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completeFind a Tender · UK12

Payroll Software and Managed BACS Service

Buyer: Buyer profile →

View official notice ↗Official source

BuyerNot published
Statuscomplete
Deadline29 May 2026
Value£227,500
Published24 Jun 2026

What is being bought

The source has not published a summary for this record.

Lot details

Lot 1

No lot description published.

Statuscomplete

Comparable-procurement analytics

No usable CPV category has been published, so a comparable market set cannot yet be built.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byNot published
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

1

Statuscancelled

Documents & submission route

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-068bbf
Latest release ID059236-2026
Latest release timestampWed Jun 24 2026 08:59:03 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLhttps://www.find-tender.service.gov.uk/Notice/038361-2026
Tender statuscomplete
Procurement methodNot published
Procurement method detailsNot published
Main procurement categoryNot published
Above thresholdNot published
Legal basis2023/54
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source0
Tender documents in source1
Awards in latest release1
Contracts in latest release0
Parties in latest release1

Notice history

DateEventReference
24 Jun 2026tenderCancellation059236-2026
28 Apr 2026tenderUpdate038361-2026
27 Apr 2026tender038088-2026

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
{
  "id": "059236-2026",
  "tag": [
    "tenderCancellation"
  ],
  "date": "2026-06-24T09:59:03+01:00",
  "ocid": "ocds-h6vhtk-068bbf",
  "awards": [
    {
      "id": "1",
      "status": "cancelled",
      "relatedLots": [
        "1"
      ],
      "statusDetails": "Following publication of the tender notice, the contracting authority has decided not to award a contract and to terminate this procurement. The developing merger arrangements mean that the contracting authority needs to reconsider the payroll requirement, including whether any future requirement should be specified on a different basis. As a result, the authority is no longer able to proceed in accordance with the published procurement timetable.",
      "finalStatusDate": "2026-06-23T00:00:00+01:00"
    }
  ],
  "tender": {
    "id": "TDET-PAYROLL-2026",
    "lots": [
      {
        "id": "1",
        "status": "complete"
      }
    ],
    "title": "Payroll Software and Managed BACS Service",
    "status": "complete",
    "documents": [
      {
        "id": "059236-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/059236-2026",
        "format": "text/html",
        "noticeType": "UK12",
        "description": "Procurement termination notice on Find a Tender",
        "documentType": "tenderCancellationNotice",
        "datePublished": "2026-06-24T09:59:03+01:00"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    }
  },
  "parties": [
    {
      "id": "GB-COH-05090788",
      "name": "THOMAS DEACON EDUCATION TRUST",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKH11",
        "country": "GB",
        "locality": "Peterborough",
        "postalCode": "PE1 2UW",
        "countryName": "United Kingdom",
        "streetAddress": "Thomas Deacon Education Trust, Queen's Gardens"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "05090788",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "name": "Zoe Spencer",
        "email": "zoe.spencer@tdet.education"
      },
      "additionalIdentifiers": [
        {
          "id": "PWBD-8144-DNNQ",
          "scheme": "GB-PPON"
        }
      ]
    }
  ],
  "language": "en",
  "initiationType": "tender"
}
Complete JSON history (3 releases)
24 Jun 2026 · 059236-2026 · tenderCancellation
{
  "id": "059236-2026",
  "tag": [
    "tenderCancellation"
  ],
  "date": "2026-06-24T09:59:03+01:00",
  "ocid": "ocds-h6vhtk-068bbf",
  "awards": [
    {
      "id": "1",
      "status": "cancelled",
      "relatedLots": [
        "1"
      ],
      "statusDetails": "Following publication of the tender notice, the contracting authority has decided not to award a contract and to terminate this procurement. The developing merger arrangements mean that the contracting authority needs to reconsider the payroll requirement, including whether any future requirement should be specified on a different basis. As a result, the authority is no longer able to proceed in accordance with the published procurement timetable.",
      "finalStatusDate": "2026-06-23T00:00:00+01:00"
    }
  ],
  "tender": {
    "id": "TDET-PAYROLL-2026",
    "lots": [
      {
        "id": "1",
        "status": "complete"
      }
    ],
    "title": "Payroll Software and Managed BACS Service",
    "status": "complete",
    "documents": [
      {
        "id": "059236-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/059236-2026",
        "format": "text/html",
        "noticeType": "UK12",
        "description": "Procurement termination notice on Find a Tender",
        "documentType": "tenderCancellationNotice",
        "datePublished": "2026-06-24T09:59:03+01:00"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    }
  },
  "parties": [
    {
      "id": "GB-COH-05090788",
      "name": "THOMAS DEACON EDUCATION TRUST",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKH11",
        "country": "GB",
        "locality": "Peterborough",
        "postalCode": "PE1 2UW",
        "countryName": "United Kingdom",
        "streetAddress": "Thomas Deacon Education Trust, Queen's Gardens"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "05090788",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "name": "Zoe Spencer",
        "email": "zoe.spencer@tdet.education"
      },
      "additionalIdentifiers": [
        {
          "id": "PWBD-8144-DNNQ",
          "scheme": "GB-PPON"
        }
      ]
    }
  ],
  "language": "en",
  "initiationType": "tender"
}
28 Apr 2026 · 038361-2026 · tenderUpdate
{
  "id": "038361-2026",
  "tag": [
    "tenderUpdate"
  ],
  "date": "2026-04-28T10:14:50+01:00",
  "ocid": "ocds-h6vhtk-068bbf",
  "buyer": {
    "id": "GB-COH-05090788",
    "name": "THOMAS DEACON EDUCATION TRUST"
  },
  "tender": {
    "id": "TDET-PAYROLL-2026",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 227500,
          "currency": "GBP",
          "amountGross": 333000
        },
        "status": "active",
        "options": {
          "description": "The contract may include options for additional services and variations within the scope of the procurement, including but not limited to:\nOnboarding of additional schools, trusts or organisational units\nIncreases in employee numbers, payroll volumes or number of payrolls\nAdditional modules, functionality or system features\nAdditional integration services with HR, finance or other systems\nAdditional implementation or configuration services beyond the initial scope\nAdditional support, training or consultancy services\nAny such options will be exercised at the discretion of the contracting authority and will be subject to the pricing structure, unit rates or charging mechanisms set out in the tender and contract.\nOptions will only be used where they fall within the scope of the original procurement and represent value for money."
        },
        "renewal": {
          "description": "The contract will be awarded for an initial term of three (3) years.\nThe contracting authority reserves the option, at its sole discretion, to extend the contract for a further period of up to twelve (12) months, on the same terms and conditions.\nAny extension will be subject to satisfactory supplier performance, continued requirement and value for money.\nThe maximum total contract term, including any extension, will not exceed four (4) years."
        },
        "hasOptions": true,
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "numbers": [
                {
                  "number": 80,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Commercial",
              "type": "price",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-10-31T23:59:59Z",
          "startDate": "2026-11-01T00:00:00Z",
          "maxExtentDate": "2030-10-31T23:59:59Z"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "Bidders must have the legal and financial capacity to perform the contract. The contracting authority may assess financial standing, legal status, relevant capability and experience as part of the procurement process.\nBidders may be required to provide appropriate evidence where requested, including company information, confirmation of legal status, financial information, and evidence of capability to deliver comparable payroll software and associated services.\nAny requirements will be applied proportionately, having regard to the nature, value and complexity of the contract. The contracting authority will not require insurance to be in place before contract award or require audited accounts where a supplier is not otherwise required to produce them."
            },
            {
              "type": "technical",
              "description": "Bidders must have the technical ability and operational capability to deliver, implement, support and maintain a payroll software solution and associated managed BACS service of the type and scale described in the procurement documents.\nBidders must be able to demonstrate appropriate capability in payroll software implementation, data migration, statutory payroll compliance, pensions-related payroll functionality, reporting, integration, secure data handling, BACS/payment processing and ongoing support.\nEquivalent experience, standards, systems or methods will be accepted where they demonstrate the bidder's ability to deliver the requirement.\nAny assessment of technical ability will be applied proportionately, having regard to the nature, value and complexity of the contract."
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKC",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKD",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKE",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKF",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKG",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKH",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKI",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKJ",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKK",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "JE",
            "country": "JE",
            "countryName": "Jersey"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48450000",
            "scheme": "CPV",
            "description": "Time accounting or human resources software package"
          },
          {
            "id": "66172000",
            "scheme": "CPV",
            "description": "Financial transaction processing and clearing-house services"
          },
          {
            "id": "72261000",
            "scheme": "CPV",
            "description": "Software support services"
          },
          {
            "id": "72263000",
            "scheme": "CPV",
            "description": "Software implementation services"
          },
          {
            "id": "72268000",
            "scheme": "CPV",
            "description": "Software supply services"
          }
        ]
      }
    ],
    "title": "Payroll Software and Managed BACS Service",
    "value": {
      "amount": 227500,
      "currency": "GBP",
      "amountGross": 333000
    },
    "status": "active",
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "A-15319",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-15319",
        "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet",
        "documentType": "biddingDocuments"
      },
      {
        "id": "A-15320",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-15320",
        "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet",
        "documentType": "biddingDocuments"
      },
      {
        "id": "A-15350",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-15350",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "documentType": "biddingDocuments"
      },
      {
        "id": "038361-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/038361-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-04-28T10:14:50+01:00"
      }
    ],
    "amendments": [
      {
        "id": "038361-2026",
        "description": "The Trust has issued a revised version of the Invitation to Tender.\nThe evaluation weightings have been amended to better reflect the relative importance of cost and quality. The Commercial weighting has increased from 8% to 20%, with corresponding adjustments to other criteria.\nThe updated evaluation criteria are set out in Section 4.2 of the revised ITT.\nSuppliers should ensure they base their responses on the revised documentation."
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "lotDetails": {
      "noLotsDivisionRationale": "The contracting authority has considered whether the procurement could be divided into lots. Whilst it would be technically possible to separate elements such as payroll software provision, implementation services and the managed BACS service, the authority has determined that a single lot approach is appropriate.\nThe services are highly interdependent and form part of a critical operational function. Splitting the requirement would introduce additional integration complexity, increase delivery and operational risk, and create ambiguity in supplier accountability, particularly in relation to payroll processing accuracy, payment execution and issue resolution.\nA single supplier model ensures clear end-to-end responsibility across system provision, payroll processing support and BACS service delivery. This is necessary to maintain service continuity, minimise risk during implementation and transition, and ensure effective management of a business-critical payroll function.\nThe contracting authority has concluded that dividing the procurement into lots would not deliver value for money or reduce risk, and may adversely impact service quality and accountability."
    },
    "awardPeriod": {
      "endDate": "2026-06-29T23:59:59+01:00"
    },
    "description": "The contracting authority is seeking to procure a payroll software solution and associated managed BACS service to support the in-house delivery of payroll across a multi-academy trust.\nThe requirement includes the provision, implementation, configuration, support and maintenance of a payroll system suitable for a multi-site education environment. The system must support monthly payroll processing, statutory payroll requirements, pension scheme administration requirements, payroll reporting, finance reporting outputs, employee and manager self-service functionality where required, and secure handling of payroll data.\nThe requirement also includes a managed BACS service for payroll-related payments, together with appropriate controls, reporting, support and service continuity arrangements.\nThe supplier will be required to support implementation, data migration, testing, parallel running, go-live and post-go-live transition support. The Trust will retain responsibility for operating an in-house payroll function.\nThe contract is intended to cover the contracting authority's current payroll requirements and reasonably anticipated future requirements, including potential growth in employee numbers or sites during the contract term.\nThe initial contract term is three years, with the option to extend as set out in the procurement documents.\nFull details of the specification, implementation requirements, service levels, evaluation criteria, pricing requirements and contract terms are set out in the tender documents.",
    "tenderPeriod": {
      "endDate": "2026-05-29T12:00:00+01:00"
    },
    "enquiryPeriod": {
      "endDate": "2026-05-11T23:59:00+01:00"
    },
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://www.tdet.education\nTenders must be submitted electronically by email to:\nzoe.spencer@tdet.education\nThe subject line must clearly state:\n\"ITT Submission - Payroll Software and BACS Services - [Supplier Name]\"\nSuppliers must submit:\nSpecification response template (Excel)\nPricing submission (Excel)\nSupporting documentation (PDF or Word)\nSubmissions must be received in full by the stated deadline. Late submissions may not be considered.\nSuppliers are responsible for ensuring that their submission is successfully delivered.",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-COH-05090788",
      "name": "THOMAS DEACON EDUCATION TRUST",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKH11",
        "country": "GB",
        "locality": "Peterborough",
        "postalCode": "PE1 2UW",
        "countryName": "United Kingdom",
        "streetAddress": "Thomas Deacon Education Trust, Queen's Gardens"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "05090788",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "name": "Zoe Spencer",
        "email": "zoe.spencer@tdet.education"
      },
      "additionalIdentifiers": [
        {
          "id": "PWBD-8144-DNNQ",
          "scheme": "GB-PPON"
        }
      ]
    }
  ],
  "language": "en",
  "initiationType": "tender"
}
27 Apr 2026 · 038088-2026 · tender
{
  "id": "038088-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-04-27T14:24:06+01:00",
  "ocid": "ocds-h6vhtk-068bbf",
  "buyer": {
    "id": "GB-COH-05090788",
    "name": "THOMAS DEACON EDUCATION TRUST"
  },
  "tender": {
    "id": "TDET-PAYROLL-2026",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 227500,
          "currency": "GBP",
          "amountGross": 333000
        },
        "status": "active",
        "options": {
          "description": "The contract may include options for additional services and variations within the scope of the procurement, including but not limited to:\nOnboarding of additional schools, trusts or organisational units\nIncreases in employee numbers, payroll volumes or number of payrolls\nAdditional modules, functionality or system features\nAdditional integration services with HR, finance or other systems\nAdditional implementation or configuration services beyond the initial scope\nAdditional support, training or consultancy services\nAny such options will be exercised at the discretion of the contracting authority and will be subject to the pricing structure, unit rates or charging mechanisms set out in the tender and contract.\nOptions will only be used where they fall within the scope of the original procurement and represent value for money."
        },
        "renewal": {
          "description": "The contract will be awarded for an initial term of three (3) years.\nThe contracting authority reserves the option, at its sole discretion, to extend the contract for a further period of up to twelve (12) months, on the same terms and conditions.\nAny extension will be subject to satisfactory supplier performance, continued requirement and value for money.\nThe maximum total contract term, including any extension, will not exceed four (4) years."
        },
        "hasOptions": true,
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "numbers": [
                {
                  "number": 92,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Commercial",
              "type": "price",
              "numbers": [
                {
                  "number": 8,
                  "weight": "percentageExact"
                }
              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-10-31T23:59:59Z",
          "startDate": "2026-11-01T00:00:00Z",
          "maxExtentDate": "2030-10-31T23:59:59Z"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "Bidders must have the legal and financial capacity to perform the contract. The contracting authority may assess financial standing, legal status, relevant capability and experience as part of the procurement process.\nBidders may be required to provide appropriate evidence where requested, including company information, confirmation of legal status, financial information, and evidence of capability to deliver comparable payroll software and associated services.\nAny requirements will be applied proportionately, having regard to the nature, value and complexity of the contract. The contracting authority will not require insurance to be in place before contract award or require audited accounts where a supplier is not otherwise required to produce them."
            },
            {
              "type": "technical",
              "description": "Bidders must have the technical ability and operational capability to deliver, implement, support and maintain a payroll software solution and associated managed BACS service of the type and scale described in the procurement documents.\nBidders must be able to demonstrate appropriate capability in payroll software implementation, data migration, statutory payroll compliance, pensions-related payroll functionality, reporting, integration, secure data handling, BACS/payment processing and ongoing support.\nEquivalent experience, standards, systems or methods will be accepted where they demonstrate the bidder's ability to deliver the requirement.\nAny assessment of technical ability will be applied proportionately, having regard to the nature, value and complexity of the contract."
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKC",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKD",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKE",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKF",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKG",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKH",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKI",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKJ",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKK",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "JE",
            "country": "JE",
            "countryName": "Jersey"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48450000",
            "scheme": "CPV",
            "description": "Time accounting or human resources software package"
          },
          {
            "id": "66172000",
            "scheme": "CPV",
            "description": "Financial transaction processing and clearing-house services"
          },
          {
            "id": "72261000",
            "scheme": "CPV",
            "description": "Software support services"
          },
          {
            "id": "72263000",
            "scheme": "CPV",
            "description": "Software implementation services"
          },
          {
            "id": "72268000",
            "scheme": "CPV",
            "description": "Software supply services"
          }
        ]
      }
    ],
    "title": "Payroll Software and Managed BACS Service",
    "value": {
      "amount": 227500,
      "currency": "GBP",
      "amountGross": 333000
    },
    "status": "active",
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "A-15316",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-15316",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "documentType": "biddingDocuments"
      },
      {
        "id": "A-15319",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-15319",
        "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet",
        "documentType": "biddingDocuments"
      },
      {
        "id": "A-15320",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-15320",
        "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet",
        "documentType": "biddingDocuments"
      },
      {
        "id": "038088-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/038088-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-04-27T14:24:06+01:00"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "lotDetails": {
      "noLotsDivisionRationale": "The contracting authority has considered whether the procurement could be divided into lots. Whilst it would be technically possible to separate elements such as payroll software provision, implementation services and the managed BACS service, the authority has determined that a single lot approach is appropriate.\nThe services are highly interdependent and form part of a critical operational function. Splitting the requirement would introduce additional integration complexity, increase delivery and operational risk, and create ambiguity in supplier accountability, particularly in relation to payroll processing accuracy, payment execution and issue resolution.\nA single supplier model ensures clear end-to-end responsibility across system provision, payroll processing support and BACS service delivery. This is necessary to maintain service continuity, minimise risk during implementation and transition, and ensure effective management of a business-critical payroll function.\nThe contracting authority has concluded that dividing the procurement into lots would not deliver value for money or reduce risk, and may adversely impact service quality and accountability."
    },
    "awardPeriod": {
      "endDate": "2026-06-29T23:59:59+01:00"
    },
    "description": "The contracting authority is seeking to procure a payroll software solution and associated managed BACS service to support the in-house delivery of payroll across a multi-academy trust.\nThe requirement includes the provision, implementation, configuration, support and maintenance of a payroll system suitable for a multi-site education environment. The system must support monthly payroll processing, statutory payroll requirements, pension scheme administration requirements, payroll reporting, finance reporting outputs, employee and manager self-service functionality where required, and secure handling of payroll data.\nThe requirement also includes a managed BACS service for payroll-related payments, together with appropriate controls, reporting, support and service continuity arrangements.\nThe supplier will be required to support implementation, data migration, testing, parallel running, go-live and post-go-live transition support. The Trust will retain responsibility for operating an in-house payroll function.\nThe contract is intended to cover the contracting authority's current payroll requirements and reasonably anticipated future requirements, including potential growth in employee numbers or sites during the contract term.\nThe initial contract term is three years, with the option to extend as set out in the procurement documents.\nFull details of the specification, implementation requirements, service levels, evaluation criteria, pricing requirements and contract terms are set out in the tender documents.",
    "tenderPeriod": {
      "endDate": "2026-05-29T12:00:00+01:00"
    },
    "enquiryPeriod": {
      "endDate": "2026-05-11T23:59:59+01:00"
    },
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://www.tdet.education\nTenders must be submitted electronically by email to:\nzoe.spencer@tdet.education\nThe subject line must clearly state:\n\"ITT Submission - Payroll Software and BACS Services - [Supplier Name]\"\nSuppliers must submit:\nSpecification response template (Excel)\nPricing submission (Excel)\nSupporting documentation (PDF or Word)\nSubmissions must be received in full by the stated deadline. Late submissions may not be considered.\nSuppliers are responsible for ensuring that their submission is successfully delivered.",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-COH-05090788",
      "name": "THOMAS DEACON EDUCATION TRUST",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKH11",
        "country": "GB",
        "locality": "Peterborough",
        "postalCode": "PE1 2UW",
        "countryName": "United Kingdom",
        "streetAddress": "Thomas Deacon Education Trust, Queen's Gardens"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "05090788",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "name": "Zoe Spencer",
        "email": "zoe.spencer@tdet.education"
      },
      "additionalIdentifiers": [
        {
          "id": "PWBD-8144-DNNQ",
          "scheme": "GB-PPON"
        }
      ]
    }
  ],
  "language": "en",
  "initiationType": "tender"
}