Official UK procurement notice
Pan TfL Signage and Display Framework
Authority: Transport for London (Public body)
What is being bought4 lots · detail below
Published requirement descriptionTransport for London (TfL) is conducting a Competitive Flexible Procedure which is aimed to establish a TfL Signage and Display Framework consisting of four (4) lots and multiple suppliers. The framework will cover the provision of signage and display products, works, and services.
The purpose of the framework is to supply a full range of signage requirements through a multi‑lot multi supplier structure for TfL and its supply chain. This includes signage and wayfinding graphic standard designs and schemes, permanent signage using vitreous enamel ,permanent signage using non‑vitreous enamel materials ( aluminium composites, steel materials, fluted boards, etc.) and temporary and standard signage (including vinyl and acrylic signage).
All lots provide end‑to‑end manufacture, installation, supply, and associated services (e.g., reactive maintenance) for signage and display products, except Lot 1, which is limited to signage and wayfinding graphic design and scheme development.
Lot Structure
Lot 1 - Signage and Wayfinding Graphic Standards & Scheme Design
Lot 2A - Permanent Signage (Vitreous Enamel)
eg. vitreous enamel or steel signs; permanent illuminated and non‑illuminated signs
Lot 2B - Permanent Signage (Non‑Vitreous Enamel)
eg. Aluminium composite signs, poster frames
Lot 3 - Temporary Signage
eg fluted boards, vinyl and acrylic signs, glass signs
Supplier Registrations
- TfL SAP Business Network
It is the sole responsibility of suppliers to contact the TfL Supplier Enablement Team, to check that they are registered on the TfL SAP Supplier Business Network e-procurement system. If your organisation is not already registered in SAP Business Network, please ensure that you complete the TFL supplier set up process through the SAP Business Network link provided here: tfl.gov.uk/info-for/suppliers-a… ↗ If you have any problems or are unsure regarding your TFL Supplier account please arrange a call with the TFL buying support Team; [email protected]
Following Bidders registration, email [email protected] and [email protected] for access to the tender in the portal. Registration is required to receive an invitation to the SAP Ariba procurement event and access to the first stage; Procurement Specific Questionnaire (PSQ) documentation. All tender documents would be provided as an attachment on TfL Ariba Sourcing event once a Bidder has been added to the event.
- Find a Tender Service (FTS)/Central Digital Platform (CDP)
Additionally, your organisation must have a Public Procurement Organisation Number (PPON). A PPON is a Unique Identifier (UI) assigned to organisations that participate in public procurement, generated when an organisation registers on the Find a Tender Service (FTS). It is used to manage and publish notices related to public procurement and connects information about the organisation digitally. Your PPON is a combination of 12 letters and numbers, separated by hyphens. For example, EFGH-1234-IJKL.
Find a Tender is now the Central Digital Platform. Registration is mandatory to participate in public sector procurements under the Procurement Act 2023. If your organisation is not already registered in Find a Tender, please ensure that you register as soon as possible and obtain your organisation's Unique Identifier via: www.find-tender.service.gov.uk/Search ↗
- The authority expects to re-tender this requirement around 9 Jan 2034, 23:59 GMT.
- How the procedure runs: This procedure is slipt into 4 different stages namely; Stage 1: Procurement Specific Questionnaire(Conditions of Participation) Stage 2 :Invitation to Submit Initial Tender (ISIT) Stage Stage 3 :Invitation to Negotiate (ITN) Stage Stage 4: Invitation to submit final Tender (ISFT)/ Best and Final Offer (BAFO) Stage. Stage 1: PSQ Stage Bidders who have expressed interest in the Preliminary Market Engagement Notice and this Tender Notice for TfL's Signage and Display Framework will be invited to submit a Volume 4- PSQ submission. TfL will use this stage to short list bidders per each Lot under the Framework. Upon evaluation a maximum of 7 Bidders highest ranked will be shortlisted and invited to the next stage of this procurement. TfL reserves the right to shortlist bidders per each lot under the Framework of up to a maximum of 7 bidders. Stage 2 : Invitation to Submit Initial Tenders (ISIT) Stage Bidders who have been shortlisted at the PSQ stage will be invited to submit an Initial Offer. Bidders' Initial Offers, provided they are compliant with this ISIT, will be evaluated in accordance with the evaluation criteria set out in the Tender. TfL will then rank the Initial Offers by Bidders per each Lot. Following the evaluation of Initial Offers, TfL will rank the Bidders' Initial Offers to identify the most advantageous tenders under their relevant lots. TfL reserves the right to either award up to a maximum of 3 bidders on the Framework Agreement under each lot in accordance with Section 5 sets out in the ITT without proceeding to the ITN stage or BAFO stage. Stage 3: Invitation to Negotiate(ITN) Stage TfL may elect to hold one or more negotiation stages following the receipt and the evaluation of the Initial Offers. If TfL proceeds to the ITN Stage, it will conduct negotiations with with a maximum of 5 Bidders highest ranked most advantageous tenders under their relevant lots that submitted compliant Initial Offers and satisfied the Technical Submission requirement. Stage 4 :Invitation to Submit Final Tender (ISFT)/ Best and Final Offer (BAFO) Stage If TfL elects to negotiate with Bidders, then at the conclusion of the ITN stage, TfL will inform Bidders that the negotiation stage is complete and Bidders will be issued with an ISFT. Bidders will be required to submit the Best and final offers (BAFOs) ("Final Offer") on the basis of the requirement proposed and discussed in negotiations. The framework Agreement will be awarded to a maximum of 3 highest ranked Bidders under the each lot who has submitted the Most Advantageous Tender in line with the evaluation criteria set under the tender. TfL reserves the right to increase the number of Bidders awarded a place under Lot 3 to maximum of five (5) Bidders. The commercial terms and conditions (Volume 3) included in the tender pack as part of the tender notice is issued in a draft form. The contents remains subject to further changes and a final version will be provided at Stage 2 - Invitation to Submit Initial Tenders (ISIT).
CPV: Accumulators, primary cells and primary batteries · Designs · Illuminated signs and nameplates · Installation of outdoor illumination equipment · Installation services (except software) · Parts of lamps and lighting equipment · Repair and maintenance services · Sign materials · Sign posts · Signage · Signs and illuminated signs · Variable message signs
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Places
- up to 12 suppliers
- Framework period
5 yrs · up to 8 yrs from 12 Oct 2026, The framework requirements falls under the utilities category, the 8-year length is permitted under Section 47(1a) of the Procurement Act 2023.
Published description of the framework
The pricing and rates submitted by potential contractors or suppliers within this ITT would be set as their maximum framework rates for any signage and display related projects set out with the pricing and commercial schedule of the Framework Agreement.
The Actual prices and rates will be set out in call-off contracts, determined through further Competition and Direct award. The objective mechanisms for these processes will be detailed within the ITT documentation.
Lots and requirements (4)Procurement structure
4 lots · all with a published value · same evaluation weights on every lotEvery one of these 4 lots carries the same published figure, £23,200,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Signage and wayfinding graphic standards and scheme designRenewalceiling above
TfL's objective is to maintain the established TfL branding and signage standards, increase service reliability with the reduction of unnecessary visual 'clutter', minimal duplication (where necessary) and improving safety by removing accident risk and improving overall legibility - benefitting passengers, staff and drivers by ensuring consistent quality information.
Design requirements may range from technical design to graphic design. This would cover individual sign construction or fixing methods, sign layouts or full building sign schemes all in accordance with the relevant standards and regulations.
- Condition of participationshortlisting
Maximum number of up to 7 highest ranked Bidders will be selected following evaluation of the PSQ Bids. Criteria used will be as follows depending on the section of the PSQ;
-Pass / Fail
-Score with a minimum to Pass
- Discretionary Pass/ Fail
- Score and weight
Weighting score for Conditions of Participation;
Lot 1 Signage and Wayfinding Graphics Technical Questions- 60%
Commercial Capability- 20%
Health and Safety- 10%
Environmental Management- 10%
Lot #2Temporary SignageRenewalceiling above
Temporary bespoke signs may be made of but not restricted to the following:
-Aluminium composites
-SAV, expanded PVC or fluted PP board
-Stretched barrier banners and hoarding and include:
- Temporary Bus Stops and Taxi Ranks
- Other operational equipment such as Hoods, Covers, labels and Hazard tapes.
- Associated Fixings
- Condition of participationshortlisting
Maximum number of up to 7 highest ranked Bidders will be selected following evaluation of the PSQ Bids. Criteria used will be as follows depending on the section of the PSQ;
-Pass / Fail
-Score with a minimum to Pass
- Discretionary Pass/ Fail
- Score and weight
Weighting scores for Conditions of Participation;
Lot 3 Temporary Signage Technical- 60%
Commercial Capability- 20%
Health and Safety- 10%
Environmental Management- 10%
Lot #3Permanent signage - vitreous enamelRenewalceiling above
All Permanent Signage vitreous enamel under Lot 2A must be produced and manufactured using only vitreous enamel material steel.
TfL is considering the use of anti‑theft fixings and other alternative fixing methods for surface‑mounted roundel signage specifically on heritage signages where such measures are deemed appropriate, beneficial, and cost‑effective. Suggestions will be welcomed from Bidders once awarded a place on a framework.
One of the key Deliverables for successful Bidders under Lot 2A are required to fully reproduce all design intent drawings for the permanent vitreous enamel signage. All detailed technical drawings produced by the contractor must be submitted to the TfL Framework Manager within the initial six(6) months from Framework commencement. These drawings will be subject to TfL assurance process and approved to be used for call offs contracts.
Bidders should also note that TfL intends to implement an asset registry process for all permanent signage under this lot. This will enable the identification of all installed signage through the use of unique identification markers.
- Condition of participationshortlisting
Maximum number of up to 7 highest ranked Bidders will be selected following evaluation of the PSQ Bids. Criteria used will be as follows depending on the section of the PSQ;
-Pass / Fail
-Score with a minimum to Pass
- Discretionary Pass/ Fail
- Score and weight
Weighting score for Conditions of Participation;
Lot 2A Permanent Bespoke Signage Vitreous Enamel Technical- 60%
Commercial Capability- 20%
Health and Safety- 10%
Environmental Management- 10%
Lot #4Permanent Signage non vitreous enamelRenewalceiling above
All Permanent Signage non vitreous enamel under Lot 2B will be produced and manufactured with all other materials.
All signage delivered will be subject to the TfL assurance process.
Bidders should also note that TfL intends to implement an asset registry process for all permanent signage under this lot. This will enable the identification of all installed signage through the use of unique identification markers.
- Condition of participationshortlisting
Maximum number of up to 7 highest ranked Bidders will be selected following evaluation of the PSQ Bids. Criteria used will be as follows depending on the section of the PSQ;
-Pass / Fail
-Score with a minimum to Pass
- Discretionary Pass/ Fail
- Score and weight
Weighting score for Conditions of Participation;
Lot 2B Permanent Bespoke Signage Non Vitreous Enamel Technical- 60%
Commercial Capability- 20%
Health and Safety- 10%
Environmental Management- 10%
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical: 60%
- Financial: 30%
- Social Value: 10%
Published award criteria (3)
- Technical: Please see procurement documents
- Financial: Please see procurement documents
- Social Value: Please see procurement documents
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “Pan TfL Signage and Display Framework” is a framework: the contest is a place on its panel, up to 12 suppliers, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 9 Jan 2034
- First published
- 11 Apr 2025, 09:46 BST
- Last source update
- 23 Feb 2026, 10:01 GMT
- Award evaluation window
- Submission end – 17 Jul 2026
- Authority reference
TfL_scp_002532- FTS notice number
2026/S 000-015921- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-050108Find a Tender
- How it runs
This procedure is slipt into 4 different stages namely;
Stage 1: Procurement Specific Questionnaire(Conditions of Participation)
Stage 2 :Invitation to Submit Initial Tender (ISIT) Stage
Stage 3 :Invitation to Negotiate (ITN) Stage
Stage 4: Invitation to submit final Tender (ISFT)/ Best and Final Offer (BAFO) Stage.
Stage 1: PSQ Stage
Bidders who have expressed interest in the Preliminary Market Engagement Notice and this Tender Notice for TfL's Signage and Display Framework will be invited to submit a Volume 4- PSQ submission. TfL will use this stage to short list bidders per each Lot under the Framework. Upon evaluation a maximum of 7 Bidders highest ranked will be shortlisted and invited to the next stage of this procurement. TfL reserves the right to shortlist bidders per each lot under the Framework of up to a maximum of 7 bidders.
Stage 2 : Invitation to Submit Initial Tenders (ISIT) Stage
Bidders who have been shortlisted at the PSQ stage will be invited to submit an Initial Offer. Bidders' Initial Offers, provided they are compliant with this ISIT, will be evaluated in accordance with the evaluation criteria set out in the Tender. TfL will then rank the Initial Offers by Bidders per each Lot. Following the evaluation of Initial Offers, TfL will rank the Bidders' Initial Offers to identify the most advantageous tenders under their relevant lots. TfL reserves the right to either award up to a maximum of 3 bidders on the Framework Agreement under each lot in accordance with Section 5 sets out in the ITT without proceeding to the ITN stage or BAFO stage.
Stage 3: Invitation to Negotiate(ITN) Stage
TfL may elect to hold one or more negotiation stages following the receipt and the evaluation of the Initial Offers. If TfL proceeds to the ITN Stage, it will conduct negotiations with with a maximum of 5 Bidders highest ranked most advantageous tenders under their relevant lots that submitted compliant Initial Offers and satisfied the Technical Submission requirement.
Stage 4 :Invitation to Submit Final Tender (ISFT)/ Best and Final Offer (BAFO) Stage
If TfL elects to negotiate with Bidders, then at the conclusion of the ITN stage, TfL will inform Bidders that the negotiation stage is complete and Bidders will be issued with an ISFT. Bidders will be required to submit the Best and final offers (BAFOs) ("Final Offer") on the basis of the requirement proposed and discussed in negotiations.
The framework Agreement will be awarded to a maximum of 3 highest ranked Bidders under the each lot who has submitted the Most Advantageous Tender in line with the evaluation criteria set under the tender. TfL reserves the right to increase the number of Bidders awarded a place under Lot 3 to maximum of five (5) Bidders.
The commercial terms and conditions (Volume 3) included in the tender pack as part of the tender notice is issued in a draft form. The contents remains subject to further changes and a final version will be provided at Stage 2 - Invitation to Submit Initial Tenders (ISIT).
How it was run
Official notice- Requests to participate (first stage)
- 9 Mar 2026, 01:00 GMT
- Appointment period ends
- 9 Mar 2026, 01:00 GMT
- Clarification deadline
- 6 Mar 2026, 13:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
This procurement process is being conducted electronically on the e-Tendering portal SAP Ariba. The portal can be accessed via the following link:
service.ariba.com/Supplier.aw ↗
To access the procurement documents, complete and submit the PSQ, you will need to be registered on the eTendering portal - SAP Ariba.
The following instructions explain TfL's e-tendering portal and provide guidance on how interested parties will be able to communicate with TfL in relation to this exercise.
(1) To register or to check if you are already registered to SAP Ariba, log on to service.ariba.com/Supplier.aw ↗ Interested parties must read the instructions carefully before proceeding with registration. For help on using the SAP Ariba system, please refer to support.ariba.com/Adapt/Ariba_Network_… ↗
(2) Once you have registered on SAP Ariba (or are already registered), you must also register on TfL's SAP Ariba system through the following link s1-eu.ariba.com/Sourcing/Main/ad/sel… ↗ Guidance on registering is available through the following link: here content.tfl.gov.uk/supplier-registratio… ↗
(3)
The SAP Ariba project reference is: WS2494082023
The SAP Ariba Sourcing Event for this procurement is ID: Doc2964386449 and the Sourcing Event is named: "Pan TfL Signage and Display Framework PSQ "
Please contact [email protected] in the first instance should you experience any problems with the portal for issues related to items 1 and 2 above, and use the information from 3 to assist.
Please contact [email protected] or [email protected] should you experience any other problems that [email protected] was not able to solve.
The contract values shown in this Tender Notice are maximum values of this Framework, which is shared across all lots. The Framework itself has NIL value, all committed spend will be realised through call-off contracts during the term of this framework. This is explained further within the procurement documents.
Any orders placed under this Framework Agreement will form a separate contract under the scope of this framework between the supplier and the specific contracting authority.
Potential contractors or suppliers submit a response to the PSQ at their own risk. All discussions and submission will be conducted in English.
Potential contractors or suppliers must read the instructions carefully before proceeding with registration and are advised to satisfy themselves that they understand all the requirements of the procurement and terms of the contract and the rules of the procurement process before submitting a response.
Timeline
11 Apr 2025 → 12 Oct 2026 · 8 dates- Planning notice published11 Apr 2025, 09:46 BST
- Market engagement20 May 2025, 23:59 BST
TfL invites suppliers to participate in this Preliminary Market Engagement exercise by completing a Market Sounding Questionnaire (MSQ). All feedback received will be treated
confidentially and will help to shape the upcoming procurement opportunity.
Information on the engagement process and the procurement can be found in the MSQ documents which will be emailed to interested suppliers.
The engagement process consists of the following key steps:
- Expression of Interest: Suppliers who wish to participate should express their interest by emailing [email protected] and quoting "Pan-TfL Signage and Display Framework Renter- Registering MSQ interest".
- Suppliers shall carefully review and complete the MSQ document sent to them.
- Suppliers shall email the completed MSQ document back to [email protected] in a PDF format before the deadline of 12:00 noon on Tuesday 20 May 2025.
TfL reserves the right to hold 1-2-1s with suppliers following the submission of the MSQs.
We encourage all interested suppliers, regardless of size, to take part in this process. TfL is looking to award multiple lots to encourage the participation of SMEs in the procurement
exercise. Your insights and expertise will be invaluable in shaping our procurement approach.
If you have any questions about the process, please do not hesitate to get in touch with Charles Hayford via [email protected].
We look forward to hearing from you.
- Next notice expected14 Jul 2025, 23:59 BST
- Tender notice published244 days ago23 Feb 2026, 10:01 GMT
- Clarification questions by233 days ago6 Mar 2026, 13:00 GMT
- Admission / appointment period ends230 days ago · period end, not a bid countdown9 Mar 2026, 01:00 GMT
- Award decision expected by99 days ago17 Jul 2026, 23:59 BST
- Contract starts13 days ago12 Oct 2026, 00:00 BST
Notice history
6 events · 3 releases on Find a Tender · since 11 Apr 2025- Preliminary market engagement notice published11 Apr 2025, 09:46 BSTUK2
- Preliminary market engagement notice published14 Apr 2025, 09:38 BSTUK2
- Tender notice published23 Feb 2026, 10:01 GMTUK4
- Published value updated to £23,200,00023 Feb 2026, 10:01 GMTwas £24,000,000
- Status changed to active23 Feb 2026, 10:01 GMT
- Procurement method changed23 Feb 2026, 10:01 GMT
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender