Outdoor Fitness and Recreation Equipment Installation (Calisthenics Rig, Multi-Use Games Area Upgrade, and Rebound Wall)

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    "description": "North Mundham Parish Council invites tenders for the design, supply, and installation of outdoor recreational equipment at North Mundham Playing Field, School Lanen North Mundham, Chichester, West Sussex, PO20 1LA.\nThe project includes:\n• A calisthenics rig under 4 metres high\n• An upgrade to the existing Multi-Use Games Area (MUGA)\n• Installation of a rebound wall with graphics\n2. Project Scope\nA. Calisthenics Rig\nThe rig must:\n• Be no higher than 4 metres\n• Be installed on grass matting that meets safety and durability standards\n• Be constructed from galvanised steel\n• Include the following features:\no Monkey bars\no Hoop (e.g., gymnastic ring or circular climbing element)\no Activity generator (multi-functional element to encourage varied movement)\n• Be designed with a female-friendly specification, including:\no Ergonomic grip sizes\no Accessible height options\no Inclusive design features to encourage participation across genders\nB. Multi-Use Games Area (MUGA) Upgrade\nThe existing MUGA space measures 8.95m x 22.95m. The upgrade must include:\n• Use of the existing floor space\n• Installation of fencing:\no Side fencing height: 2 metres\no End fencing height to incorporate:\n Entrance via goal\n Basketball hoop\n• Line markings for multiple sports (e.g., football, basketball, netball)\n• Replacement and disposal of existing goals, hoops, and fencing\nC. Rebound Wall\nA rebound wall must be installed adjacent to the existing tennis court. It must include:\n• Durable construction suitable for outdoor use\n• Graphics featuring:\no A target\no Cricket stumps\n• Design that encourages ball games and skill development\n3. Contractor Responsibilities\n• Site preparation and groundworks\n• Supply and installation of all equipment and materials\n• Compliance with all relevant safety standards (e.g., BS EN 1176/1177)\n• Post-installation inspection and certification\n• Provision of maintenance and warranty documentation\n4. Tender Submission Requirements\nSubmissions must include:\n• Detailed design proposals and technical specifications\n• Visuals or concept drawings\n• Installation timeline and project milestones\n• Total cost breakdown (separately identifying VAT where applicable)\n• Evidence of relevant experience and qualifications\n• Health & safety compliance documentation\n• Warranty and aftercare details\n• Evidence of waste disposal licence\n5. Evaluation Criteria\nTenders will be evaluated based on:\n• Compliance with specifications\n• Quality and durability of materials\n• Safety and inclusivity features\n• Cost-effectiveness\n• Proposed timeline\n• Supplier experience and references\nTotal value (estimated)\n£60,000 excluding VAT\n£72,000 including VAT\nBelow the relevant threshold\nContract dates (estimated)\n1 February 2026 to 30 June 2026\n5 months",
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{
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  "date": "2025-11-12T15:49:17Z",
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          "description": "Organisation details \nName of company\nFull name of individual submitting tender \nJob title of individual submitting tender \nContact phone number \nContact email address \nRegistered address (if applicable)\t\nWebsite\nNumber of years established \nTotal number of staff employed\nWill you be using sub-contractors to fulfil the tender requirements? If so, please specify.\n \nFurther Details / Breakdown - Total Costed Price\n(All prices to be provided in £ GBP, excluding VAT)\nProject Component\tDescription\tPrice (£)\nCalisthenics Rig\tDesign, supply, and installation of a galvanized steel rig (max height 4m) including:\n- Monkey bars\n- Hoop\n- Activity generator\n- Female-friendly specification\n- Grass matting safety surfacing\t\nMUGA Upgrade\tUpgrade of existing Multi-Use Games Area (8.95m x 22.95m) including:\n- Side fencing (2m height)\n- End fencing with integrated goal and basketball hoop\n- Line markings for multi-sport use\n- Use of existing floor space\t\nRebound Wall\tSupply and installation of rebound wall with graphics including:\n- Target\n- Cricket stumps\n- Durable outdoor finish\t\nGroundworks & Site Preparation\tSite clearance, levelling, and preparation for all installations\t\nDelivery & Installation\tTransport, labour, and installation of all equipment\t\nPost-Installation Inspection & Certification\tSafety inspection and compliance certification (e.g., BS EN 1176/1177)\t\nWarranty & Maintenance\tProvision of warranty and optional maintenance package\t\nTOTAL (Excl. VAT)\t\nChecklist for other documents \t\nRisk Assessment for this scheme \t\nHealth and Safety Policy \t\nEnvironmental & Sustainability Policy \t\nInsurance Documents (public liability minimum limit £10,000,000\nEvidence of 2 similar installations \t\nThis submission document saved as a PDF and all other necessary documents must be submitted by 23:59 on 15th December 2025 in electronic format. \nPlease send to clerk@northmundham.org with the subject \"Private and Confidential - Outdoor fitness and Recreation Equipment Installation\". DO NOT copy in any member of North Mundham Parish Council. \nAn acknowledgement email will be sent upon receipt. Please contact the Parish Clerk if this is not forthcoming within a reasonable time.\nDeclaration and signature\nI declare that, to the best of my knowledge, the answers submitted and information contained in this document and my supporting documents are correct and accurate.\nI understand that any contract awarded will be for the total cost of the schedule of works. All necessary additional works to be formally agreed with the project lead before being carried out.\nI understand that the Parish Council may reject this submission in its entirety if there is failure to answer all the relevant questions and/or attach all the relevant documents, or if false/misleading information or content is provided in any section.\nName\nRole in Organisation \nOrganisation\nSignature \nNorth Mundham Parish Council - Tender Scoring Document\nProject Title: Outdoor fitness and Recreation Equipment Installation\nTender Reference:\n[Insert Reference Number]\nEvaluation Panel:\n[List names and roles of evaluators]\n________________________________________\nScoring Criteria Overview\nEach tender submission will be evaluated against the following weighted criteria:\nCriteria\tWeighting (%)\tScoring Range\tDescription\nPrice\t30%\t0-5\tValue for money and competitiveness of pricing.\nExperience & Track Record\t20%\t0-5\tRelevant experience in similar projects and proven delivery capability.\nMethodology & Approach\t25%\t0-5\tQuality of proposed approach, understanding of the brief, and delivery plan.\nHealth & Safety Compliance\t15%\t0-5\tEvidence of compliance with H&S legislation and risk management procedures.\nEnvironmental & Social Value\t10%\t0-5\tCommitment to sustainability and community benefit.\n________________________________________\nScoring Guide\nEach criterion will be scored using the following scale:\n•\t0 - Unacceptable: No response or fails to meet requirements.\n•\t1 - Poor: Limited response; significant concerns.\n•\t2 - Fair: Meets basic requirements; some concerns.\n•\t3 - Good: Meets requirements well; minor concerns.\n•\t4 - Very Good: Fully meets requirements; no concerns.\n•\t5 - Excellent: Exceeds requirements; adds significant value.\n________________________________________\nTotal Score Calculation\nEach score will be multiplied by its weighting to produce a weighted score. The supplier with the highest total weighted score will be considered the preferred bidder, subject to due diligence and approval."
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      "scheme": "UKPGA"
    },
    "description": "North Mundham Parish Council invites tenders for the design, supply, and installation of outdoor recreational equipment at North Mundham Playing Field, School Lanen North Mundham, Chichester, West Sussex, PO20 1LA. \nThe project includes:\n•\tA calisthenics rig under 4 metres high\n•\tAn upgrade to the existing Multi-Use Games Area (MUGA)\n•\tInstallation of a rebound wall with graphics\n2. Project Scope\nA. Calisthenics Rig\nThe rig must:\n•\tBe no higher than 4 metres\n•\tBe installed on grass matting that meets safety and durability standards\n•\tBe constructed from galvanised steel\n•\tInclude the following features:\no\tMonkey bars\no\tHoop (e.g., gymnastic ring or circular climbing element)\no\tActivity generator (multi-functional element to encourage varied movement)\n•\tBe designed with a female-friendly specification, including:\no\tErgonomic grip sizes\no\tAccessible height options\no\tInclusive design features to encourage participation across genders\nB. Multi-Use Games Area (MUGA) Upgrade\nThe existing MUGA space measures 8.95m x 22.95m. The upgrade must include:\n•\tUse of the existing floor space\n•\tInstallation of fencing:\no\tSide fencing height: 2 metres\no\tEnd fencing height to incorporate:\n\tEntrance via goal\n\tBasketball hoop\n•\tLine markings for multiple sports (e.g., football, basketball, netball)\n•\tReplacement and disposal of existing goals, hoops, and fencing \nC. Rebound Wall\nA rebound wall must be installed adjacent to the existing tennis court. It must include:\n•\tDurable construction suitable for outdoor use\n•\tGraphics featuring:\no\tA target\no\tCricket stumps\n•\tDesign that encourages ball games and skill development\n3. Contractor Responsibilities\n•\tSite preparation and groundworks\n•\tSupply and installation of all equipment and materials\n•\tCompliance with all relevant safety standards (e.g., BS EN 1176/1177)\n•\tPost-installation inspection and certification\n•\tProvision of maintenance and warranty documentation\n4. Tender Submission Requirements\nSubmissions must include:\n•\tDetailed design proposals and technical specifications\n•\tVisuals or concept drawings\n•\tInstallation timeline and project milestones\n•\tTotal cost breakdown (separately identifying VAT where applicable)\n•\tEvidence of relevant experience and qualifications\n•\tHealth & safety compliance documentation\n•\tWarranty and aftercare details\n•\tEvidence of waste disposal licence \n5. Evaluation Criteria\nTenders will be evaluated based on:\n•\tCompliance with specifications\n•\tQuality and durability of materials\n•\tSafety and inclusivity features\n•\tCost-effectiveness\n•\tProposed timeline\n•\tSupplier experience and references\n6. Site Visit\nInterested contractors are encouraged to arrange a site visit prior to submission. Please contact Louise Chater to schedule.\n7. Submission Deadline\nAll tenders must be submitted by 11:59pm 15th December 2025 to:\nclerk@northmundham.org or North Mundham Parish Council, 1 Charlmead, East Wittering, Chichester, West Sussex, PO20 8DN\n8. Contact Information\nFor further information or to arrange a site visit, please contact:\nLouise Chater \nclerk@northmundham.org \n01243 203050",
    "tenderPeriod": {
      "endDate": "2025-12-15T23:59:00Z"
    },
    "enquiryPeriod": {
      "endDate": "2025-12-01T15:00:00Z"
    },
    "aboveThreshold": false,
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "otherRequirements": {
      "reservedParticipation": [
        "smeVcse"
      ],
      "reservedParticipationLocation": {
        "gazetteer": {
          "scheme": "GB-ONS",
          "identifiers": [
            "K02000001"
          ]
        },
        "description": null
      }
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "works",
    "submissionMethodDetails": "https://northmundham.org/council/finance/quotes-tenders-and-contracts/",
    "procurementMethodDetails": "Below threshold - open competition"
  },
  "parties": [
    {
      "id": "GB-PPON-PMMQ-3619-LWZR",
      "name": "North Mundham Parish Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ27",
        "country": "GB",
        "locality": "East Wittering",
        "postalCode": "PO20 8DN",
        "countryName": "United Kingdom",
        "streetAddress": "1 Charlmead"
      },
      "details": {
        "url": "https://northmundham.org/",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PMMQ-3619-LWZR",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Louise Chater",
        "email": "clerk@northmundham.org",
        "telephone": "01243203050"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}