Principle Contractor for a new cemetery in Gillingham

{
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  "tag": [
    "tender"
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  "date": "2026-08-25T10:00:59+01:00",
  "ocid": "ocds-h6vhtk-06eb2d",
  "buyer": {
    "id": "GB-PPON-PZPG-5492-JGVH",
    "name": "Gillingham Town Council"
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  "tender": {
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              "description": "The contractor must demonstrate experience in delivering similar projects. Tenders must include:\n•\tCompany background and relevant experience\n•\tThree examples of recent similar projects (with client references)\n•\tConfirmation of insurances (public liability and employer's liability)\n•\tHealth and safety policy\n•\tAccreditation \n•\tOutline project programme with estimated duration\n•\tMethod Statement for each aspect of the work\n•\tA detailed breakdown of quote\n•\tCompleted Risk Assessment Forms\n•\tThe completed contractor declaration (copy supplied)\n•\tAny other information relevant to the safe completion of the work not mentioned in this invitation to tender"
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    "title": "Principle Contractor for a new cemetery in Gillingham",
    "value": {
      "amount": 800000,
      "currency": "GBP",
      "amountGross": 960000
    },
    "status": "active",
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
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      {
        "id": "L-1",
        "url": "https://gillinghamdorset-tc.gov.uk/your-town-council/policy-and-admin/tender-opportunities/",
        "documentType": "technicalSpecifications"
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      {
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        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-21504",
        "format": "application/pdf",
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      {
        "id": "080675-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/080675-2026",
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        "datePublished": "2026-08-25T10:00:59+01:00"
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    "legalBasis": {
      "id": "2023/54",
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    "awardPeriod": {
      "endDate": "2026-11-23T23:59:59Z"
    },
    "description": "The current cemetery in Gillingham was opened in 1890 and has over 4100 interments, including ashes interments. On 26 February 2024, following an assessment of available plots, Gillingham Town Council took the decision, that with immediate effect, no new burial plots were provided at Gillingham Cemetery. Only interments in pre-purchased plots and interments of ashes are now permitted.\nIn January 2026 Gillingham Town Council purchased agricultural land located off The Drove, Common Mead Lane, Gillingham, in a rural setting on the edge of town. In July 2026 a planning application was submitted to Dorset Council for the creation of a new cemetery.\nThe cemetery design has been developed to harmonise with the rural landscape, minimise ecological impact, support local biodiversity and provide a peaceful, accessible environment for all visitors, whilst providing a much-needed burial facility for the residents of Gillingham, \nKey features include: \n•\tRetention and enhancement of native hedgerows and trees, with new planting to support biodiversity and deliver measurable Biodiversity Net Gain (BNG). \n•\tSustainable drainage systems (SUDS) to manage surface water and create new wildlife habitat. \n•\tAccessible pedestrian and vehicular access, including improvements to the existing public right of way. \n•\tA sensitively designed layout with a modest number of permanent parking spaces using grass reinforcement grids. \n•\tFacilities for all users, including accessible seating, water points, and cycle parking. \nThe design has been informed by pre-application engagement with Dorset Council, including the Natural Environment Team, and reflects feedback from local consultation. The proposal accords with relevant national and local planning policies, including the National Planning Policy Framework (NPPF), and demonstrates a commitment to environmental sustainability, community benefit, and high-quality design.\nThe Planning Application P/FUL/2026/04055 has been submitted to Dorset Council and is waiting for a decision.\nLocated in a rural setting on the edge of the town, the design seeks to create a peaceful, accessible, and inclusive environment for all visitors. The scheme is carefully integrated with the natural landscape, supporting local biodiversity and ensuring a respectful setting for remembrance.\nThe new cemetery will be completed in three phases.  This tender covers Phase 1 only.\nPrior to commencement of work the town council will carry out the following work:\n•\tTrim back existing hedgerow\n•\tApply herbicide to the site\n•\tFlail chop remaining vegetation\nThe contractor will be expected to take the project from costing the project, detailed technical design through construction, commissioning and handover. \n•\tTechnical design / pre-construction\nThe contractor will be required to:\n•\twork up the developed design into detailed construction information\n•\tprovide or coordinate detailed design for landscape, civils, drainage and surface water management\n•\tprepare specifications and schedules\n•\tprepare support tendering and contract documentation\n•\treview and comment on specialist subcontractor design information\n•\tattend tender interviews and assist with tender appraisal\n•\tmaintain the cost plan and cash flow forecast\n•\thelp prepare the pre-construction report, risk strategy, and contract arrangements\n•\tConstruction\nDuring construction, the contractor will need to:\n•\tmanage site logistics and the construction programme\n•\tprovide progress and quality reporting\n•\tattend site and progress meetings\n•\timplement and manage change control\n•\tcooperate with the town council\n•\tensure health and safety compliance and support the construction phase plan\n•\tensure the relevant subcontractor documentation is provided\n•\tprovide information for interim valuations and approvals\n•\tcoordinate contractor-designed elements and specialist subcontractor packages\n•\tCommissioning and handover\nAt completion, the contractor would be required to:\n•\tcarry out snagging and practical completion inspections\n•\tcomplete defects rectification\n•\tproduce and hand over the health and safety file\n•\tprovide handover packs, manuals and final documentation\n•\tsupport post-project review and feedback\n•\tcomplete any outstanding planning or development conditions\nNote: All works are subject to obtaining full planning approval and finance.\nThe successful contractor will be expected to complete all works in line with the approved specification, ensuring high standards of quality, safety, and environmental responsibility throughout the contract. All works must comply with relevant planning permissions, British Standards, and health and safety regulations.\nAny queries or requests for clarification relating to this tender must be made by email to GTC@gillinghamdorset-tc.gov.uk  no later than 5 October 2026.  Gillingham Town Council will endeavour, so far as is practical, to respond to all clarifications as soon as possible.\nCompleted tenders must be returned, along with all supporting documents to The Town Clerk, Gillingham Town Council, Town Hall, School Road, Gillingham, Dorset SP8 4QR to be received no later than 9 October 2026.\nCompleted Tender documents must be posted or emailed with 'Confidential Cemetery Contractor Tender Response' in the title or written clearly on the front of a plain envelope.\nEmail to GTC@Gillinghamdorset-tc.gov.uk \nAddress: The Town Hall, School Road, Gillingham, Dorset, SP8 4QR\nGillingham Town Council reserves the right to:\n•\tSeek clarification or additional documents in respect of any tender submission.\n•\tDisqualify any tender which has been deemed not to meet the Town Council's requirements.\n•\tDiscount evasive, unclear tenders.\n•\tWithdraw this tender at any time or to re-invite tenders on the same or any alternative basis.\n•\tChoose not to award any contract as a result of the procurement process.\n•\tMake whatever changes it sees fit to the timetable, structure or content of the procurement process depending on approvals, processes, or any other reason.\nContract Award\nOnce the council has reached a decision in respect of the contract award, it will notify all tenderers of its decision as soon as is reasonably practicable.\nDisclaimers\nWhile the information contained within this tender document is believed to be correct at the time of issue, tenderers should not rely on the information and should carry out their own due diligence checks and verify the accuracy of the information.\nThe council will not accept any liability for its accuracy or completeness, nor with any express or implied warranty given.  This exclusion extends to liability in relation to all information including any statement, opinion or conclusion contained in, or any omission from, this tender including its appendices and in respect of any other written or verbal communication transmitted or made available to any tenderer.\nCosts\nGillingham Town Council will not be liable for any bid costs, expenditure, work, or effort incurred by a tenderer or any third party acting under instructions from them in proceeding with or participating in this procurement, including if the procurement process is terminated or amended by the council.\nPayment Terms\nThe Contractor shall submit interim applications for payment monthly, or at such other intervals as may be agreed in writing. The Council shall make payment of the sum due within the period specified in the contract. Final payment shall be made following practical completion and submission of the final account and handover pack.\nConfidentiality of Data\nGillingham Town Council will ensure that the information and data provided by the tenderers is kept strictly confidential and only utilised for the assessment of this tender.\nThe contractor must demonstrate experience in delivering similar projects. Tenders must include:\n•\tCompany background and relevant experience\n•\tThree examples of recent similar projects (with client references)\n•\tConfirmation of insurances (public liability and employer's liability)\n•\tHealth and safety policy\n•\tAccreditation \n•\tOutline project programme with estimated duration\n•\tMethod Statement for each aspect of the work\n•\tA detailed breakdown of quote\n•\tCompleted Risk Assessment Forms\n•\tThe completed contractor declaration (copy supplied)\n•\tAny other information relevant to the safe completion of the work not mentioned in this invitation to tender",
    "tenderPeriod": {
      "endDate": "2026-10-09T23:59:59+01:00"
    },
    "enquiryPeriod": {
      "endDate": "2026-10-05T23:59:59+01:00"
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    "aboveThreshold": true,
    "submissionTerms": {
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      "electronicSubmissionPolicy": "allowed"
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    "procurementMethod": "open",
    "mainProcurementCategory": "works",
    "submissionMethodDetails": "Completed tenders must be returned, along with all supporting documents to The Town Clerk, Gillingham Town Council, Town Hall, School Road, Gillingham, Dorset SP8 4QR to be received no later than 9 October 2026.\nCompleted Tender documents must be posted or emailed with 'Confidential Cemetery Contractor Tender Response' in the title or written clearly on the front of a plain envelope.\nEmail to GTC@Gillinghamdorset-tc.gov.uk \nAddress: The Town Hall, School Road, Gillingham, Dorset, SP8 4QR\nwww.gillinghamdorset-tc.gov.uk",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PZPG-5492-JGVH",
      "name": "Gillingham Town Council",
      "roles": [
        "buyer"
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      "address": {
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        "country": "GB",
        "locality": "Gillingham",
        "postalCode": "SP8 4QR",
        "countryName": "United Kingdom",
        "streetAddress": "Town Hall, School Road"
      },
      "details": {
        "url": "http://www.gillinghamdorset-tc.gov.uk",
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      "identifier": {
        "id": "PZPG-5492-JGVH",
        "scheme": "GB-PPON"
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      "contactPoint": {
        "name": "Jill Ezzard",
        "email": "GTC@gillinghamdorset-tc.gov.uk",
        "telephone": "+441747823588"
      }
    }
  ],
  "language": "en",
  "planning": {
    "noEngagementNoticeRationale": "This was published on Gillingham Town Council's website."
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  "initiationType": "tender"
}