. Submission deadline227 days ago
    16 Mar 2026, 15:00 GMT
  3. Latest notice published224 days ago
    18 Mar 2026, 16:32 GMT
  4. Contract starts185 days ago
    27 Apr 2026, 00:00 BST

Notice history

4 events · 2 releases on Find a Tender · since 4 Mar 2026
  1. Tender notice published
    4 Mar 2026, 14:42 GMT
    UK4
  2. Contract award notice published
    18 Mar 2026, 16:32 GMT
    UK6
  3. Status changed to complete
    18 Mar 2026, 16:32 GMT
  4. Contract signature expected
    18 Mar 2026, 23:59 GMT
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £120,0001 award exc. VAT
Bids received 3
Awarded toValueDateStatus
Dawsongroup Environmental Municipal Civil Limited27 Apr 2026 – 30 Apr 2027 · up to 30 Apr 2028Extensions: 12 month lease extension available£120,00018 Mar 2026Awarded

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3final-stage tenders00—

Contracting authority & participating public bodies

VIA EAST MIDLANDS LIMITED

Contracting authorityPublic undertaking GB-COH: 09903246 · GB-PPON: PRWJ-7547-VYNP Bilsthorpe Depot Bilsthorpe Business Park, Bilsthorpe, East Midlands, NG22 8STContact email

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender